PELHAM BUDGET COMMITTEE

MONDAY, SEPTEMBER 28, 2009

MINUTES - APPROVED

ATTENDANCE: = Larry Hall, Dan Guimond, Marti Lowe, Angele’ Diack, Deb Ryan, Greg Farris

Joe Puddister, B= ob Sherman, Bill McDevitt, Dennis Viger, John Lavallee

ALSO IN ATTENDANCE: = ; Janet Gallant, Police Chief Joseph Roark, Lt. Gary Fisher, Lt. Brian McCarthy, Laurette Guay, Brian Johnson

________________= ___________________________________________________________________________= ____________________

Chairman Larry Hall opened the meeting at 7:30 p.m. = with the Pledge of Allegiance at the Pelham Elementary

Media Center.=

AGENDA: Po= lice, Parks & Recreation, Retirement & Town Insurance

&= nbsp; &nbs= p; &= nbsp; &nbs= p; 2010 BOS APPROVED &nb= sp; = 2010 BUDGET INCREASE

POLICE &= nbsp; &= nbsp; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 2,208,625.00 &= nbsp; &nbs= p; &= nbsp; 0

Salaries &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 1,907,963.00 &= nbsp; &= nbsp; &nbs= p; 68,256.00

3% raise increase is due to contractual and warrant articles (150,146.00).

Question: why sargent’s salary increase. Chief: maintained lower pay grade for sev= eral years. Contract expired and <= /p>

was promoted.

Fitness exam = 211; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 16,800.00 &= nbsp; &nbs= p; &= nbsp; 16,800.00

anticipate 75% will participate. Is part= of contract, mandatory every 3^rd year.

&= nbsp; Salaries – overtime &nb= sp; = &nb= sp; 314,453.96 &= nbsp; &nbs= p; &= nbsp; 78,327.5= 6

&= nbsp; Salaries – training &nb= sp; = &nb= sp; 94,584.42 &= nbsp; &nbs= p; &= nbsp; 17,697.52

Supplies &= nbsp; &nbs= p; &= nbsp; &nbs= p; 38,511.00 &= nbsp; &nbs= p; &= nbsp; (8.00)

Telephone/Pagers= &= nbsp; &nbs= p; &= nbsp; 17,035.00 &= nbsp; &nbs= p; &= nbsp; (190.00)=

Gas/Oil &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 60,912.00 &= nbsp; &nbs= p; &= nbsp; (9,618.0= 0)

15% decrease in usage.

Repairs &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 47,478.00 &= nbsp; &nbs= p; &= nbsp; (5,947.0= 0)

Fleet Maintenance/Vehicle Repair &nbs= p; 25,971.00 &= nbsp; &nbs= p; &= nbsp; (4,540.00)

has been reduced by 15%. Leased vehicles are covered by war= ranty.

Mobile/Portable Radio Repair &= nbsp; 500.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

Equipment Repair &= nbsp; &nbs= p; &= nbsp; 3,255.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

Filing System Contract &nbs= p; &= nbsp; 250.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

Consoles/Repeaters Contract = ; 4,833.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

Copier Contract = ; &n= bsp; = ; &n= bsp; 925.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

Copier 2 Contract &nb= sp; = &nb= sp; 304.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 53.00

Computer Repairs = &nb= sp; = 500.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

Bicycle Tune Up = &nb= sp; = &nb= sp; 0 &= nbsp; &nbs= p; &= nbsp; &nbs= p; (150.00)

Repairs to Animal Shelter &n= bsp; = ; 800.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

Digital Video System &= nbsp; &nbs= p; 0 &= nbsp; &nbs= p; &= nbsp; &nbs= p; (2,000.00)

IMC Support Contract &nb= sp; = 10,140.00 &= nbsp; &nbs= p; &= nbsp; 0

Rentals &n= bsp; = ; &n= bsp; = ; &n= bsp; = ; 6,360.00 &= nbsp; &nbs= p; &= nbsp; 0

&nbs= p; Spots Computer Line = &nb= sp; 4,500.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

&nbs= p; Postage Scale & Meter &n= bsp; = ; 540.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

&nbs= p; Tower Rental for Radio &nb= sp; = 1,320.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

&nbs= p;

New Equipment &n= bsp; = ; &n= bsp; = ; 63,090.00 &= nbsp; &nbs= p; &= nbsp; 2,271.00=

&= nbsp; Cruisers – = ; &n= bsp; = ; <= /span>59,229.00 &= nbsp; &nbs= p; &= nbsp; 1,410.00

2^nd year of 5-year lease for 7 cruisers.

Motorcycle lease - = &nb= sp; = 3,861.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 861.00

2^nd year of 5-year lease, purchase at the end for 1.00.

Pelham Budget Co= mmittee Minutes = &nb= sp; - 2 - &nbs= p; &= nbsp; September 28, 2009

Police (con’t)

Expenses &= nbsp; &nbs= p; &= nbsp; &nbs= p; 67,27= 6.00 &= nbsp; &nbs= p; &= nbsp; (7,058.0= 0)

&= nbsp; Manual & Subscriptions = &nb= sp; = 2,327.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; (398.00)

&= nbsp; Dues &= nbsp; &nbs= p; &= nbsp; &nbs= p; 7,006.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 2,650.00

&= nbsp; Professional Development &n= bsp; = ; 1,500.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; (1,500.00)

&= nbsp; Professional Development – Lts. &= nbsp; &nbs= p; 3,000.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

&= nbsp; Uniforms &= nbsp; &nbs= p; &= nbsp; 24,500.00 &= nbsp; &nbs= p; &= nbsp; (500.00)

&= nbsp; Radar &= nbsp; &nbs= p; &= nbsp; &nbs= p; 453.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

&= nbsp; General Operating Expenses &= nbsp; 17,188.00 &= nbsp; &nbs= p; &= nbsp; (501.00)

&= nbsp; Mileage Reimbursement = &nb= sp; = 800.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 0

&= nbsp; Animal Control Expenses &nb= sp; = 7,305.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; (600.00)

&= nbsp; Computer Expenses = ; &n= bsp; 1,0= 00.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; (1,500.00)

&= nbsp; Criminal Bureau &= nbsp; &nbs= p; &= nbsp; 962.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; (500.00)

&= nbsp; Communications Expenses = ; <= /span>1,235.00 &= nbsp; &nbs= p; &= nbsp; &nbs= p; (1,759.00)

Misc. & Spec= ials &= nbsp; &nbs= p; &= nbsp; 0<= span style=3D'mso-tab-count:5'> &= nbsp; &nbs= p; &= nbsp; &nbs= p; (25,000.00)

PARKS & RECREATION&nb= sp; = &nb= sp; 170,070.00 &= nbsp; &nbs= p; &= nbsp; (1,974.00)

Currently 65 programs from tots to adults

Salaries        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; 134,987.00        &= nbsp;           &nbs= p;            &= nbsp;          459.00    contractual<= /span>

Supplies        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;             = 5,722.00        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; (2.00)

Telephone        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;           3,570= .00        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; 0

Gas/Oil        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; 1,323.00        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; 0

Equipment Repair= s        &= nbsp;           &nbs= p;            &= nbsp;         4,000.00        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; 1,000.00

        &= nbsp;   Lumber (1,000) moved from expenses

Equipment Rental= s        &= nbsp;           &nbs= p;            &= nbsp;         3,300.00        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; 0

New Equipment        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp; 150.00        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    (2,100.00)

Expenses        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            17,016.00        &= nbsp;           &nbs= p;            &= nbsp;            (1,331.00)

Specials        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp; 2.00        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;        0

INSURANCE<= /span>     (firm numbers by 10/15/09)     &nbs= p; 1,407,055.00        &= nbsp;           &nbs= p;            &= nbsp;     (2,500.00)

RETIREMENT   &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        947,829.00        &= nbsp;           &nbs= p;            &= nbsp;        81,154.00

        &= nbsp;   State cut 5% contribution to Police & Fire

ACTION:        &= nbsp; 1.         = ~~% Of~~ ~~uncollected taxes - 535,165 outstanding~~        &= nbsp;    √

        &= nbsp;           &nbs= p;   2.         = ~~Number of foreclosures - 24 active~~ <= /span>√

3.&n= bsp;            = ;      ~~Town Spirit – Any rebate on fireworks forthcoming~~ – actively pursuing rebate √

4.&n= bsp;            = ;      Up-to-Date layout of warrant articl= es

5.&n= bsp;            = ;      Breakdown of cases (Planning Dept, = Code Enforcement, BOA) legal complaints, how many cases resolved, what is cost to town.

6.&n= bsp;            = ;      Cable – current inventory

7.&n= bsp;            = ;      Treasurer – bank fee analysis (electronic transfer fees)

8.&n= bsp;            = ;      Library - 1.   Total of what was purchased = last year for paper.

~~2.&n= bsp;~~      ~~Provide numbers of people who attend programs~~

~~3.&n= bsp;~~      ~~Identify the 19 computers.<= /o:p>~~

4.&n= bsp;      Accounting of increase for vacation= and absences

9.&n= bsp;            = ;      Selectmen - Total Computer software expense

10.&= nbsp;           &nbs= p; Police – Janet to provide upd= ated (salary) default numbers

MINUTES RE= VIEW:      Motion by Dan Guimond, seconded by John Lavallee to approve the amended Minutes of=

September 24, 2009 was= approved. Greg Farris and Bill McDevitt abst= ained.

ADJOURNMEN= T:      Motion (Jo= hn Lavallee/Joe Puddister) to adjourn at 9:40 p.m.

        &= nbsp;           &nbs= p;

Respectfully submitted,

/s/ Marti = Lowe, Secretary