BC20111107-school vote

APPROVED

TOWN OF PELHAM – SCHOOL DISTRICT

BUDGET COMM= ITTEE - MEETING MINUTES

Monday, November 7, 2011

APPROVED &#= 8211; January 12, 2012

CALL TO ORDER – 7:30pm

PRESENT:

Also Present:

Mr. Larry Hall, Mr. Dan= iel Guimond, Mr. John Lavallee, Mr. Dennis Viger, Mr. Gregory Farris, Mr. Rob= ert Sherman, Mr. Joe Puddister, Mr. David Cate, Mr. Ken Dunne, School Board Representative Megan Larson, Selectmen Representative Edmund Gleason

School Business Adminis= trator Adam Steel, Superintendent Dr. Henry LaBranche, Pelham Elementary School Principal Alicia LaFrance, Memorial School Principal Catherine Pinsonneau= lt, Pelham High School Principal Dr. Dorothy Mohr, School Board Chairman Rob Hardy, School Board members Andy Ducharme, Brian Carton, Deb Ryan (arrived after= the meeting commenced)

ABSENT:

None.

PLEDGE OF ALLEGIANCE

MINUTES REVIEW

October = 13, 2011 and October 17, 2011

MOTION:

(Guimond/Sherm= an)To approve the O= ctober 13, 2011 and October 17, 2011 meeting minutes as written.

VOICE VOTE:

(10-0-1) The motion carried. Mr. Far= ris abstained.

BUDGET REVIEW AGENDA - School District Fiscal Year 2012/2013

Mr. Hall opened the discu= ssion by thanking Mr. Guimond for drafting a spread sheet breaking down the entire budget. He noted that School = Board Chairman Rob Hardy had provided information regarding architectural plans t= hat had been submitted to the Pelham Building Committee from Frank & Paul Marinace. He then outlined the process the Board would follow when reviewing/voting on the proposed budgets.

Pre-School – Proposed $450,908. Mr. Guimond moved the number $433,= 060. Mr. Puddister seconded.

The suggested changes wer= e:

Salary – remove $15= ,663 for contingency positions in the ESY staff salaries.

Equipment – remove = (by School Board) $85

Speech Equipment – = remove $800 – double budgeted

Supplies Occupational The= rapy – remove (by School Board) $750

Supplies – cut $550= – adjusted to keep in line with what had been spent in the last three years.<= span style=3D'mso-spacerun:yes'>

Mr. Sherman asked that the contingency salary ($15,663) be added back in the event it was needed. Mr. Guimond didn’t accept the amendment.

MOTION:

(Guimond/Puddi= ster)To move $433,060 as the Pre-School budget number.

ROLL CALL VOTE:

(4-7-0) The mot= ion failed. Mr. Dunne, Ms. Lars= on, Mr. Gleason, Mr. Cate, Mr. Sherman,

Mr. Lavallee, Mr. Viger voted no.

Mr. Sherman made a motion= to move $448,723 (Mr. Guimond’s original number adding back in the contingency salary). Mr. Cate seconded. <= /p>

MOTION:

(Sherman/Cate)= To move $448,723 as the Pre-School budget number.

ROLL CALL VOTE:

(8-3-0) The mot= ion carried. Mr. Hall, Mr. Pudd= ister and Mr. Gleason voted no. <= span style=3D'mso-spacerun:yes'>

Elementary School and Kindergarten– Proposed $4,890,787.<= span style=3D'mso-spacerun:yes'> Mr. Guimond moved the number $4,687,775. Mr. Puddister seconded.

The suggested changes wer= e:

Salary – remove two= teacher positions $83,720 ($41,860each)

Tutoring – remove $= 900 placeholder never spent in the past

Substitutes (daily)–= ; remove $1,605 which allows for a 2.5% increase rather than a 5% increase

Substitutes – (long= term) – remove $1,069 which allows for a 2.5% increase rather than a 5% increase

Mentoring Care Facilitator – remove $1,000; to bring in line with High School and Memorial School who

don̵= 7;t have a facilitator

Supplies – remove b= and lockers $6,000 - to reflect economic times

Supplies Math – red= uce $2,000 to bring in line with actual expenditure

Supplies Science – = remove $815 to level fund

Books Music – reduc= e $200 to adjust for actual expenditures

Salary Special Education Aide Elementary School &= #8211; remove two contingency positions $30,166

($15,083= each)

Supplies – reduce $= 200 to reflect actual expenditure

Assemblies – reduce= $500 not used in past

Maintenance Contracts = 211; remove $11,445 – copiers/maintenance unknown costs

Software – reduce $= 210 to actual cost of My Learning Plan

Professional meetings = 211; reduce $1,650 shows reduction of 2x actual expenditure

Salary Custodian – = reduce $10,000 in overtime

Building repairs/equipment – remove $5,700 to adjust number to match new maintenance schedule; <= /p>

remove $= 5,750 to reflect three year average +5%.

Supplies – remove $= 1,832 to reflect the three year average

Electricity – reduc= e $5,276 to reflect three year average +5%

Heat – reduce $32,2= 72 to show actual usage

Salary – Mr. Farris= said over the last couple years there was the appearance of circumventing voters= to put positions in the budget. = He felt voters should have the opportunity to vote regarding the positions and therefore suggested removing both teachers from the budget.

Tutoring – The numb= er had never been spent and was kept as a placeholder.

Substitutes – The i= ncrease had been a 5% increase and was decreased to show a 2.5% increase.

Mentoring Care Facilitator – Mr. Puddister said the money would remain for the new teachers, but remove the mentoring care facilitator to be in line with the other schools.

Supplies – Mr. Guim= ond reduced the band lockers to reflect the economic times since the school didn’t have lockers at this time.&nb= sp; He said when economic times get better they can review spending fund= s at that time. Mr. Steel explaine= d that instruments were kept in the music room and not locked up. That room was now being used by th= e after school program.

Supplies Math – Mr. Puddister said the reduction was to reflect the actual expenditures.

Supplies Science – = Mr. Puddister reviewed past budgets and saw there was no new equipment being purchased; the account was level funded.

Books Music – Mr. P= uddister adjusted the budget for actual expenditures.

Salary Special Education Aide Elementary School &= #8211; The contingency positions were removed.&nb= sp; Mr. Sherman asked if the open position had been filled. Mr. Steel answered yes. Mr. Farris discussed the number of= aides at the three schools and suggested the aides be moved between the schools as necessary to fill any kind of needs that come along.

Supplies – Mr. Pudd= ister said the reduction reflected actual expenditure in that the AED supplies weren’t included in the previous actual expenditures.

Assemblies – Mr. Gu= imond said assemblies hadn’t been used in the last four years and recommend= ed removing the line. Mr. Sherman suggested leaving a dollar in the line.&nb= sp; Mr. Steel said there were assemblies; they must be being paid for ou= t of other accounts.

Maintenance Contracts = 211; A replacement schedule was previously provided. Mr. Steel discussed the copier con= tracts and service costs. The line s= howed the capital costs and associated repair/maintenance costs. Mr. Guimond asked if the cost for = new copiers included maintenance. Mr. Steel said in the past they had leased copiers; this year they are doing a = bid for the copy machines they wanted to purchase outright to save the finance costs. In that process they m= ight be able to wrap in the first year’s maintenance and supplies. They were currently budgeting for = an unknown.

Software – Mr. Dunne reduced the cost to reflect actual charge for the license.

Professional meetings = 211; Mr. Guimond reduced the line to 2x what had actually been spent. Mr. Steel stated that it was a contractual obligation; each administrator is entitled to one national conference per year. He noted= last year those conferences were not approved by the Superintendent at the time.=

Salary Custodian – = Mr. Puddister noted that the School Board had put $20,000 into each school for = over time; he reduced the amount to $10,000 in each budget. Mr. Hall asked what the number had= been running at across the schools and what custodian overtime was used for. Mr. Steel said in FY11 they spent between $42,000-$43,000 across the three schools. The line didn’t only reflect overtime, it included summer help for maintenance projects. Snow removal also falls within ove= r time and is not contracted out. Mr. Viger asked if custodial costs for renting the building out were included in this line. Mr. Steel said the= cost was included in the line, but the revenue received from renting the school = was used to offset that expense. = Mr. Viger asked what last year’s reimbursement was. Mr. Steel said he would find out. =

Building repairs – = Mr. Puddister said the adjustment was done to match the lines in the budget with the new maintenance schedule. Mr. Steel said the maintenance replacement schedule was developed within the la= st twelve months. The numbers we= re estimated to reflect what each item would cost including labor for installa= tion; at the time the items are budgeted, additional information will be obtained.

Building supplies –= Mr. Farris said he reduced $1,832 to show the average usage over three years.

Electricity – Mr. P= uddister reduced $5,276 to show the average of three years +5% to keep in line with = the other schools.

Heat – Mr. Puddister reduced $32,272. He took last year’s usage rounded to the nearest thousand, added an additional thousand and budgeted at $3.50 per gallon.= Mr. Steel said he preferred to remain cautious with heat because of = the volatility in the oil market. The budget was prepared by taking the actual usage from last year and use this year’s price then add 25% in the event the oil price greatly increased.

Mr. Steel provided the fo= llowing information. He said they understood that the enrollment projections for the new teachers were not available, but felt it was appropriate to have one of the positions in the budget and wait for reconsideration to have the updated projections. In terms of tutoring, it was corre= ct that they hadn’t spent from that line, however they were spending from that line this year because the need had arisen. The mentoring program was differen= t at the Elementary School than the other two buildings; without the facilitator there would be no mentoring program. Mr. Steel addressed the salaries for custodians. He said reducing to half was appro= priate given the past usage. He didn’t want to see the repairs to equipment line cut quite so far and asked the Board to consider a reduction to $7,000 versus the proposed reduc= tion to $4,250. Mr. Steel wa= s very concerned regarding the reduction in the heat budget knowing the lack of ability to affect the expense.

The motion on the table (Guimond/Puddister) was to reduce the budget to $4,687,775.

MOTION:

(Guimond/Puddi= ster)To reduce the proposed budget from $4,890,787 to $4,687,775.

ROLL CALL VOTE:

(3-8-0) The mot= ion failed. Mr. Viger, Mr. Lava= llee, Mr. Cate, Mr. Sherman, Mr. Dunne, Ms. Larson, Mr. Gleason, Mr. Hall voted= no.

The Board voted all in fa= vor to review the budget line by line.

MOTION:

(Guimond/Sherm= an)To review the budget line by line.

VOICE VOTE:

(11-0-0) The motion carried.

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Mr. Sherman made a motion= to remove one teaching position. Mr. Dunne seconded.

MOTION:

(Sherman/Dunne= ) To remove one teaching position ($41,860). <= /span>

VOICE VOTE:

(8-3-0) The mot= ion carried.

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MOTION:

To remove the placeholder for tutoring ($899).

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To reduce the = daily substitute line by $1,605.

HAND VOTE:

(8-3-0) The mot= ion carried.

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MOTION:

To reduce the = long term substitute line by $1,069.<= u>

HAND VOTE:

(8-3-0) The mot= ion carried.

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MOTION:

To remove ment= oring facilitator $1,000.

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To remove the = band lockers $6,000.

HAND VOTE:

(6-5-0) The mot= ion carried.

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MOTION:

To reduce supp= lies mathematics $2,000.

HAND VOTE:

(4-7-0) The mot= ion failed.

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MOTION:

To reduce supp= lies science $815.<= /b>

HAND VOTE:

(4-7-0) The mot= ion failed.

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MOTION:

To reduce book= s music $200.

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To remove two contingency positions (special education aides) $30,166.

HAND VOTE:

(4-7-0) The mot= ion failed.

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MOTION:

To remove one contingency position (special education aides) $15,083.

HAND VOTE:

(8-3-0) The mot= ion carried.

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MOTION:

To reduce supp= lies $483.

HAND VOTE:

(1-10-0) The m= otion failed.

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MOTION:

To remove $500= from assembly supply line.

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To remove $11,= 445 from copier/maintenance/contract budget.

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To adjust actu= al cost for My Learning Plan $210 reduction.

HAND VOTE:

(8-3-0) The mot= ion carried.

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MOTION:

To reduce prof= essional meetings by $1,650.

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce the custodian overtime by $10,000.

HAND VOTE:

(6-5-0) The mot= ion carried.

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MOTION:

To reduce buil= ding repairs by $5,700.=

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce equi= pment repairs by $5,750.

HAND VOTE:

(5-6-0) The mot= ion failed.

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MOTION:

To reduce equi= pment repairs line by $2,000 to now be $8,000.

HAND VOTE:

(9-2-0) The mot= ion carried.

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MOTION:

To reduce supp= lies by $1,832.

HAND VOTE:

(4-7-0) The mot= ion failed.

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MOTION:

To reduce the electricity budget by $5,276.=

HAND VOTE:

(1-10-0) The m= otion failed.

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MOTION:

To reduce the = heat budget by $32,272.=

HAND VOTE:

(1-10-0) The m= otion failed.

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MOTION:

To reduce the = heat budget by $30,000.=

HAND VOTE:

(4-7-0) The mot= ion failed.

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MOTION:

(Puddister/Gui= mond) To reduce equipment replacement by $1,000 to reflect actual cost of floor scrubber.

HAND VOTE:

(8-3-0) The mot= ion carried.

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The new bottom line numbe= r for the Kindergarten/Elementary School was $4,811,960.

MOTION:

To move $4,811= ,960 as the Kindergarten and Elementary School budget number.

HAND VOTE:

(7-4-0) The mot= ion carried. Mr. Farris, Mr. Puddister, Mr. Gleason, Ms. Larson voted no.

Memorial School – Proposed $3,252,186. Mr. Guimond moved the number 3,148= ,227. Mr. Puddister seconded.

The suggested changes wer= e:

Substitutes (daily)–= ; remove $675 which allows for a 2.5% increase rather than a 5% increase

Substitutes – (long= term) – remove $450 which allows for a 2.5% increase rather than a 5% incre= ase

Mentoring – reduce = one new position $500

Supplies Language Art = 211; reduction of $250 adjustment to actual expenditure

Books Music – reduc= tion $270 adjustment to actual expenditure

Salary Special Education = Aide – remove two contingency positions $31,326 ($15,663 each)

Salary Co-curricular R= 11; reduce $4,708 adjustment to actual expenditure

Washington DC stipend – School Board amended amount to increase $3,300

Supplies – reduce $= 1,215 adjustment to actual expenditure

Supplies Occupational The= rapy – reduce $300 adjustment to average actual expenditures

Audiovisual English ̵= 1; reduce $300 adjustment to actual expenditure

Maintenance Contracts = 211; remove $4,456 unknown expense - replace Savin, no repairs needed

Building Software –= reduce $45 for My Learning Plan to actual cost

Salaries Department Heads= – remove $1,500 non-contract position

Supplies School Publications – reduce $340

Salaries Custodians ̵= 1; reduction of $10,000 for overtime

Repairs – reduction= of $18,667 adjustment to new maintenance schedule (Mr. Puddister rescinded the amendment. Mr. Guimond second= ed)

Maintenance Contracts = 211; reduction of $9000 adjustment to actual expenditure; this number was modifi= ed to

be a $5,= 000 reduction

Gas – reduce $8,092= ; reduce for new modulars

Heat – reduce $13,3= 75 adjustment to actual usage

Equipment replacement = 211; reduction $1,700. (Mr. Puddister rescinded the amendment. Mr. Guimond seconded)

Salary Special Education = Aide – Mr. Sherman asked if the open position had been filled. Mr. Steel

answered= no.

&nb= sp;

Supplies Occupational The= rapy – Mr. Steel had no issue with the adjustment.

Salaries Department Heads= – Mr. Puddister said it was a new department head position (non-contractual) = that had not been funded in the past. Mr. Steel explained that the person doing the job had been doing so without pay= for a couple of years. None of th= e positions were contractual; none of the department head stipends were in the CBA.

Maintenance Contracts = 211; Mr. Steel said a lot of the facilities lines had been moved around; they were o= kay with a reduction to the line but not in the amount being suggested. Mr. Puddister asked if a reduction= of $5000 would be acceptable. Mr. Steel answered yes. Mr. Puddi= ster moved a reduction of $5000. M= r. Guimond seconded.

Gas – Mr. Puddister explained that the heat for the new modulars was included in the budget at = the middle school, but when reviewing the other schools, the cost for modulars = was already factored in. Mr. Stee= l took no issue with the reduction.

Heat – Mr. Farris s= aid adjustment made by reviewing actual expenditure; he questioned why the increases were not proportionate for the three schools. Mr. Steel didn’t know how the numbers were budgeted in the past, but they began the previous year retaini= ng usage data. He didn’t b= elieve that there would be a similar disproportionate growth moving forward, but h= ad no data to work from.

Mr. Steel discussed the a= mount of custodial overtime per building and commented that last year the Elementary School spent $15,017; Memorial School was $9,600; and the High School (including district because of budget structure) $17,952. Mr. Farris asked if the numbers reflected what was spent from the account, or actual overtime to the custodians. Mr. Steel said th= e memo dated October 2= 4, 2011 broke the numbers out into two categories, one being actual overtime from payroll and also substitute custodian and summer help was broken out.

The Board reviewed the bu= dget line by line as follows.

MOTION:

To reduce the = daily substitute line by $675.=

HAND VOTE:

(5-6-0) The mot= ion failed.

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MOTION:

To reduce the = long term substitute line by $450.=

HAND VOTE:

(4-7-0) The mot= ion failed.

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MOTION:

To reduce the mentoring position by $500.

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To reduce Lang= uage Arts supplies by $250.

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To make an adj= ustment to music books reducing $270.=

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To cut two (Sp= ecial Education) contingency positions $31,326 ($15,663 each).

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To cut one (Sp= ecial Education) contingency position ($15,663).

HAND VOTE:

(8-3-0) The mot= ion carried.

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MOTION:

To adjust the co-curricular salaries reducing $4,708.

HAND VOTE:

(4-7-0) The mot= ion failed.

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MOTION:

To add $3,300 = for Washington DC stipends. =

HAND VOTE:

(11-0-0) The motion carried.

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MOTION:

To reduce supp= lies by $1,215.

HAND VOTE:

(4-7-0) The mot= ion failed.

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MOTION:

To reduce occu= pational therapy supplies by $300.

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce audi= ovisual English by $300.

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce main= tenance contracts (copier machine) by $4,546.

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To reduce cost= of My Learning Plan $45 (in Building Software).

HAND VOTE:

(8-3-0) The mot= ion carried.

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MOTION:

To remove $1,5= 00 department head stipend.

HAND VOTE:

(5-6-0) The motion carried.

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MOTION:

To reduce $340= from supplies school publications.=

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce sala= ries custodian over time by $10,000.<= u>

HAND VOTE:

(6-5-0) The mot= ion carried.

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MOTION:

To reduce main= tenance contracts by $5,000.

HAND VOTE:

(10-1-0) The m= otion carried.

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MOTION:

To reduce gas = by $8,092 for new modulars. =

HAND VOTE:

(11-0-0) The motion carried.

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MOTION:

To reduce heat= by $13,375.

HAND VOTE:

(7-4-0) The mot= ion carried.

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Mr. Guimond said the new = bottom line number was 3,201,811.

MOTION:

To move $3,201= ,811 as the Memorial School budget number.

VOICE VOTE:

(9-2-0) The mot= ion carried. Mr. Gleason and Ms. Larson voted no.

High School – Proposed $4,874,232. Mr. Guimond moved $4,712,455. Mr. Puddister seconded.

Mr. Hall said he made a s= alary reduction of $22,583. He said= the Board had discussed the position in the salary budget. He believed the remaining $41,000 = would be the pay for a fourth year teacher with a Bachelor’s.

The suggested changes wer= e:

Substitutes (daily)–= ; remove $872 which allows for a 2.5% increase rather than a 5% increase

Substitutes – (long= term) – remove $581 which allows for a 2.5% increase rather than a 5% incre= ase

Mentoring – reduce = $1,500 total for three new teachers

Repairs to institutional equipment – reduction of $220 adjustment to actual costs

Books English – red= uce $1,000 adjustment to actual costs

Books Foreign Language &#= 8211; reduce $783 adjustment to actual costs

Books Music – reduc= e $252 adjustment to actual expenditure

Books Science – red= uce $2,785 request actuals at reconsideration

Books Social Studies R= 11; reduce $2,397 request for actuals at reconsideration

Books English - reduce $445 adjustment to actual expenditure

Science equipment –= reduce $708 request actual at reconsideration

Salaries Special Ed Aides= – remove contingency position $15,663

Tuition – reduce $8= ,000 adjustment to actual – Mr. Guimond said he would remove the reduction= .

Supplies Athletic –= reduce $5,000 adjust to actual

Insurance (internship) &#= 8211; remove $105 – never spent

Supplies (school to caree= r) – reduce $350 adjustment to actual

Supplies (guidance) ̵= 1; reduce $500 adjustment to actual

Books – reduce $200 adjustment to actual

Supplies Occupational The= rapy – reduction $150 adjustment to actual

Library periodicals ̵= 1; reduce $1,000 adjustment to actual

Repairs – reduce $1= ,514 replace Xerox, repair not needed (unknown expenditure)

Mileage and travel –= ; reduce $3,000 adjustment to actual

Software – reduce $= 95 to actual cost of My Learning Plan

Salaries Custodians ̵= 1; reduce $10,000 in overtime

Repairs – reduce $1= 1,000 adjustment to new maintenance schedule (this was reduced to a $5,000 cut)

Equipment replacement = 211; reduce $1,780 adjustment to new maintenance schedule (this was deleted)

Heat – reduction $2= 7,594 adjustment for actual usage

Maintenance contract R= 11; reduce $8,700 adjustment to actual

Books English - Mr. Puddi= ster said there were completely different books requested from last year, but th= e

same bud= get figure was shown in the budget. He reduced the line and requested that the actual

quantity= and price be brought in at reconsideration.&nb= sp; Mr. Steel explained that with all their textbook accounts the high school made requests that were higher than the budgeted and at the SAU level they made cuts to level fund the accounts.= The high school was told they would need to purchase their textbooks with funds available to them. Until the school gets a quote at the time of purchase, they won’t get the b= est price available.

Salaries Special Educatio= n Aides – Mr. Sherman asked if the open position had been filled. Dr. Mohr said it wasn’t, but= soon may be.

Insurance – Mr. Gui= mond said he was removing $105 because it was never spent. Mr. Steel said it was actually com= ing from another line and had no issue with removing the figure.

Mr. Hall said banner repl= acement had been discussed and asked if they currently were replacing them. Mr. Steel said it was an on-going project that would continue over the next couple years. The banners have a sticker that ra= tes their fire retardant capacity; it was the same as used in all schools throughout the northeast and country.

Mileage – Mr. Hall = asked if the amount was contractual. M= r. Steel answered yes. He noted = when the budget was frozen (in September) it was not an option available to the administrators.

There was a brief discuss= ion regarding unanticipated repairs. Mr. Guimond said he would like to cut $5,000 (instead of $11,000) fr= om the line which would make the line now $30,000 (rather than $35,000).

Heat – Mr. Puddiste= r said he took last year’s usage and budgeted at $3.50 per gallon. Mr. Farris wanted to know where th= e money would come from if it wasn’t in that line item. Mr. Steel said it would come from = other areas if the cost increases. =

Maintenance Contract R= 11; After the earlier discussion, Mr. Puddister said he would agree to only cut $5,000.

Mr. Farris asked if the B= oard would have closer numbers for heat and oil at reconsideration. Mr. Steel said he only had one yea= r of usage data to go from; he budgeted all three schools in the same manner by taking last year’s usage, applied today’s cost and added 25%.

The Board then addressed = the suggested changes and made the following motions.

MOTION:

To make a $22,= 583 payroll reduction.

HAND VOTE:

(9-2-0) The mot= ion carried.

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MOTION:

To reduce daily substitutes by $872.

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To reduce long= term substitutes by $581.

HAND VOTE:

(3-8-0) The mot= ion

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MOTION:

To reduce ment= oring by $1,500.

HAND VOTE:

(5-6-0) The mot= ion failed.

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MOTION:

To reduce instructional equipment repairs by $220.

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce books – foreign language by $783.

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce books – music by $252.

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce books – English by $445.=

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To remove one contingency (Special Education) position $15,663.

HAND VOTE:

(6-5-0) The mot= ion carried.

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MOTION:

To remove $5,0= 00 from supplies – athletic. =

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To reduce $105= from insurance.

HAND VOTE:

(3-8-0) The mot= ion failed.

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MOTION:

To reduce $350= from supplies (school to career).<= o:p>

HAND VOTE:

(2-9-0) The mot= ion failed.

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MOTION:

To reduce $500= from supplies (guidance).

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= ----------------------------------------------

MOTION:

To reduce book= s by $200.

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= ----------------------------------------------

MOTION:

To reduce supp= lies occupational therapy by $150.=

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= ---------------------------------------------

MOTION:

To reduce $1,0= 00 from library periodicals.

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= ---------------------------------------------

MOTION:

To reduce $1,5= 14 from repairs. <= /p>

HAND VOTE:

(5-6-0) The mot= ion failed.

-------------------------= --------------------------------------------

Mr. Steel said in looking= back at the history he saw there were cuts in the past; the expenditure was in the appropriate place for the expenditure.

MOTION:

To remove $3,0= 00 from mileage and travel (in the conference line).

HAND VOTE:

(1-10-0) The m= otion failed.

-------------------------= --------------------------------------------

MOTION:

To reduce $95 = from software for My Learning program.

HAND VOTE:

(7-4-0) The mot= ion carried.

-------------------------= -----------------------------------------

MOTION:

To reduce $10,= 000 from custodian over time.

HAND VOTE:

(6-5-0) The mot= ion carried.

-------------------------= -----------------------------------------

MOTION:

To reduce $5,0= 00 from repairs.

HAND VOTE:

(10-1-0) The m= otion carried.

-------------------------= -----------------------------------------

MOTION:

To reduce $27,= 594 from the heat line.

HAND VOTE:

(3-8-0) The mot= ion failed.

-------------------------= ----------------------------------------

MOTION:

To reduce the maintenance contract by $5,000.<= u>

HAND VOTE:

(9-2-0) The mot= ion carried.

-------------------------= ---------------------------------------

The new number is $4,814,= 391.

Mr. Farris said Mr. Steel indicated he would be amenable to a reduction in the fuel line based on $4.= 00 gallon and the calculations. = He made a motion to remove $8,000 from the $4,814,391. Mr. Dunne seconded.

MOTION:

To reduce $8,0= 00 from the new bottom line figure of $4,814,391.

VOICE VOTE:

(9-2-0) The mot= ion carried.

The new bottom line numbe= r for the high school is $4,814,391.

MOTION:

To move $4,806= ,391 as the high school budget number.

HAND VOTE:

(9-2-0) The mot= ion carried. Mr. Gleason and Ms. Larson voted= no.

District – Proposed $12,562,804. Mr. Guimond moved the number $10,3= 92,217. Mr. Puddister seconded.

The proposed changes were= :

Contracted consultants &#= 8211; remove $8,000 to level fund

Contracted direct services – remove $32,000 to level fund

Tuition private schools &= #8211; reduce $20,000 adjust to actual spent in FY11

Student Services – = reduce $10,000 adjust to actual

Books – remove $1,2= 00 double budgeted in schools; Mr. Puddister withdrew this.

Technology equipment R= 11; remove $4,000 double budgeted in schools. Mr. Puddister withdrew this.

Equipment district wide &= #8211; increase $4,500 to actual. Mr. Guimond withdrew this.

Books – reduce $150= ESOL adjust to actual

Software – reduce $= 249 adjust to actual leaving $1 placeholder

Extended school year R= 11; reduce $3,000 adjust to actual

District Athletic Director – remove $10,125 – voters voted no; Mr. Guimond removed his reduction

Mileage – reduce $2= 49 to actual leaving $1 placeholder

Periodicals – reduc= e $249 to actual leaving $1 placeholder

Contracted services speech – reduce $47,000 new employee should have reduced the line

Speech language replaceme= nt equipment – reduce $1,000 double budgeted

Supplies O.T. – red= uce $499 to actual leaving $1 placeholder

Equipment O.T. – re= duce $599 to actual leaving $1 placeholder

Course credit – red= uce $14,000 to actual; Mr. Guimond removed the reduction.

Teacher workshops –= reduce $8,500 to actual; Mr. Guimond removed the reduction.

Software district library= – reduce $8,000 offset excess funds workshop; new program remove add’l = $16,000

Maintenance contracts = 211; remove $25,000 for fiber optic

District software –= reduce $14,625 wait one year Office 2010; Mr. Guimond removed the reduction.

Equipment – remove = $125,000 no technology plan

Advertising – reduc= e $3,000 to actual

Counsel fees – redu= ce $7,000 to level fund; Mr. Guimond removed the reduction.

SAU#28 share – Scho= ol Board amended to add $52,164

Maintenance Salaries R= 11; reduce $10,000 from overtime

Non-union salary pool = 211; remove $57,200 - 100% Med pd / 3% too high / warrant article

Health Insurance – School Board amended to reduce $345,126

Dental Insurance – School Board amended to reduce $53,480

FICA – reduce $50,500 - adjust to 7.65% Adjusted Salaries; Mr. Guimond amended the figure to reduce

$45= ,000

Unemployment compensation – School Board amended to add $17,000

Architect & Engineering fees – remove $50,000 reduce architect; additional $25,000 reduction

Building acquisition & construction – reduce $520,000 remove portables rent another year

Building Improvements – remove $750,000 f= or HS sprinkler/HVAC – warrant article recommended

District money – reduce $15,000 to actual=

Food Service – reduce $8,500 back up placeholder; Mr. Farris suggested reducing the amount to $5,000.

Capital Reserve – reduce to $5,000

The Board discussed the proposed changes.

Books – Mr. Puddister suggested reducing = $1,200 because it appeared books were being double budgeted.

Mr.= Steel said the district budget covered unanticipated expenses that the building budgets didn’t

acc= ount for. The line would also cover items for students that the district had to send out of district.

District Athletic Director – Mr. Guimond suggested removing the item because the voters voted no last

yea= r. Mr. Steel said previous to the most recent CBA there were two athletic director stipends, one

in = the High School budget and one in the Memorial School budget; thos= e equaled the $10,125

bei= ng requested. With the CBA passi= ng this past March, the district athletic director stipend was

com= bined. Mr. Steel said it was not a new st= ipend, or a new position, it was just renamed in the

CBA= as a District Athletic Director stipend. It was put into its own account at the district level,

whe= n the voters voted in favor of the CBA, because it covered two schools. Mr. Guimo= nd removed

his reduction.

Mr. Puddister asked if having a School Psycholo= gist created a reduction anywhere else in the budget. Mr. Steel couldn’t provide an answer, but would have information by reconsideration.

Contracted Speech Services – Mr. Hall sai= d it seemed that by hiring a full time person the district would

hav= e more coverage and become more familiar with the students. He said the position was for 1.4 <= o:p>

per= sons; he took the .4 person and used the contracted services rate to reduce the line.

Speech language replacement equipment – M= r. Puddister noted the areas that appeared to have double

bud= gets. Mr. Steel had no objection to the reduction of $1,000.

Course credit – Mr. Steel stated that the= CBA said the School Board ‘shall’ budget a very specific dollar

amo= unt. He said it was beyond their control whether the teachers and union make use of those

fun= ds. Mr. Farris asked if it was possible= to add language into the contract indicating the School

Boa= rd would have the discretion to lower the amount in the event the money wasn&#= 8217;t used in one

fis= cal year.

Teacher workshops –= Mr. Puddister would like to take use the surplus $8,000 and apply it toward sum= mer

programm= ing to offset the cost. Mr. Steel sa= id the teacher workshops in this budget line were for

teachers= to go outside of district for workshops; this was different from teacher workshop days scheduled within the district. He agreed with the concept of applying funds not used in contracted amounts. However, on a practi= cal level, the district finds out June 25^th what had not been expend= ed for the fiscal year; that amount has to be given back June 30^th = and start the budget over July 1^st.= He said anything they wanted to do over the summer they would antici= pate not spending during the entire year, which would violate the CBA. He said they felt strongly based on their experience in the other SAU district, the value it had brought to the district and was a strong important initiative. He said if they felt it was budget= ed too high, to consider leaving something in it.= There was a brief discussion regarding the work the teachers perform= ed during the school year and during the summer institutes.

Maintenance contract R= 11; Mr. Guimond didn’t feel the school needed to move to fiber optic ($25,000) given

the pres= ent economic times. Mr. Steel not= ed that the item was budgeted last year with support

from the Board. The reason they didn&#= 8217;t do it during the present fiscal year is because they cut it in response to = the unfunded New Hampshire Retirement liability. They put it off intentionally in lieu of other items since it didn’t have a direct effect on student achievement.

Equipment – Mr. Hal= l said given that the district had a technology coordinator, integration specialist and = a

technici= an, they should also have a technology plan. He suggested the reduction of $125,000

because = there was no plan and would like to see it by reconsideration. Mr. Steel understood the

sentimen= ts, but reminded the Board that a few years ago there was a plan that included a fifteen

year rep= lacement cycle for every piece of technology in the district. The budget line being

discusse= d follows the plan. He said they were i= n the process of developing a new technology plan

moving forward. The only thing in the technology budget that was new/different was the unified

wireless= system that connected the three schools. He said it was important for them to keep up

with the technology plan and would strongly object to the removal of the line. Mr. Sherman felt a

dollar f= igure should be left in the line. M= r. Hall said leaving $1 was fine.

Advertising – Schoo= l Board Chair Rob Hardy stated that the School Board had formed a communications

committe= e. The increase in the line was attri= butable to an estimate for a communications plan

enabling= them to get information to the voters on a more active basis during the year.

Non-union salary pool = 211; Mr. Farris noted 100% of the medical was paid.= He said in the past the item would

go in fr= ont of the voters. He felt more and = more things were being placed into the budget giving

the vote= rs less things to vote on. He said a salary/pay increase should be the voter’s decision.

Both Mr.= Guimond and Mr. Puddister agreed.

FICA – Mr. Steel sa= id the figure was calculated based on all the salaries in the budget. Once the

adjustme= nts were made and recalculations were made he would provide updated totals at

reconsid= eration. He was in agreement with the percentage.

Architect & engineeri= ng fees – Mr. Hall said he reduced the amount to $50,000 based on the current=

economic times. Mr. Guimond reduced the amount further ($25,000) based on the amount that

had been= spent in the last 5-6 years. He bel= ieved the information already supported what the

School B= oard was trying to do; they had enough information to review. Mr. Dunne asked how

many pla= ns the School Board was planning to do with the requested $100,000. Mr. Hardy said

dependin= g on which direction the School Board went, he would like to think they had enou= gh

informat= ion. He said but even having informatio= n, to be able to get accurate engineering and

architec= tural plans may cost additional money.

Building acquisition & construction – Mr. Hall said he would like the school to put a dollar figure in the

budget a= nd present proposed plans for the preschool and kindergarten to the Board. He

understo= od the request was for the worst case scenario, but was unsure if that figure shou= ld remain

in the b= udget. A $1 should remain in the budget.<= span style=3D'mso-spacerun:yes'> Mr. Puddister noted that $80,000 s= hould remain

in the l= ine for the Memorial School modular lease payment. Mr. Steel said if the line include= d the

$80,000 = for the Memorial Library lease payment and the one-year extension of the lease for = the

kinderga= rten modular the number should be reduced by $439,336 bringing it to a total of =

$202,664= . Mr. Hall asked if the School Board= had made a decision what to do with preschool.=

Mr. Steel answered no.

Building Improvements – Mr. Guimond said = last year the two items were submitted by petition and the

Sch= ool Board at that time decided not to support them; and the tax payers decided = not to support

the= m. He recommended that the items be m= oved into a warrant article giving the taxpayers a

cha= nce to vote versus having the items put into the budget. Mr. Hardy said last year the items= were

bro= ught forward in a petition warrant article at a time they were locked down on th= eir budget. The

num= bers in the petition warrant articles proved to not be accurate. Since that time a fire protection =

eng= ineer has been hired who gave the School Board the information they needed and a report

ind= icating it was possible. Mr. Guimond = still felt the taxpayers should have a say whether they

wan= ted to do the projects. Mr. Hardy sa= id he had a different job; he had to provide an adequate

edu= cation and keep the accreditation level to a certain degree.

Mr. Puddister believed it was a big issue with the School Board not recommending the items last

yea= r and the voters not supporting it. He felt it was a bit deceiving to have the items in the budget

the following year.

Mr.= Cate asked if the sprinkler system was a safety issue, or one of water reliabili= ty at the source.

Mr.= Steel said the largest part of the expense of a sprinkler system would be in obtaining a water

sou= rce either by extending Pennichuck Water down Marsh Road, or in obtaining a fire = pump and a

cis= tern to hold water. In terms of a = safety issue, he said Pelham High is a safe school that has been

app= roved by the State Fire Marshall and the Fire Chief. There were some issues with the ex= terior

win= dows if a sprinkler system is not installed.&nb= sp; If they were to renovate the school for a different

pur= pose, it would require a sprinkler system at that time to bring the building up t= o a current level

of code.

Mr. Lavallee questioned why the figures were in the district budget versus the school budget. Mr.

Ste= el said any major renovation for a school is supposed to come out of a different fu= nd based on

the= state’s accounting regulations. Mr. Lavallee was in favor of the proposal, but felt it had to be

in a warrant article. <= /span>

Mr. Sherman said he would like to see the vote divided between the two issues.<= span style=3D'mso-spacerun:yes'> Mr. Hardy wanted

it = clear that the School Board didn’t support the items last year because they didn’t have the data or

the numbers and were supporting it this year because they had paid for a study = and received

arc= hitectural clarification. The items are directly addressed by the accreditation counsel and

wai= ting to find out what the Budget Committee decides.

Mr. Farris felt the items should be in a warrant article. He felt before a new HVAC system w= as

pla= ced on the roof that the School Board would want to repair/replace the roof. Mr. Steel said the

exi= sting units already had cuts in the roof and were told that a new system could re= use those cuts.

Mr.= Viger recalled when the building was constructed there were two systems installed; one that

ran= the perimeter of the downstairs and additional units on the rooftop. He asked if those units

were still operating now. Mr. Farr= is believed they were replaced approximately 10-12 years ago.

Mr.= Steel noted it was an oil driven system. Mr. Viger also believed that the items should be in

sep= arate warrant articles. =

Mr.= Hall stated that the numbers were still estimates. He referred to the School Board mi= nutes

fro= m last year and commented that the members were passionate about the items. Members had

com= ments such as, not voting in favor of the article because it wasn’t part of a la= rger plan, not

agr= eeing to put the HVAC in without knowing what the plan would be, would not do anything

wit= hout fully renovating the existing high school.= Mr. Hall understood bringing the items forward

but wanted the School Board to know that the comments (at the School Board meet= ing ) were the

typ= es of things that lead the Board to ‘get stuck’ once in awhile. He felt the items should be in a <= o:p>

war= rant article with good numbers and come back at reconsideration.

The Board reviewed the budget line by line as follows:

MOTION:

To reduce $8,0= 00 from contracted services.

HAND VOTE:

(2-9-0) The mot= ion failed.

-----------------------------------------------= --------------------

MOTION:

To reduce $32,= 000 from contracted direct services. <= o:p>

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= -----------------------------------------

MOTION:

To reduce $20,= 000 from tuition private schools.=

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= -----------------------------------------

MOTION:

To reduce $10,= 000 from student services. =

HAND VOTE:

(8-3-0) The mot= ion carried.

-------------------------= -----------------------------------------

MOTION:

To reduce $150= from books-ESOL.

HAND VOTE:

(3-8-0) The mot= ion failed.

-------------------------= -----------------------------------------

MOTION:

To reduce $249= from software. =

HAND VOTE:

(6-5-0) The mot= ion carried.

-------------------------= -----------------------------------------

MOTION:

To reduce $3,0= 00 from extended school year.

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= -----------------------------------------

MOTION:

To reduce $249= from mileage. <= /p>

HAND VOTE:

(6-5-0) The mot= ion carried.

-------------------------= -------------------------------------

MOTION:

To reduce $249= from periodicals. <= /b>

HAND VOTE:

(5-6-0) The mot= ion failed.

-------------------------= -------------------------------------

MOTION:

To reduce $47,= 000 from contracted speech services.

HAND VOTE:

(6-5-0) The mot= ion carried.

-------------------------= ------------------------------------

MOTION:

To reduce $1,0= 00 from speech/language replacement equipment.

HAND VOTE:

(11-0-0) The motion carried.

-------------------------= ------------------------------------

MOTION:

To reduce $499= from supplies O.T.

HAND VOTE:

(6-5-0) The mot= ion carried.

-------------------------= ------------------------------------

MOTION:

To reduce $599= from equipment O.T.=

HAND VOTE:

(5-6-0) The mot= ion failed.

-------------------------= -------------------------------------

MOTION:

To reduce $24,= 000 from software – district library.

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= -------------------------------------

Mr. Dunne made a motion t= o reduce the line by $240 based on the figure provided by Amanda Lacaroz.

MOTION:

(Dunne/Sherman= ) To reduce $240 from software – district library.

HAND VOTE:

(8-3-0) The mot= ion

The new number is $23,760.

-------------------------= --------------------------------------

MOTION:

To reduce $25,= 000 from maintenance contracts.

HAND VOTE:

(1-10-0) The m= otion failed.

-------------------------= -------------------------------------

MOTION:

To remove $124= ,999 from equipment.

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= ------------------------------------

MOTION:

(Guimond/Puddi= ster) To remove $44,050 from equipment. <= u>

HAND VOTE:

(3-8-0) The mot= ion failed.

-------------------------= ------------------------------------

MOTION:

To reduce $3,0= 00 from advertising. <= /b>

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= --------------------------------------

MOTION:

To reduce $10,= 000 from salaries maintenance for overtime.

HAND VOTE:

(7-4-0) The mot= ion carried.

-------------------------= ---------------------------------------

MOTION:

To remove $57,= 200 from non-union salary pool. (*see additional motion)=

HAND VOTE:

(5-6-0) The mot= ion failed.

-------------------------= ---------------------------------------

(* see initial motion abo= ve)

MOTION:

(Puddister/Gui= mond) Amendment to non-union salary pool to limit the increase to 1.5% reducing= the line to $28,600. <= /u>

HAND VOTE:

(7-4-0) The mot= ion carried.

-------------------------= ------------------------------------

MOTION:

To reduce $45,= 000 from FICA.

HAND VOTE:

(9-2-0) The mot= ion carried.

-------------------------= ------------------------------------

MOTION:

To reduce $75,= 000 from architectural & engineering fees.

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= ------------------------------------

MOTION:

(Farris/Guimon= d) To reduce $50,000 from architectural & engineering fees.

HAND VOTE:

(4-7-0) The mot= ion failed.

-------------------------= -------------------------------------

MOTION:

(Lavallee/Vige= r) To reduce $25,000 from architectural & engineering fees.

HAND VOTE:

(6-5-0) The mot= ion carried.

-------------------------= ------------------------------------

MOTION:

To reduce $439= ,336 from building acquisition and construction.

HAND VOTE:

(9-2-0) The mot= ion carried.

-------------------------= -------------------------------------

MOTION:

(Sherman/Larso= n) To split the items contained in building improvements into two:

1) high school sprinkler; 2) high school HVAC.<= u>

HAND VOTE:

(4-7-0) The mot= ion failed.

-------------------------= -------------------------------------

MOTION:

To reduce the = building and improvement line by $750,000.

HAND VOTE:

(6-5-0) The mot= ion carried.

Mr. Lavallee asked that the School Board consider presenting the items in a warrant article. Mr. Guimond suggested they have two warrant articles.

-------------------------= --------------------------------------

MOTION:

To reduce $15,= 000 from district money.

HAND VOTE:

(2-9-0) The mot= ion failed.

-------------------------= -------------------------------------

MOTION:

To reduce $5,0= 00 from food service (placeholder). <= o:p>

HAND VOTE:

(9-2-0) The mot= ion carried.

-------------------------= -------------------------------------

The new District number is $10,871,189.

MOTION:

To move $10,87= 1,189 as the District budget number. <= o:p>

VOICE VOTE:

(9-2-0) The mot= ion carried. Mr. Gleason and Ms. Larson voted= no.

Federal Funds – Proposed $616,566.

MOTION:

To move $616,5= 66 as the Federal Funds number.

HAND VOTE:

(11-0-0) The motion carried.

Food Service – Proposed $922,933. Mr. Guimond moved $866,922. Mr. Puddister seconded. It was noted that a replacement sc= hedule would be provided by reconsideration.

The proposed changes were= :

Contracted services ̵= 1; reduce $9,999 until replacement schedule received.

Dues & fees – r= educe $150

Mileage – reduce $5= 0

MOTION:

To reduce $9,9= 99 from contracted services.

HAND VOTE:

(8-3-0) The mot= ion carried.

-------------------------= --------------------------------------------

MOTION:

To reduce $150= from dues & fees. <= /u>

HAND VOTE:

(4-7-0) The mot= ion failed.

-------------------------= -------------------------------------------

MOTION:

To reduce $50 = from mileage. <= /p>

HAND VOTE:

(4-7-0) The mot= ion failed.

The new Food Service numb= er is $867,122.

MOTION:

To move $867,1= 22 as the Food Service number.

VOICE VOTE:=

(9-2-0) The mot= ion carried. Mr. Gleason and Ms. Larson voted no.

The new School District bottom line number is $25,623,762.

MOTION:

To move $25,62= 3,762 as the new School District budget number.=

VOICE VOTE:

(9-2-0) The mot= ion carried. Mr. Gleason and Ms. Larson voted no.

The total reduction was $1,946,654.

Mr. Farris asked when the= Board would see the default budget number. Mr. Steel said he would be preparing the number within the next week.

ADJOURNMENT

MOTION:

(Viger/Lavalle= e)To adjourn the meeting.

VOTE:

(11-0-0) The motion carried.

The meeting was adjourned at approximately 10:45 pm.

= &nb= sp; = &nb= sp; = &nb= sp; = Respectfully submitted,

= &nb= sp; = &nb= sp; = &nb= sp; = Charity A. Landry Willis

= &nb= sp; = &nb= sp; = &nb= sp; = Recording Secretary