PELHAM BUDGET COMMITTEE

THURSDAY, SEPTEMBER 17, 2009

MINUTES - APPROVED

ATTENDANCE: = Larry Hall, John Lavallee, Dan Guimo= nd, Marti Lowe, Greg Farris, Angele’ Diack,

Deb Ryan, Joe Puddister, Bob= Sherman

EXCUSED: &= nbsp; &nbs= p; = Dennis Viger

ABSENT: &= nbsp; &nbs= p; = Doug Viger

ALSO IN ATTENDANCE: = ; Janet Gallant, Jim Greenwood, Susan Snide

Library Trustees – Fran Garborski, Dianne Chubb, Doug Fyfe, Susan Snide

Interim Library Director – Shirley Barron

Pelham High School Building Committee – Shawn Mineti (Chairman), Chris Marion, Brian Cartin, Darr= yl Hillsgrove, Brenda Hobbs and Bob Sherman (Bud Committee rep)

________________= ___________________________________________________________________________= _______________________

Chairman Larry Hall opened the meeting at 7:30 p.m. = with the Pledge of Allegiance at the Pelham Elementary

School Media Center.

AGENDA: Cable, Assessor, Treasurer, Debt Service, Library & Presentation by Pelham High School Building Committee

CABLE &= nbsp; &nbs= p; &= nbsp; &nbs= p; 2010 BOS APPROVED &nb= sp; 2010 BUDGET INCREASE

&= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 85,881.00 &= nbsp; &nbs= p; = 3,376.00

Salaries: &= nbsp; &nbs= p; &= nbsp; &nbs= p; 73,954.00 &= nbsp; &nbs= p; = 6,015.00 &= nbsp;

Increased advanced technicians salary for editing, hours increased for Manager from 30 hrs to 40 hrs.

Supplies &= nbsp; &nbs= p; &= nbsp; &nbs= p; 2,092.00 &= nbsp; &nbs= p; &= nbsp; 25.00

Telephone &= nbsp; &nbs= p; &= nbsp; 4,= 329.00 &= nbsp; &nbs= p; &= nbsp; 600.00 Cover the cost of blackberry.

Equipment Repairs = &nb= sp; 3,000.00 &= nbsp; &nbs= p; &= nbsp; 1,535.00

New Equipment &nbs= p; &= nbsp; &nbs= p; &= nbsp; 2,505.00 &= nbsp; &nbs= p; &= nbsp; (2,245.00) peg va= ult

Expenses &= nbsp; &nbs= p; &= nbsp; 1.00 &= nbsp; &nbs= p; &= nbsp; (549.00) &= nbsp; &nbs= p; &= nbsp;

ASSESSOR &= nbsp; &nbs= p; &= nbsp; 145,450.00 &= nbsp; &nbs= p; (10.0= 0)

Salaries &= nbsp; &nbs= p; &= nbsp; &nbs= p; 38,219.00 &= nbsp; &nbs= p; = (19.00) decrease in overtime

Supplies &= nbsp; &nbs= p; &= nbsp; &nbs= p; 1,863.00 &= nbsp; &nbs= p; &= nbsp; (1.00)

Telephone &= nbsp; &nbs= p; &= nbsp; 45= .00 &= nbsp; &nbs= p; &= nbsp; 0

Rentals &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 540.00 &= nbsp; &nbs= p; &= nbsp; 0

Expenses &= nbsp; &nbs= p; &= nbsp; 57,537.00 &= nbsp; &nbs= p; = 10.00 increase<= /span> in postage

Misc. Specials &= nbsp; &nbs= p; &= nbsp; 47,246.00 &= nbsp; &nbs= p; = 0

DEBT SERVICE - PRINCIPAL&nb= sp; = 529,221.00 &= nbsp; &nbs= p; 24,35= 1.00

Increase due to Highway Truck lease (first payment) 31,166.00=

Conservation B= ond decrease – 10,000

Fire Truck Lease – 3,185.00

DEBT SERVICE -= INTEREST &nbs= p; &= nbsp; 211,664.00 &= nbsp; &nbs= p; (21.0= 0)

TREASURER &= nbsp; &nbs= p; &= nbsp; 7,771.00 &= nbsp; &nbs= p; &= nbsp; 13,860.00

Salaries &= nbsp; &nbs= p; &= nbsp; &nbs= p; 4,020.00 &= nbsp; &nbs= p; &= nbsp; 0

Supplies &= nbsp; &nbs= p; &= nbsp; &nbs= p; 941.00 &= nbsp; &nbs= p; &= nbsp; (639.00)

Expenses &= nbsp; &nbs= p; &= nbsp; 1,810.00 &= nbsp; &nbs= p; &= nbsp; (501.00)

Specials &= nbsp; &nbs= p; &= nbsp; &nbs= p; 1,000.00 &= nbsp; &nbs= p; &= nbsp; new line item

LIBRARY &= nbsp; &nbs= p; &= nbsp; 2010 Budget Request &= nbsp; Increase/Decrease

&= nbsp; &nbs= p; &= nbsp; &nbs= p; 230,2= 56.00 &= nbsp; &nbs= p; 228,7= 56.00

Salaries &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 188,506.00 &= nbsp; &nbs= p; (6,07= 2.00)

Eliminated the Assistant Director position, created= 2 part-time position, full time staff has been bud= geted for 3% cost of living increases.

Supplies &= nbsp; &nbs= p; &= nbsp; &nbs= p; 4,000.00 &= nbsp; &nbs= p; &= nbsp; 999.00

Increase due to = the purchase of library cards (500.00) toner cartridges and paper.

Telephone &= nbsp; &nbs= p; &= nbsp; 45= 0.00 &= nbsp; &nbs= p; &= nbsp; 50.00

Equipment Repair= s &= nbsp; &nbs= p; 800.00 &= nbsp; &nbs= p; &= nbsp; 515.00

Camera repair bu= dget increased by 615.00

New Equipment &= nbsp; &nbs= p; &= nbsp; &nbs= p; 3,000.00 &= nbsp; &nbs= p; &= nbsp; 2,000.00

Replace computers (1,000) and purchase shelving &n= bsp; = ; &n= bsp;

Expenses &= nbsp; &nbs= p; &= nbsp; 3,500.00 &= nbsp; &nbs= p; &= nbsp; 1,500.00

Specials (books)= &= nbsp; &nbs= p; &= nbsp; &nbs= p; 30,000.00 &= nbsp; &nbs= p; = 2,625.00 &= nbsp; &nbs= p; &= nbsp;

Pelham Budget Committee Minutes &n= bsp; = ; &n= bsp; - 2- &nbs= p; &= nbsp; &nbs= p; September 17, 2009 = ;

&= nbsp;

Pelham High Scho= ol Building Committee presented recommendation for the need of a new high scho= ol on a new site as accepted by the Pelham School Board. The committee met with Mariance Architect Firm to review information available

on the current HS site with discussion centered around renovation and expansio= n of current HS. Committee provide= d a financial comparison.

New High School = on new site

- &= nbsp; Estimated cost of land &= nbsp; 2.0 million

- &= nbsp; New build with 170 sq. feet &n= bsp; 36.8 million

- &= nbsp; Total for new on new = ; = 38.8 million

Renovate High School:

- &= nbsp; New 83k sq ft. high school addition

&= nbsp; and full renovation of 87,000 sq. ft. 35.3 million

ACTION: &= nbsp; 1. = ~~% Of~~ ~~uncollected taxes~~ - 535,165 outstanding &= nbsp; √

&= nbsp; &nbs= p; 2. = ~~Number of foreclosures~~ -&= nbsp; 24 active √

3.&n= bsp; = ; ~~Town Spirit – Any rebate on fireworks forthcoming~~ – actively pursuing rebate √

4.&n= bsp; = ; Up-to-Date layout of warrant articl= es

5.&n= bsp; = ; Breakdown of cases (Planning Dept, = Code Enforcement, BOA) legal complaints, how many cases resolved, what is cost to town.

6.&n= bsp; = ; Cable – current inventory

7.&n= bsp; = ; Treasurer – bank fee analysis (electronic transfer fees)

8.&n= bsp; = ; Library - 1. Total of what was purchased = last year for paper.

2.&n= bsp; Provide numbers of people who attend programs

3.&n= bsp; Identify the 19 computers.

4.&n= bsp; Accounting of increase for vacation= and absences

MINUTES RE= VIEW: Motion by John Lavallee, seconded by = to approve the Minutes of September 14, 2009 was unanimously approved as amended. Bob Sherman and Joe Puddister abstained.

ADJOURNMEN= T: Motion (John Lavallee/Dan Guimond) to adjourn at 10:00= p.m.

&= nbsp; &nbs= p;

Respectfully submitted,

/s/ Marti = Lowe, Secretary