BC20101104-School Vote a

APPROVED

TOWN OF PELHAM

BUDGET COMM= ITTEE /= MEETING MINUTES

Thursday, November 4, 2010

CALL TO ORDER – 7:30pm

PRESENT:

Also Present:

Mr. Larry Hall, Mr. Dan= iel Guimond, Mr. John Lavallee, Mr. Dennis Viger, Mr. Gregory Farris, Mr. Rob= ert Sherman, Ms. Angèle Diack, Mr. = Ken Dunne, Selectmen Representative Edmund Gleason, School Board Representati= ve Andy Ducharme

Business Administrator = Adam Steel, School Board Chairman Rob Hardy

ABSENT:

None.

PLEDGE OF ALLEGIANCE

2011 SCHOOL BUDGET REVIEW

Pre-School - $418,004 proposed. Mr. Guimond = moved the number $387,921. Mr. Farr= is seconded the motion for discussion. Mr. Guimond maintained the nurse at five hours per day (cutting $15,000); cut the ‘tbd’ from Special Education Salaries (cutting $15,083) representing a total reduction of $30,083. It was noted there was someone in = the ‘tbd’ Special Education position. Mr. Hall understood that there was= a student who required to be accompanied by the nurse when they were in the building. Mr. Guimond amended= his motion by removing the cut for the ‘tbd’ Special Education position, but kept the ($15,000) cut in the nurse’s salary. Mr. Farris agreed to the amendment= . The number on the floor was now $403,004. Mr. Ducharme commented that they couldn’t put an actual number down for pre-school because they didn’t have a determined amount of students at any one time. He said if the student was present= at the school they would need to have the nurse there and didn’t underst= and the cut. Mr. Guimond said a t= ypical day was 6.5 hours the nurse would be at the school more than 75%. Mr. Sherman asked for clarificatio= n of the nurse’s current hours.

Business Administrator Ad= am Steel told the Board that the position last year was .5 (half day) which equaled = 3.5 hours per day. There was a sp= ecific student need that required the nurse to be in the building at least five ho= urs per day that worked out to .70 of a full-time position.

Motion to move $403,004 f= ailed.

ROLL CALL:

(Guimond/Farri= s) To move $403,004 as the Pre-School number.

VOTE:

(1-9-0) The mot= ion failed. Mr. Hall, Mr. Viger= , Mr. Lavallee, Mr. Farris, Mr. Sherman, Ms. Diack, Mr. Dunne, Mr. Ducharme Mr. Gleason voted no.

Motion Sherman/Viger to move $418,004 unanimously passed.

ROLL CALL: (Sherman/Viger) To move $418,004 as the Pre-School number.

VOTE: &n= bsp; (10-0-0) The motion carried.

= &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp; = =

Kindergarten - $287,669 proposed.= Mr. Guimond moved the number $283,649. Mr. Farris seconded= the motion for discussion. Mr. Gu= imond suggested reducing books by 50% because it didn’t appear they spent any. He also suggested removi= ng the cabinet and bookcase ($400). = The reductions totaled $4,020. Mr. Steel said in the first two years of the kindergarten program a large major= ity of books and curricular materials were provided through state funding, which was no longer available.

Motio= n to move $283,649 failed.

ROLL CALL: (Guimond/Farris) T= o move $283,649 as the Kindergarten number.

VOTE: &= nbsp; (1-9-0) The motion failed. Mr. Hall, Mr. Viger, = Mr. Lavallee, Mr. Farris, Mr. Sherman, Ms. Diack, Mr. Dunne, Mr. Ducharme Mr. Gleason voted no

Motion Lavallee/Sherman to move $287,669 passed 9-1 with Mr. Guimond voting no.

ROLL CALL: (Lavallee/Sherman) To move $287,669 as the Kindergarten number.

VOTE: &n= bsp; (9-1-0) The motion carried. Mr. Guimond voted no= .

Elementary School - $4,390,289 proposed. Mr. Guimond moved the number $4,258,416. Mr. Farris second= ed for discussion. Mr. Guimond sugge= sted the following reductions: 1) Substitutes reduced by 20% ($24,000) because if there was a long-term substitute the teacher wouldn’t be paid and the salary was already in the budget; 2) reduce music books by 50% ($500); 3) reduce reading books by $4,148; 3) remove Smart Board $3000; 4) remove carp= et $3000; 5) reduce assemblies by 50%; 6) reduce professional publications by $230; 7) remove Brain Pop under Audio/Visual –general $1495. *see additional items below.

Mr. Farris suggested remo= ving Assistant Principal salary $65,000 (plus any allocated benefits). He said it was a position that the School Board placed that should go in front of the voters and was virtually= the same position as was defeated the last two years. He also suggested reducing $10,000 from unanticipated repairs because throughout the budget there was a total of $85,000 listed for such.

Mr. Hall asked where the = Smart Board was to be used. Mr. Ste= el said it was going to be used throughout the entire building. The school had one that was used constantly; they were trying to expand the use of instructional technology. Mr. Hall asked wh= ere the carpet would be replaced. Mr. Steel it was for the common areas in both wings (upstairs and downstairs).<= span style=3D'mso-spacerun:yes'> The carpet was buckled and worn, t= here was a fear of people tripping and possibly becoming injured.

Mr. Guimond stated he wou= ld also like to reduce the following (continuing from above): 8) reduce equipment repairs contingency $5000; 9) reduce custodian overtime 50% ($10,000). The suggested reductions/adjustmen= ts totaled $131,873.

Mr. Hall spoke regarding = the Assistant Principal position. He agreed that the job description was close to that of the defeated Dean of Students. He said if the Assi= stant Principal position was removed, the salary for the Reading Specialist would need to be put back in. Mr. Lavallee didn’t like the way the position was added, but commented th= at the position was a necessarily for the children’s reading. Mr. Farris was concerned if the Assistant Principal position was allowed to go through than later on they w= ould say the responsibilities had grown and would then hire a reading specialist. If that occurred = during the school year, and a reading specialist was hired, the school would be establishing another new position within the budget without the voters havi= ng a vote. Mr. Guimond had a probl= em with the situation because the voters voted no; New Hampshire is a No Means No state.<= span style=3D'mso-spacerun:yes'> He said the School Board didn̵= 7;t pay attention to the law.

Mr. Ducharme believed it = was a well needed position. He said= the School Board checked with legal counsel who believed they did everything wi= thin their right. He asked what the delta was between the Reading Specialist and the Assistant Principal. Mr. Steel responded saying last ye= ar the Reading Specialist earned $52,260; the Assistant Principal hired last year = had a salary of $67,531. There wa= s a $5200 savings in team leader salaries.&nbs= p; The total of those three things was $124,991; the budget for the two Assistant Principals was $125,000. <= /span>

Ms. Diack didn’t li= ke the way the position was added. S= he felt in the future if positions were reduced, they should be left in the bu= dget with a zero amount rather than switching things around. She feared when enrollment increas= ed there would be a situation where teachers needed to be hired.

Mr. Viger noted that he w= ould abstain, but requested to speak to the topic. Mr. Hall allowed Mr. Viger to comment. Mr. Viger said three positions were reduced from the elementary school, two of which went to Memorial School. He questioned where the third posi= tion went. Mr. Steel said the posi= tion had been reduced. Mr. Viger s= tated a reading specialist was basically a classroom teacher with an additional endorsement on their certificate; if $1 was retained for one of those posit= ions at the elementary school and a teacher needed to be hired the spot would already be established. Mr. F= arris understood what Mr. Viger was saying from a budgetary standpoint, but from a voter’s standpoint, if the $1 was retained in the budget and the scho= ol found the money in the budget to pay for a reading specialist it would definitively establish a position without the voters having the chance to vote.

Mr. Hall said the message= was that the Budget Committee was not happy with how it transpired and was apprehensive about the future and additional head count without it coming before the voters. School Boa= rd Chairman Rob Hardy said the School Board made the decision regarding the position and did so in good faith to service the children. He said just because they didnR= 17;t get the position, it didn’t take away the need for the position. He said their point was to not rai= se head count. He said it was do= ne so that two people could do three people’s jobs; to make more with less.

Mr. Hall’s thought = was to cut the unanticipated expenditures by 50% across the board which would chan= ge the number to $7500. Mr. Farr= is said they could move the money within the buildings however they wanted.

The new number being cons= idered was $4,258,416, which reflected the suggested reduction totaling $131,873. =

Mr. Ducharme addressed the reduction of $24,000 (20%) for the substitutes. FY2010 $129,988 expended; FY2011 $= 65,000 budgeted; FY2012 the requested amount was $120,000. Mr. Guimond stated the average ove= r the last five years was $81,000. = Mr. Lavallee discussed the substitutes. He was concerned with the number of days (3000 days) absence by teac= hers. He felt there should be a study ma= de to the structure of the absences and possibly School Board or Administration could= put some weight on them. Mr. Guim= ond reviewed the amounts spent for substitutes and saw that the number jumped in FY10. Mr. Hall believed it wa= s a management problem not an absentee problem. He noted that the School Board was= in negotiations and had the opportunity to make a difference. He didn’t feel having over 3= 000 made any sense on any level.

The Board decided to revi= ew each line.

Beginning with Substitute reduction of $24,000.

VOICE VOTE:

To reduce the Salaries-Subs line $24,000.

VOTE:

(9-1-1) The mot= ion carried. $24,000 to be remo= ved from budget. Mr. Ducharme voted no. Mr. Viger abstained.

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Reduction of $500 in musi= c books (50%).

VOICE VOTE:

To reduce the = music books line by $500.

VOTE:

(4-6-0) The mot= ion failed. $500 to remain in budget.

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Reduction of $4148 for re= ading books going into the classrooms.

VOICE VOTE:

To reduce $414= 8 from the reading books line.<= /o:p>

VOTE:

(1-9-0) The mot= ion failed. $4148 to remain in budget.

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Reduction of $3000 for Sm= art Board. Mr. Sherman noted the = school had one and felt that each of the four wings should have one of its own.

VOICE VOTE:

To remove $300= 0 for Smart Board.

VOTE:

(4-6-0) The mot= ion failed. $3000 to remain in budget.

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Reduction of $3000 for ca= rpet.

ROLL CALL:

To remove $300= 0 (from budget line) for carpet.=

VOTE:

(4-6-0) The mot= ion failed. $3000 to remain in budget. Mr. Hall, Mr. Viger, Mr. Sherman, Mr. Dunne, Mr. Ducharme Mr. Gle= ason voted no.

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Reduce assemblies by 50%.=

VOICE VOTE/SHOW OF HANDS:

To remove 50% = of assemblies.

VOTE:

(4-6-0) The mot= ion failed.

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Reduce $230 for professio= nal publications.

HAND VOTE:

To remove $230= for professional publications.

VOTE:

The motion carried to remove the amount from the budget. Mr. Lavallee abstained.

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Remove $1495 for Brain Po= p under Audio/Visual.

HAND VOTE:

To remove $149= 5 for Brain Pop.

VOTE:

The motion failed; $1495 to remain in budget.

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Remove $65,000 for Assist= ant Principal.

ROLL CALL:

To remove $65,= 000 for Assistant Principal.

VOTE:

(4-5-1) The mot= ion failed. $65,000 to remain in budget. Mr. Hall, Mr. Lavallee, Mr. Sher= man, Mr. Ducharme, Mr. Gleason voted no. Mr. Viger abstained.

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Reduce $10,000 for custod= ian overtime.

HAND VOTE:

To remove $10,= 000 for custodian overtime.

VOTE:

(5-5-0) The mot= ion failed; $10,000 to remain in budget. =

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Reduce contingency by $15= ,000.

HAND VOTE:

To reduce cont= ingency by $15,000.

VOTE:

(8-2-0) The mot= ion carried. $15,000 to be removed from budge= t.

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Reduce the repairs equipm= ent contingency ($5000).

HAND VOTE:

To reduce the = repairs equipment contingency.

VOTE:

(6-4-0) The mot= ion carried. $5000 to be removed from budget.=

With the reductions from = the motions taken, the Board was now considering a bottom line figure of $4,346= ,059 for the Elementary School. Mr. Guimond amended his motion to reflect this number. Mr. Farris amended his second.

ROLL CALL:

(Guimond/Farri= s) To approve Pelham Elementary budget figure of $4,346,059 *.

VOTE:

(7-2-1) The mot= ion carried. Mr. Ducharme and M= r. Gleason voted no. Mr. Viger abstained.

(* see below for additional discussion= and vote increasing the Elementary School budget $7500 for unanticipated repairs line)

Memorial School - $3,133,857 proposed. Mr. Guimond moved the number $3,068,363. Mr. Farris second= ed the motion for discussion. Mr. Gu= imond suggested the following reductions: 1) reduce salaries-substitutes by 20% ($9800 reduction); 2) level fu= nd general supplies - reduction of $1590; 3) cut calculators $1800; 4) cut pic= colo $615; 5) reduce replacement books (social studies) $1220; 6) reduce $3159 f= rom unspecified clubs salary co-curricular; 7) reduce $3000 from gas co-curricu= lar; 8) level fund support services books (occupational)– cut $2000; 9) remove assemblies $400; = 10) reduce professional meetings (to actual expense in FY10) reduction of $1675; 11) reduce professional memberships (to actual expense in FY10) reduction of $505; 12) reduce custodian overtime 50% - reduction of $10,000; 13) $20,000 reduction (50%) unanticipated building repairs; 14) reduction of $9730 for = heat (of actual spent in FY10). To= tal reduction $65,494.

Mr. Hall asked Mr. Steel = to speak regarding clubs. Mr. Steel explained he put the number together based on the clubs/support teams liste= d in the collective bargaining agreement, which total the first line on the budg= et page. He said the number $315= 9 was for clubs that had been started at the middle school and approved by the Sc= hool Board over the last couple years since the collective bargaining agreement = had been ratified. He assumed tha= t the clubs would be considered during negotiations for a new contract. Mr. Sherman spoke of the importanc= e of clubs during the middle school grade levels.

Mr. Ducharme discussed the reduction in the amount for social studies books. He recalled that some of the books= were over ten years old. He said a= lot had happened in the last decade and felt it was important for the children = to be able to read on that. Mr. Guimond said it was mainly on the text that were worn out. New text weren’t being purch= ased; it was a replacement of existing books.&nb= sp;

Mr. Farris asked Mr. Guim= ond if he would amend the reduction figure for gas co-curriculum from $3000 to $12= 50. Mr. Guimond answered yes.

Mr. Steel believed the Bo= ard was aware where he stood regarding the line for substitutes. He believed both the calculators a= nd piccolo were important items. He understood the cut of 50% from the unanticipated line (from $40,000 to $20,000). He noted that the B= oard amended the unanticipated line at the Elementary School by $15,000, which w= as the whole amount. Mr. Farris = said his feeling was to take the total amount of $85,000 and reduce it to approximately $40,000. He sai= d if $15,000 was taken from the Elementary School and if $20,000 was taken from = Memorial School, the number for the High Sc= hool could be $5000; the School Board could move the numbers around any way they wanted. Mr. Ducharme noted th= at the building was forty-five years old. <= /span>Mr. Farris commented that the total monies could be moved around any way the Sc= hool Board wanted. Mr. Guimond sai= d the Budget Committee was voting for a bottom line figure. Mr. Viger agreed that money could = be moved anywhere they wanted as long as they didn’t exceed the bottom l= ine; however he said the Board was trying not to have them do that so the schools could track where the money was going.&nbs= p; Mr. Lavallee pointed out that there was over $100,000 of contingency funds left over from warrant articles.&nbs= p;

There was further discuss= ion regarding the unanticipated line. Mr. F= arris suggested once the Board reviewed the District they could go back and reconsider the unanticipated expense line at the Elementary School. Mr. Steel said to the Board that unanticipated expenses were just that, unanticipated. He said they would accept the will= of the Budget Committee; if there was a cut and they ended up spending more th= at the budget he wanted the opportunity to share those repairs with the Budget Committee for consideration in future years.

The Board then considered= the proposed reductions.

Reduce salaries-substitut= es by 20% - a $9800 reduction.

HAND VOTE:

To reduce salaries-substitutes by 20% - a $9800 reduction.

VOTE:

(7-3-0) The mot= ion carried. Reduction of $9800 to be made.

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To reduce supply line by = $1590 (level funding).

HAND VOTE:

To reduce supp= lies line by $1500.=

VOTE:

(5-5-0) The mot= ion failed. $1500 to remain in budget.

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To cut $1800 for calculat= ors.

HAND VOTE:

To cut $1800 f= or calculators.

VOTE:

(2-8-0) The mot= ion failed. $1800 to remain in budget.

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To cut $615 for piccolo.<= span style=3D'mso-spacerun:yes'>

HAND VOTE:

To cut $615 for piccolo.

VOTE:

The motion failed. $615 to remain in budget.

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To reduce replacement boo= ks (social studies worn text) $1220.

HAND VOTE:

To reduce book replacement of worn text by $1220.

VOTE:

The motion failed. $1220 to remain in budget.

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To cut $3159 from unspecified clubs salary co-curricular

HAND VOTE:

To cut $3159 from unspecified clu= bs salary co-curricular

VOTE:

The motion failed. $3159 to remain in budget.

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To reduce $1250 from gas co-curricular transportation.

HAND VOTE:

To cut $1250 from unspecified clu= bs salary co-curricular transportation.

VOTE:

(6-4-0) The mot= ion carried. $1250 to be removed from budget.

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To level fund support ser= vices books (occupational)– cut $2000

HAND VOTE:

To reduce support service books (occupational) by $2000.

VOTE:

The motion failed. $2000 to remain in budget.

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To remove assemblies - $4= 00.

HAND VOTE:

To remove $400 from assemblies.

VOTE:

The motion failed. $400 to remain in budget.

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To reduce professional me= etings (to actual expense in FY10) reduction of $1675;

HAND VOTE:

To reduce $1675 from professional meetings.

VOTE:

The motion carried. $1675 to be removed from budget.

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To reduce professional memberships (to actual expense in FY10) reduction of $505

HAND VOTE:

To reduce $505 in professional memberships.

VOTE:

(5-4-1) The mot= ion carried. Mr. Viger abstained. $505 to be removed from budget.

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To reduce custodian overt= ime 50% - reduction of $10,000

HAND VOTE:

To reduce $10,000 from custodian overtime.

VOTE:

(6-4-0) The mot= ion carried. $10,000 to be removed from budget.

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To reduce $20,000 from unanticipated building repairs (a reduction of 50%).

HAND VOTE:

To reduce $20,000 from unanticipa= ted building repairs.

VOTE:

(6-4-0) The mot= ion carried. $20,000 to be removed from budget.

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To reduce $9730 from heat= (actual spent in FY10).

HAND VOTE:

To reduce $9730 from heat.

VOTE:

The motion failed. $9730 to remain in budget.

The new number for consid= eration was $3,090,627 reflecting a reduction of $43,230 based on the above votes m= ade by the Board.

VOICE VOTE:

(Guimond/Farri= s) To approve the Memorial School budget fig= ure of $3,090,627.

VOTE:

(8-1-1) The mot= ion carried. Mr. Ducharme voted no. Mr. Viger abstained.

Pelham Elementa= ry School – Additional consideration.

Mr. Hall stated that the = total for unanticipated repairs had been $15,000 (prior to Board’s vote cut= ting the line, as reflected earlier in the meeting). Mr. Farris made a motion to make t= he unanticipated repairs line $7500. Mr. Guimo= nd seconded the motion. Before v= oting on the motion, Mr. Farris made the motion to reconsider the Pelham Elementary S= chool budget. Mr. Guimond seconded = the motion.

VOICE VOTE:

(Farris/Guimon= d) To reconsider the Pelham Elementary School budget.

VOTE:

(10-0-0) The motion carried.

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VOICE VOTE:

(Farris/Guimon= d) To increase the unanticipated repairs budget to $7500.

VOTE:

(10-0-0) The motion carried.

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The new Pelham Elementary S= chool budget figure for consideration was $4,353,559.

VOICE VOTE:

To approve Pel= ham Elementary budget figure of $4,353,559.

VOTE:

(7-2-1) The mot= ion carried. Mr. Ducharme and Mr. Gleason vot= ed no. Mr. Viger abstained.

Pelham High Sch= ool - $4,636,913 proposed. Mr. Guimond proposed $4,540,016. Mr. Farris seconded for discussion= . The proposed amendments were: 1) r= educe salaries-substitutes (20%) by $16,000; 2) level funding supplies – reduction of $1861; 3) cut $3= 607 for driver’s education supplies; 4) reduce $3000 from business books;= 5) remove $1500 from athletic training services (professional meetings); 6) reduce $21,775 (represents average amount over the last five years) from athletic = supplies; 7) level fund supplies occupational – reduction of $500; 8) reduce professional publications $2785 (represents average cost over the last five years); 9) reduce $6000 from library books (amount recommended by Business Administrator); 10) cut $1500 from salaries department heads; 11) reduce custodian overtime by $10,000 (representing 50% of their overtime); 12) red= uce unanticipated building repairs by $15,000. Total suggested reductions $83,528.=

Mr. Guimond believed driver’s education should be self-supporting in the school district because there were so few people taking driver’s education.

Mr. Farris believed it ha= d been explained that the salary for the department head was someone already in the budget (in another location) that hadn’t been budgeted in that line i= tem. In FY10 it had been spent in anoth= er line item. Mr. Hall asked how= many departments there were at the high school.= He questioned if there were two department heads being paid for the = same department. Using the budget numbers, Mr. Guimond calculated that there were eight department heads. The suggested $1500 cut from salar= ies department heads was taken off the list of items to cut/reduce. Mr. Hall asked that the Board be provided with a list of department heads for the high school.

The amended number (for reductions) now being considered was $82,028, making the budget figure $4,554,885.

Mr. Steel explained that = he had broken out the athletic training services line into two lines. He understood that there was an ov= erall increase; but the line where the reduction was coming from had the Athletic Training Services (contract $15,000 per year), plus the impact (concussion)= testing ($1500), which represented a specific expenditure. The area he believed had question = was in the professional meeting line. Mr. Farris said the reduction would then be from the Professional Meetings R= 11; Athletic, reducing it to $3000.

Mr. Steel addressed Athle= tic Supplies. He understood the five year averag= e was only $49,000, however the supplies had increased because of the success of = the sports programs. He said in t= he past items had been funded through fundraising, but when the economy is poor those types of things don’t come in as quickly. He said the one thing in the line = that stuck out was tennis court resurfacing and requested the Board’s leni= ency in athletic supplies. It̵= 7;s a small portion of the overall budget and Mr. Steel felt it was money well sp= ent.

Mr. Farris recalled there= had been an equipment replacement schedule.&nb= sp; He said it seems the school has gone away from that and felt at some point there should be a schedule put back in place. He then questioned the placement o= f the tennis resurfacing being in the supplies line. Mr. Steel said it probably should = be in a 430 account and would move it if acceptable to the Board.

Mr. Dunne discussed the driver’s education supplies and understood that it was the last year = for it to be in the budget. He wa= nted to know what the supplies were and, if not funded, what would happen. Mr. Steel didn’t intend for = the school to move away from the driver’s education program; the contract with the current vendor was up after the current school year and they would= be negotiating a future contract. He explained that the line covered gas, insurance and any repairs/maintenance = to the vehicle owned by the School District= . It was still yet to be determined = what type of contract and what sort of arrangement the school would have with the vendor. Mr. Dunne questioned = if the funds would have to be found somewhere else in the budget if the line wasn’t funded. Mr. Steel answered yes.

Mr. Sherman believed the = key question was how many students were taking driver’s education. He said the budget number could be divided into the number of students, which would indicate how much the student’s costs would go up for the course. Mr. Steel estimated there were eig= hty students last year. It would = be approximately $45 extra per student.

Mr. Hardy e-mailed the li= st of eight department heads to Mr. Hall for reference. He drew attention to the line item= for building repairs for $25,000. He appreciated that the amount may be more than what was spent in the past, and noted that the school was on warning status because of being facilities related. He said he came to t= he Board on good faith and would like the have the funds. If it wasn’t spent on repair= s, it would be turned back. Mr. She= rman didn’t feel any cut should be made to building repairs. He commented that the cost for ADA doors was unk= nown and believed it would probably be brought up at reconsideration. Mr. Guimond had a problem with the= fact that in the past when money was left over, it was spent at the end of the year. He said he had lost tru= st in the School Board. Mr. Hardy understood the frustration and believed the key phrase was ‘in the past’. He couldn’t speak for the past and commented he ran for the position and at the beginni= ng of the year reached out to Chairman Hall and asked what the Budget Committee wanted from the present School Board. He said they brought forward a need based budget in good faith. He reiterated that he would feel m= uch better with the money in the maintenance fund.

Ms. Diack said she wouldn= ’t have so much trouble putting the money back in, but at one of the past Scho= ol Board meetings a request was made for $25,000 and no one questioned from wh= at account it would come prior to voting.&nbs= p; She was concerned with money being spent and no one knowing where it= was coming from or what would be cut to make a purchase.

Mr. Lavallee believed the= problem lay with the administration. = He made it clear he was not referring to Mr. Steel and went on to commend him = for coming forward with the best School Board budget he had ever seen. He felt the decisions made on the = lower levels were not always fair. =

Mr. Hall read aloud a sec= tion from the auditor report for fiscal year ending 2009 in reference to purchas= ing athletic equipment. He highli= ghted that funds were moved and showed up in the line as being spent, but it was diffi= cult to account for what they were spent on.&nb= sp; Mr. Steel informed that the audit report was a public document that would be made available for review upon request. He said the finding specified that= money was transferred from the general fund to the high school into one of their student activity funds. Stude= nt activity funds exist in all three schools for the purpose of dealing with s= ome day to day items that are sometimes outside of the purview of the district office for specific reasons. However, there are very specific rules and regulations regarding tho= se sorts of funds. There was a f= inding from 2009 that some athletic supply items were purchased directly through t= he high school and not through the district; this finding has been rectified a= nd the practice does not and will not continue. The School Board is looking to hav= e an updated policy regarding student activity funds and checking accounts in the district schools. Mr. Steel n= oted there were no funds unaccounted for.

The new number for the Board’s consideration $4,554,885.&nb= sp;

Reduce salaries-substitut= es by 20% - a $16,000 reduction.

HAND VOTE:

To reduce salaries-substitutes by 20% - a $16,000 reduction.

VOTE:

(7-3-0) The mot= ion carried. $16,000 to be remo= ved from budget. <= /b>

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To level funding supplies= – reduction of $1861.

HAND VOTE:

To level fund = supplies – reduction of $1861. <= o:p>

VOTE:

(2-8-0) The mot= ion failed. $1861 to remain in = the budget.

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To cut $3607 for driver&#= 8217;s education supplies.

HAND VOTE:

To cut $3607 f= rom driver’s education supplies.

VOTE:

(6-4-0) The mot= ion carried. $3607 to be remove= d from budget.

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To reduce $3000 from busi= ness books.

HAND VOTE:

To remove $300= 0 for business books.

VOTE:

(2-8-0) The mot= ion failed. $3000 to remain in = the budget.

-------------------------= ------------------------------------------------

To reduce professional me= etings by $1500.

HAND VOTE:

To remove $150= 0 from professional meetings. <= /o:p>

VOTE:

(4-6-0) The mot= ion failed. $1500 to remain in = the budget.

-------------------------= ----------------------------------------------

To reduce $21,775 (repres= ents average amount over the last five years) from athletic supplies.

ROLL CALL:

To reduce $21,= 775 from athletic supplies.

VOTE:

(3-7-0) The mot= ion failed. $21,775 to remain i= n the budget.

-------------------------= ---------------------------------------------

To level fund supplies occupational – reduction of $500

HAND VOTE:

To remove $500= from occupational supplies. <= /o:p>

VOTE:

The motion failed. $500 to rema= in in the budget.

-------------------------= ---------------------------------------------

To reduce professional publications $2785 (represents average cost over the last five years).

HAND VOTE:

To remove $278= 5 from professional publications.

VOTE:

(8-2-0) The mot= ion carried. $2785 to be remove= d from budget.

-------------------------= -----------------------------------------------

To reduce $6000 from libr= ary books (amount recommended by Business Administrator)

HAND VOTE:

To reduce $600= 0 from library books.

VOTE:

(5-5-0) The mot= ion failed. $6000 to remain in budget.

-------------------------= ----------------------------------------------

To cut $1500 from salaries department heads. Mr. Hall ma= de the motion. Mr. Viger seconded for discussion. Mr. Hall believed= that the additional department head was a retired teacher and it was actually two department heads working the department.&n= bsp; Mr. Hardy reviewed the department heads (as provided by a concerned = view who sent it in off the website), one Special Education, one Social Studies,= one Math, one Foreign Language, two English, and one Business & Technologie= s. Mr. Sherman asked if there was a d= epartment head for Guidance. Mr. Duchar= me asked if there was a reason why there were two department heads for English. Mr. Steel was not ac= utely aware of the particulars of the arrangement. Mr. Hall said if there was somethi= ng different, they could come back at reconsideration.

HAND VOTE:

(Hall/Viger) T= o remove $1500 from department head salary.

VOTE:

(9-1-0) The mot= ion carried. $1500 to be removed from budget.=

-------------------------= ----------------------------------------------

To reduce custodian overt= ime by $10,000 (representing 50% of their overtime).

HAND VOTE:

To reduce $10,= 000 from custodian overtime.

VOTE:

(5-5-0) The mot= ion failed. $10,000 to remain in budget.

-------------------------= ----------------------------------------------

To reduce unanticipated b= uilding repairs by $15,000.

HAND VOTE:

To reduce $15,= 000 from unanticipated building repairs.

VOTE:

(5-5-0) The mot= ion failed. $15,000 to remain in budget.

The new Pelham High School<= /st1:PlaceType> budget figure $4,613,021, which reflected a reduction of $23,892 based on t= he above votes.

VOICE VOTE:

(Guimond/Farri= s) To approve the Pelham High School budget figure of $4,613,021.

VOTE:

(10-0-0) The motion carried.

District Budget - $10,397,840 proposed. Mr. Guimond moved the number $9,726,433. Mr. Farris second= ed for discussion. The proposed amen= dments were: 1) salaries- Title I $52,860; 2) reduce $3600 contracted consultants (figure from FY10 amount); 3) reduce $14,500 from contracted direct services (figure from FY10 amount); 4) cut $5000 for charter schools; 5) reduce $65,= 000 from tuition private schools; 6) level fund student services reducing by $7000; = 7) reduce $59,000 for contract and evaluations (to be actual spent in FY10); 8) reduction of $5000 for contracted services speech and speech salaries (to be actual spent in FY10); 9) reduce $10,000 from contracted physical therapy (= to be actual spent in FY10); 10) reduce the following to actual spen= t in FY10 (Collective Bargaining Agreement) - course credit-$6750, teacher works= hops-$9000, workshops for assistants-$3230, and TGIF-$12,800 – this reduction was removed because the funds needed to be available. It was noted if th= ey weren’t spent they would be turned back; 11) remove $10,000 from consumable supplies – technology.&nb= sp; (additional items below)=

Mr. Steel spoke to the re= moval of $10,000 from consumable supplies – technology. He stated it was a new line item, b= ut not a new expense. Technology sup= plies had been purchased through a 430 account for contracted services, which was= an incorrect line. Mr. Steel not= ed they expended $15,000 last year for technology. Additionally the technology line in general had absorbed all the telephone lines for the district and was still less than the five year average.

The items proposed for am= endment continued as follows: 12) reduce School Board salaries $2700; 13) reduce $5= 000 from auditor’s line; 14) reduce $5000 from counsel fees; 15) reduce maintenance salaries by 50% - $10,000; 16) cut $22,000 from special pupil busses. (additional items below)

Mr. Steel stated he recei= ved an e-mail late in the afternoon. In FY10 the district spent $273,180 for out-of-district special education transportation and spent $136,776 on in-district special education transpor= tation. Mr. Steel indicated because each c= ase was different, there was huge and wide variability in the costs.

Mr. Guimond continued the= list of proposed amendments; 17) $12,631 reduction in special busses (to actual spe= nt in FY10)- for vocational transportation; 18) $25,000 removal of benefits for Title I; 19) cut $10,000 for unemployment compensation; 20) move modular library for Memorial School to warrant article $200,000; 21) reduce $12,500 of district money (amount spen= t in FY10); 22) remove $19,999 from Food Service (leaving $1 in the line).

Mr. Viger questioned if t= he Title I teacher was currently receiving health benefits. Mr. Guimond believed it should be = paid out of Title I. Mr. Steel exp= lained that a budget was set for federal programs and a budget for health insuranc= e; if the health insurance costs exceed what was budgeted, the district had to pick up the difference.

Mr. Dunne wanted to know = what would happen to the library space if it was moved into the modular. Mr. Hardy said the master plan was= to move the 7^th & 8^th grades into the high school and have the 5^th & 6^th grades in the present Memorial School; however that didn’t happen. He said one of the bi= ggest classes was moving into M= emorial School increasing t= he enrollment. The Principal was= asked what she would need and replied that the best thing was to give the school a library, which would free up space on the first floor of the building. Mr. Hardy said currently the schoo= l was using a classroom for library space. The school has a multi-use special needs classroom with three teache= rs and lessons going on in that one classroom. Mr. Hardy commented that Memorial School has been overcrowded for a = long time and having the library moved out would free up a lot of classroom spac= e. He didn’t realize that a lea= se situation had to be a warrant article.

Mr. Steel told the Board = that he previously asked them to trust the respective budget requests in the area of special education; it was not something he wanted to find from other areas = if needs arise. He noted $90,000= was spent on contract evaluations for psychology last year with a budget of $149,000 being presented this year. He explained that he moved something from another line into the line= , in addition to what was spent last year ($90,000). He asked that the budget page be reviewed in that regard. Mr. = Steel addressed the School Board salaries, which had been set at $7500 going back= a large number of years. He sai= d the salary number was reduced last year by the Budget Committee and this year he changed it back to $7500. He didn’t know the process by which School Board salaries were set but h= ad restored the budget line to what the amount had been historically. Mr. Steel reviewed the line for Di= strict money that had been reduced from $25,000 to $12,500. He said although $12,500 was spent= last year, the average from FY07 to FY10 was approximately $23,000. Mr. Steel discussed the Food Servi= ce surplus line. He said there w= as a requirement (per law) that the District cover a deficit in the Food Service Fund. If the Food Service Fund were to h= ave some major catastrophe that forced them to go into the red, the funds would= be a contingency and returned to the taxpayers if not spent.

Mr. Hall confirmed that t= he Food Service surplus line did not have to be returned. Mr. Steel said that was correct. He explained how the Food Service = Fund functioned with a profit and loss basis.&n= bsp; At the end of each fiscal year if there was a surplus it could be ke= pt and carried forward to be used in the next fiscal year. If there was a deficit the general= fund was required by law to cover that deficit to bring Food Service back up to zero. He noted that the Food Service Fund in the past ran far into the red (by a couple hundred thousand= a year). A few years ago the pr= evious Food Service Director straightened the program out and had it running in the black for the last two years. He said the proposed line item was to provide for the contingency basis in the event it ran into the red again.

The Board considered the = proposed amendments as follows:

To remove Title I salary = $52,860 from community school line.

HAND VOTE:

To remove Titl= e I salary $52,860 from community school line.

VOTE:

(8-2-0) The mot= ion carried. $52,860 to be remo= ved from budget.

-------------------------= ------------------------------------------------------

To reduce contracted cons= ultants by $3600.

HAND VOTE:

To reduce cont= racted consultants by $3600.

VOTE:

(3-7-0) The mot= ion failed. $3600 to remain in budget.

-------------------------= ----------------------------------------------------

To reduce $14,500 from co= ntracted direct services (figure from FY10 amount)

HAND VOTE:

To reduce $14,= 500 from contracted services.

VOTE:

The motion failed. $14,500 to r= emain in budget.

-------------------------= -----------------------------------------------------

To cut $5000 for special = education in-state tuition charter schools. &nb= sp; Mr. Hall asked what was being paid to charter schools. Mr. Steel understood if a parent e= lected to have their child attend a charter school, and that child had an IEP the school was required (by federal law) to provide those services to the child even though they didn’t attend public school. Mr. Hall questioned if there were children in the district that attended charter schools. Mr. Steel didn’t know. He said last year approximately $2= 5,000 was spent in the line. Over t= he past five years the average was $111,000.&= nbsp; He believed Ms. McCoy was trying to keep funds available should the = need arise next year.

HAND VOTE:

To cut $5000 f= or special education in-state tuition charter schools.

VOTE:

The motion failed. $5000 to rem= ain in budget.

-------------------------= ----------------------------------------------------

To reduce $65,836 from tu= ition private schools.

HAND VOTE:

To reduce $65,= 836 from tuition private schools.

VOTE:

The motion failed. $65,836 to r= emain in budget.

-------------------------= --------------------------------------------------

To level fund student ser= vices – reduction of $7000

HAND VOTE:

To level fund = student services – reduction of $7000.

VOTE:

(6-4-0) The mot= ion carried. $7000 to be remove= d from budget.

-------------------------= -----------------------------------------------------

To reduce $59,000 for con= tracted and evaluations (to be actual spent in FY10)

HAND VOTE:

To reduce the contracted evaluations line by $59,000.

VOTE:

(2-8-0) The mot= ion failed. $59,000 to remain in budget.

Mr. Guimond then made a m= otion to reduce $16,000 for contracted and evaluations. Mr. Farris seconded.

HAND VOTE:

(Guimond/Farri= s) To reduce contracted evaluations by $16,000 to $133,000.

VOTE:

(6-4-0) The mot= ion carried. $16,000 to be remo= ved from budget.

-------------------------= ------------------------------------------------------

A reduction of $5000 (from $165,000 to $160,000) for contracted services speech and speech salaries (t= o be actual spent in FY10)

HAND VOTE:

To reduce $500= 0 from contracted services speech. <= /u>

VOTE:

(5-5-0)The moti= on failed. $5000 to remain in budget.

-------------------------= ------------------------------------------------------

To reduce $10,000 from co= ntracted physical therapy (to be actual spent in FY10)

HAND VOTE:

To reduce $10,= 000 from the contracted physical therapy line.

VOTE:

The motion failed. $10,000 to r= emain in budget.

-------------------------= ------------------------------------------------------

To remove $10,000 from co= nsumable supplies – technology

HAND VOTE:

To remove $10,= 000 from consumable supplies – technology.

VOTE:

The motion failed. $10,000 to r= emain in budget.

-------------------------= -----------------------------------------------------

To reduce School Board sa= laries by $2700 to $4800.

HAND VOTE:

To reduce Scho= ol Board salaries by $2700.=

VOTE:

The motion carried. $2700 to be removed from budget. <= /span>

-------------------------= -----------------------------------------------------

To reduce $5000 from auditor’s line.

HAND VOTE:

To reduce $500= 0 from auditor’s line.

VOTE:

The motion carried. $5000 to be removed from budget. <= /span>

-------------------------= ---------------------------------------------------

To reduce $5000 from coun= sel fees.

HAND VOTE:

To reduce $500= 0 from counsel fees.<= /b>

VOTE:

(6-4-0) The mot= ion carried. $5000 to be remove= d from budget.

-------------------------= ----------------------------------------------------

To reduce maintenance sal= aries overtime by 50% - $10,000

HAND VOTE:

To reduce $10,= 000 from maintenance salaries overtime.

VOTE:

(4-6-0) The mot= ion failed. $10,000 to remain in budget.

-------------------------= ---------------------------------------------------

To reduce special busses = by $12,631 (to actual spent in FY10)- for vocational transportation.

HAND VOTE:

To reduce spec= ial busses by $12,631.

VOTE:

The motion failed. $12,631to re= main in budget.

-------------------------= --------------------------------------------------

To reduce health insuranc= e by $25,000 (removal of benefits for Title I).

HAND VOTE:

To reduce heal= th insurance by $25,000 (benefits for Title I).

VOTE:

(8-2-0) The mot= ion carried. $25,000 to be removed from budget.

-------------------------= -------------------------------------------------

To cut $10,000 for unempl= oyment compensation. Mr. Steel expla= ined that unemployment insurance was billed to them on an annual basis and didn’t line up with the school’s fiscal year. For 2011 the bill would be $36,000= for the expense. Mr. Steel said h= e budgeted $40,000 knowing that he had to pay for half of the $36,000 plus half of 2012 which would probably increase as well.&nbs= p;

Mr. Guimond said he would= like to remove the amendment. Mr. Far= ris amended his second.

-------------------------= --------------------------------------------------

To remove $200,000 for mo= dular library at Memorial School out of the budget. Mr. Lavallee noted th= at the Board could suggest to the School Board to make it a warrant article. The vote would be to remove the fu= nds from the budget.

ROLL CALL:

To remove $200= ,000 for modular library at Memo= rial School out of the budget.

VOTE:

(7-3-0) The mot= ion carried. $200,000 to be rem= oved from budget. Mr. Dunne,

Mr. Ducharme and Mr. Gleason voted no.

-------------------------------------------------------------------= -----

To reduce $12,500 out of = district money (amount spent in FY10).

HAND VOTE:

To reduce $12,= 500 out of district money.

VOTE:

The motion failed. $12,500 to r= emain in budget.

-------------------------= ---------------------------------------------------

To remove surplus of $19,= 999 from Food Service (leaving $1 in the line).

HAND VOTE:

To remove surp= lus of $19,999 from Food Service.

VOTE:

(6-4-0) The mot= ion carried. $19,999 to be remo= ved from budget.

The Board was considering= a new figure of $10,064,281 representing a reduction of $333,559.

VOICE VOTE:

(Guimond/Farri= s) To approve the District budget figure of $10,064,281.

VOTE:

(8-2-0) The mot= ion carried. Mr. Dunne and Mr. Ducharme voted no.

-------------------------= ------------------------------------------------------

Federal Funds – Title Grants - $838,390. Mr. Hall stated that during the deliberation on the budgets there are identified employees that are paid by= the Title Grants and don’t show up in the payroll books. He hoped in the future that inform= ation is included with the Board’s budget books.

HAND VOTE:

(Hall/Diack) T= o accept $838,390 in Title Grants.

VOTE:

(10-0-0) The motion carried.

-------------------------= ------------------------------------------------------

Lunch Program - $800,753 proposed. Mr. Guimond moved the number $752,= 254. Mr. Farris seconded for discussion= . Proposed amendment: 1) cut $40,000= for new equipment; 2) reduce $3499 from computer equipment leaving $1 in line; = 3) reduce contracted services 50% - $5000.&nb= sp; Total reduction $48,499.

Mr. Hall questioned how m= uch surplus was enough and questioned if prices should be reduced. He said there should be an equipme= nt replacement schedule. Mr. Ste= el explained how the food service budget worked; they budgeted their expenses and budget revenues to meet, so taxes are offset.&nbs= p; He said whatever the budget was set at would match the revenue for n= ext year as well. He noted there = was a surplus and also a need for equipment.&nbs= p; He discussed how the funds could be expended and how the budget would show expenditures differently next year.&n= bsp; Mr. Steel noted that during the last year there was a large surplus,= but no new equipment was purchased, so the surplus remained large. He commented that there would be equipment needs every year and it could be handled however the Budget Commi= ttee would like. He said they coul= d either budget for the equipment and show the Board that it would come from surplus= and run a deficit on purpose to cut into the surplus or they could purchase equipment when they had a surplus and not have it be something discussed.

Mr. Farris said needs were budgeted at $40,000. He said = the Board had requested an equipment replacement program. He said if the needs were identifi= ed in next year’s budget, with critical items listed out and critical enough for replacement in the current year, it could be done out of surplus.

Mr. Viger asked for the s= urplus amount. Mr. Steel said it was $116,000. Mr. Viger said after spending the $40,000 (for Memorial School serve line),= what would need to be ‘on hand’ for a catastrophic event. Mr. Steel stated the Department of= Education recommends between a three and six month operating expenses. He didn’t know if there was = a limit to what they could carry, but didn’t think they needed to carry $116,= 000. He noted that they would be develo= ping a replacement plan for review next year.&nbs= p;

Mr. Hall asked how the bu= dget stood with the current expenditures. Mr. Steel said he had not seen the numbers yet but had no reason to believe they would run a deficit this year.

The Board then addressed = the proposed amendments as follows:

To reduce contracted serv= ices 50% - $5000.

HAND VOTE:

To reduce cont= racted services by $5000.

VOTE:

The motion failed. $5000 to rem= ain in the budget.

-------------------------= ---------------------------------------------------------

To reduce new equipment to $39,999 leaving one dollar ($1) in the line item.

HAND VOTE:

To reduce the equipment line to one dollar ($1).

VOTE:

(8-2-0) The mot= ion carried. $39,999 to be remo= ved from budget.

-------------------------= --------------------------------------------------------

To reduce computer equipm= ent line to one dollar ($1).

HAND VOTE:

To reduce comp= uter equipment to one dollar ($1).=

VOTE:

The motion failed. $3500 to rem= ain in the budget.

-------------------------= -------------------------------------------------------

The new number for consid= eration was $760,754 representing a reduction of $39,999.

VOICE VOTE:

(Guimond/Farri= s) To approve the Food Service budget figure of $760,754.

VOTE:

(8-2-0) The mot= ion carried. Mr. Gleason and Mr. Ducharme voted no.

There was a general reduc= tion of $250,000 proposed for the overall budget. In reviewing the surplus of the current year’s budget, Mr. Farris believ= ed there was a surplus payback of approximately $215,000- $225,000. He said out of the current year fu= nd over $35,000 was used to demolish the house (across from the high school) and th= ere was also over $115,000 in salary shortages (miscalculated), which brought i= t to approximately $360,000. As mentioned there were many line items budgeted for maximum use based on hist= ory and possible usage; Mr. Farris said he would like to lower the bottom line = by $250,000. He appreciated the = School Board asking for faith and trust and stating they would not spend monies not budgeted for, but at the same time he saw ‘grey’ areas in the budget (i.e.- assistant principal, Title I money moved into the budget).

Mr. Gleason cautioned bec= ause typically when the tax calculations were done, they counted on the school to come up = with some surplus and would hate to have the amount go down to zero. He said typically the school was t= urning back in $600,000 a year and was surprised it went down to approximately $20= 0,000 this year. Mr. Farris said th= e budget, as passed, was able to absorb some additional expenditures and he was tryin= g to make it a little tighter.

Mr. Sherman felt Mr. Stee= l had done a good job delineating the budget and closing holes. He said the Board had make suffici= ent cuts and should see how it worked out.&nbs= p;

Mr. Ducharme said the Boa= rd had in depth conversations regarding what they would like to see changed; asking for an additional $250,000 would be a strangle hold.

Mr. Lavallee understood w= hat Mr. Farris was doing. He said he = would give the School Board a shot this year.&nb= sp;

ROLL CALL:

(Farris/Guimon= d) General reduction in the amount of $250,000.

VOTE:

(2-8-0) The mot= ion failed. $250,000 to remain = in the budget.

Final Pelham School District= Budget - $24,426,305, which represented a reduction of $477,410.

VOICE VOTE:

(Lavallee/Vige= r) To approve the 2011-2012 Pelham School District budget figure of $24,426,305.

VOTE:

(8-2-0) The mot= ion carried. Mr. Gleason and Mr. Ducharme voted no.

Mr. Farris questioned if = the School had an Enterprise agreement with Microsoft. Mr.= Steel answered no; they buy from the Select License. Mr. Farris noted that New York and New Jersey had just renegotiated for an Enterprise Agreement with M= icrosoft to be able to get technology and software at a highly reduced rate. He asked if the School District could possibly research entering into an agreement to reduce costs. Mr. Ducharme, w= ho was also familiar with that field, said he had sold those services to municipalities but found the discounts on the educational end higher than t= he Enterprise level clients. Mr. Farris questione= d if the School had an agreement to get software at a reduced rate. Mr. Ducharme said they unusually didn’t purchase through Microsoft it was through another vendor. Mr. Steel said they got a governme= nt rate.

ADJOURNMENT

MOTION:

To adjourn the meeting.

VOTE:

(10-0-0) The motion carried.

The meeting was adjourned at approximately 10:10pm.

= &nb= sp; = &nb= sp; = &nb= sp; = Respectfully submitted,

= &nb= sp; = &nb= sp; = &nb= sp; = Charity A. Landry Willis

= &nb= sp; = &nb= sp; = &nb= sp; = Recording Secretary

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: <= u> _______PRE-SCHOOL – SALARIES 112 = &nb= sp; = ______________

SCHOOL BOARD APPROVED: _____$418,004____= ______________ = &nb= sp;

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

____Mr. Guimond moved the number $403,004 – reducing $15,000 from the Nurse salary. Mr. Farris&= shy;____ seconded the motion. = &nb= sp; = &nb= sp; = &nb= sp; = _______________________=

___________________________________________________________________= __________________

BOARD MEMBER=	YES	NO	ABSTAIN<= /p>
Larry Hall		NO
Dan Guimond	YES
Dennis Viger		NO
John Lavallee		NO
Greg Farris		NO
Bob Sherman		NO
Angèle Diack		NO
Ken Dunne		NO
Andy Ducharme (School Boa= rd Rep)		NO
Ed Gleason (Selectmen Re= p)		NO

Motion: Guimond /= Farris = (1-9-0) The motion failed. =

BUDGET COMMIT= TEE APPROVED: _______see follo= wing voting sheet___ ___

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: <= u> ________________<= /u>PRE-SCHOOL____________________

SCHOOL BOARD APPROVED: ________$418,004________________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

_______________________________________None.___= ______________________________________

___________________________________________________________________= __________________

BOARD MEMBER=	YES	NO	ABSTAIN<= /p>
Larry Hall	YES
Dan Guimond	YES
Dennis Viger	YES
John Lavallee	YES
Greg Farris	YES
Bob Sherman	YES
Angèle Diack	YES
Ken Dunne	YES
Andy Ducharme (School Boa= rd Rep)	YES
Ed Gleason (Selectmen Re= p)	YES

Motion: _____= ___Sherman___/_____Viger______ (10-0-0) The motion carried.

BUDGET COMMIT= TEE APPROVED:______________$418,004_______

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: _= _________KINDERGARTEN_____________

SCHOOL BOARD APPROVED: _______$287,669____________________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

___________Mr. Guimond moved the number $283,649. Seconded by Mr. Farris. The reduction was in books, cabinet and bookcase        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;     _______________________= ______________________________________________________________

___________________________________________________________________= __________________

BOARD MEMBER=

YES

NO

ABSTAIN<= /p>

Larry Hall

NO

Dan Guimond

YES

Dennis Viger

NO

John Lavallee

NO

Greg Farris

NO

Bob Sherman

NO

Angèle Diack

NO

Ken Dunne

NO

Andy Ducharme (School Boa= rd Rep)

NO

Ed Gleason (Selectmen Re= p)

NO

Motion:         = Guimond /= Farris     = ;       (1-9-0) The motion failed. =

BUDGET COMMIT= TEE APPROVED: ____s= ee following voting sheet_________

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: _= ___KINDERGARTEN____________________

SCHOOL BOARD APPROVED: ___$287,669______= _________________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

_____________= _____________None.______________________________________________= ________

___________________________________________________________________= __________________

BOARD MEMBER=

YES

NO

ABSTAIN<= /p>

Larry Hall

YES

Dan Guimond

NO

Dennis Viger

YES

John Lavallee

YES

Greg Farris

YES

Bob Sherman

YES

Angèle Diack

YES

Ken Dunne

YES

Andy Ducharme (School Boa= rd Rep)

YES

Ed Gleason (Selectmen Re= p)

YES

Motion: _ Lavallee   /   Sherman            (9-1-0) The motion carried.

BUDGET COMMIT= TEE APPROVED:___$287,669___________________

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: _= ____PELHAM ELEMENTARY SCHOOL&sh= y;__________________= _________________

ITEM:     &s= hy;    _______Carpet________________________________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

        =             &nb= sp;          $3000 reduction in carpet__= ______________________________________________        =             &nb= sp;

___________________________________________________________________= __________________

BOARD MEMBER=

YES

NO

ABSTAIN

Larry Hall

NO

Dan Guimond

YES

Dennis Viger

NO

John Lavallee

YES

Greg Farris

YES

Bob Sherman

NO

Angèle Diack

YES

Ken Dunne

NO

Andy Ducharme (School Boa= rd Rep)

NO

Ed Gleason (Selectmen Re= p)

NO

Roll Call Vot= e: (4-6-0) Motion failed.   $3000 to remain in budget for carpet.

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: <= st1:place w:st=3D"on">_________PELHAM ELEMENTARY SCHOOL= ______________________________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

_____________= Remove $65,000 for Assistant Principal Salary&nbs= p; _______________________= ___________

___________________________________________________________________= __________________

BOARD MEMBER=

YES

NO

ABSTAIN

Larry Hall

NO

Dan Guimond

YES

Dennis Viger

ABSTAIN

John Lavallee

NO

Greg Farris

YES

Bob Sherman

NO

Angèle Diack

YES

Ken Dunne

YES

Andy Ducharme (School Boa= rd Rep)

NO

Ed Gleason (Selectmen Re= p)

NO

Roll Call Vot= e:   (4-5-1) Motion failed. $65,000= to remain in budget for Assistant Principal.

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: <= u>     ___________PELHAM ELEMENTARY SCHOOL__________________________

SCHOOL BOARD APPROVED: _______$4,390,289=         =             &nb= sp;     ___________________= ________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

Motion: Guimond, Second: Farris:_Reduction totaling $44,230 - representing reduction of $24,= 000 Substitutes; $230 professional publications;$15,000 contingency; $5000 repa= irs equipment contingency.   =

BOARD MEMBER=

YES

NO

ABSTAIN

Larry Hall

YES

Dan Guimond

YES

Dennis Viger

ABSTAIN

John Lavallee

YES

Greg Farris

YES

Bob Sherman

YES

Angèle Diack

YES

Ken Dunne

YES

Andy Ducharme (School Boa= rd Rep)

NO

Ed Gleason (Selectmen Re= p)

NO

Motion: <= u>      Guimo= nd /   Farris       =       (7-2-1) Motion carried.

BUDGET COMMIT= TEE APPROVED:_____* $4,346,059__________________

        &= nbsp;       (* this number was amended by voice vote to be $4,353,559 –= ;     <= /b>

        =            unanticipated repairs line was increased to $7500 – see meeting minutes)

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: <= st1:place w:st=3D"on">_____PELHAM ELEMENTARY SCHOOL=         &s= hy;&s= hy;__________________________

ITEM:   _____________ATHLE= TIC SUPPLIES___________________________________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

_____________= ________Reduction of $21,775____________________= ___________________________

___________________________________________________________________= __________________

BOARD MEMBER=

YES

NO

ABSTAIN

Larry Hall

YES

Dan Guimond

YES

Dennis Viger

NO

John Lavallee

NO

Greg Farris

YES

Bob Sherman

NO

Angèle Diack

NO

Ken Dunne

NO

Andy Ducharme (School Boa= rd Rep)

NO

Ed Gleason (Selectmen Re= p)

NO

VOTE:    (3-7-0) Motion failed.

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: _= ____SCHOOL DISTRICT BUDGET        =                    = &s= hy;&s= hy;__________________________

ITEM:   _____________MEMORIAL SCHOOL LIBRARY $200,000= _____________________________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

_____________= ________To remove $200,000 for modular library at Memorial School out of budget        .        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;

___________________________________________________________________= __________________

BOARD MEMBER=

YES

NO

ABSTAIN

Larry Hall

YES

Dan Guimond

YES

Dennis Viger

YES

John Lavallee

YES

Greg Farris

YES

Bob Sherman

YES

Angèle Diack

YES

Ken Dunne

NO

Andy Ducharme (School Boa= rd Rep)

NO

Ed Gleason (Selectmen Re= p)

NO

VOTE:    (7-3-0) Motion carried.

PELHAM BUDGET COMMITTEE

2011/2012 SCHO= OL DISTRICT BUDGET

DEPARTMENT: _= ____SCHOOL DISTRICT BUDGET        =                    = &s= hy;&s= hy;__________________________

ITEM:   _____________GENER= AL REDUCTION        =             &nb= sp;         _____________________________

-------------= ---------------------------------------------------------------------------= ----------------------------------------

BUDGET COMMIT= TEE AMENDMENT:

_____________= ________To remove $250,000 from the School District Budget        =             &nb= sp;            =            .        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;

___________________________________________________________________= __________________

BOARD MEMBER=

YES

NO

ABSTAIN

Larry Hall

NO

Dan Guimond

YES

Dennis Viger

NO

John Lavallee

NO

Greg Farris

YES

Bob Sherman

NO

Angèle Diack

NO

Ken Dunne

NO

Andy Ducharme (School Boa= rd Rep)

NO

Ed Gleason (Selectmen Re= p)

NO

MOTION: (Farris/Guimond)        =     VOTE:    (2-8-0) Motion failed.

BOARD MEMBER=	YES	NO	ABSTAIN
Larry Hall		NO
Dan Guimond	YES
Dennis Viger		NO
John Lavallee	YES
Greg Farris	YES
Bob Sherman		NO
Angèle Diack	YES
Ken Dunne		NO
Andy Ducharme (School Boa= rd Rep)		NO
Ed Gleason (Selectmen Re= p)		NO