APPROVED

 

TOWN OF PELHAM

PLANNING BOARD WORK SESSION

April 16, 2001   

 

The Chairman, Victor Danevich called the meeting to order at 7:30 pm.

 

The Secretary, Bill Scanzani, called the roll:

 

PRESENT:

Victor Danevich, Paddy Culbert, Bill Scanzani, Jeff Gowan, Peter McNamara, Henry DeLuca, Alternate Gael Ouellette,  Selectmen’s Representative Hal Lynde (arrived at approximately 7:55pm), Interim Planning Director Clay Mitchell

 

ABSENT:

Alternate Richard Foote

 

Mr. Danevich informed that there would be a special Planning Board meeting to be held Thursday, May 24, 2001 between 9:00am - 10:00am for the second grade classes.

 

Mr. Danevich read through a preliminary list of questions the second graders had for the Planning Board.  He then informed that the answer to the their extra credit question was: a cupola which is a pointy structure on the front of a unit which makes a structure look more like a New England structure.

 

BOND RELEASE 

 

Review/release of Corey Drive bond

 

Mr. Danevich stepped down, due to a conflict of interest.  Mr. Culbert will be the acting Chairman for this discussion. 

 

Mr. Culbert said that Corey Drive/Jones Estates had an outstanding bond for several years, however the work has still not been completed.

 

PUBLIC INPUT

 

Mr. Victor Danevich, Corey Drive explained that his son had gotten stuck in an unfinished culvert.  He said there was drainage, which went down into the culvert.  He said there was supposed to be riprap, but it never happened and the area sank below grade.  He informed that the following items still needed to be finished: 1) final hot top coat, 2) water leakage is percolating underneath the road and into the cul-de-sac, 3) unfinished culvert, and 4) boundary markers haven’t been set.  Mr. Danevich said the bond had been issued in 1996 in an amount exceeding $20,000.  He asked if proceedings could be taken to fix the issues, especially the safety concerns. 

 

Mr. Don Paquin, 6 Alexandra Drive informed that he had spoken publicly about the unfinished issues.  He said the entire length of the road had not been completed and it was an eye sore for the residents.  He said the previous Planning Director had assured him the road would be completed.  He wanted to know if the money in the bond, if released, would be enough to complete the project. 

 

Mr. Scanzani said the past procedure was that everything was to be complete before a bond was released.

 

Ms. Chris Paquin, 6 Alexandra Drive said they had been informed that there was a long strip of lawn, which had also not been completed. 

 

Mr. Scanzani asked the total length of the road and if it was both Alexandra and Corey Drives.  Mr. Danevich said the total length was approximately 1208’.  He said that Alexandra was up to date, but Corey Drive (approximately 400’) was unfinished. 

 

Mr. Scanzani asked what the cost would be for a finish coat.  Mr. Don Foss, Town Highway Agent said new bids would be received next week and he would like to wait until then to give a dollar amount.  Mr. Scanzani asked if the bond amount would be enough to complete the road.  Mr. Danevich asked if the riprap would also be taken care of.  Mr. Culbert said the Board usually addressed safety issues immediately. 

 

Ms. Paquin asked if her yard would be finished (loomed and seeded).  Mr. Paquin clarified the question to ask if the right-of-way would be completed.  Mr. Culbert said that the bond money would not be used to complete the private yard.  Ms. Paquin said the previous Planning Director had told them (during Town Meeting) that it would be completed. 

 

Mr. Mitchell informed that the letter of credit bond had expired, as of July 11, 1997 and there was no money.  Ms. Paquin wanted to know why they had not been informed previously, since the issue had been brought forth during the 1999 Town Meeting.  Mr. Foss said it had been approved by Town Meeting, therefor it would be technically a Town road to maintain.  He said he would meet with the residents and fix the culvert. 

 

Mr. Scanzani wanted to know if the Planning Board had the right to get the work done since the subdivision was not done per the plan.  Mr. Mitchell said he has already drafted a letter and proceeded to read it aloud.  The letter asked that the developer provide a new letter of credit or schedule for completion within 30-days from the date of the letter. 

 

Mr. DeLuca asked if there were any lots left.  Mr. Paquin answered no. 

 

Ms. Ouellette asked what the cost amount number would be.  Mr. Mitchell said it would be the amount at the last level, which was $20,000.

 

Mr. Danevich asked if there was any leverage, which could be used if the developer currently had projects before the Board.  Mr. Mitchell said he would defer that question to Legal Counsel. 

 

Mr. Culbert said the culvert issue would be handled immediately since it was a safety issue.  Mr. Gowan felt that because the Town accepted the road, it would be the Highway Agent responsibility.  Mr. McNamara asked if the Board should make a recommendation to the Highway Agent.  Mr. Foss said there was no need to, and he would work with the Planning Director to correct the culvert.

 

Mr. Lynde arrived. 

 

Mr. Scanzani asked if there were any other bonds for roads that may expire before the completion of projects.  Mr. Mitchell said he established a procedure and is following up with bond banks.  He said that a ‘tickler’ system would need to be created. 

 

Mr. Danevich confirmed that the developer had 30-days to respond.  Mr. Culbert said Town Counsel would be contacted and asked what steps to take if no response was received within 30-days.

 

Mr. Lynde asked why letters of credit were accepted.  Mr. Mitchell said that either bonds or letters of credit had to be accepted they could not only accept cash.  Mr. Mitchell said he would be speaking with the Town Counsel about rewriting the model language of the bonds and letters of credit and the process of expirations. 

 

Mr. Paquin confirmed that a letter would be sent to the developer in which he would have 30-days to respond and in the meantime the hazard issue would be addressed.  He asked if the Board would address Town Counsel's advice.  Mr. Mitchell said it depended on the nature of the advice.  Mr. Gowan said the work would get done, it was a matter of the Town getting the money back.  Mr. Paquin asked what the time frame would be for completion.  Mr. Culbert felt it would be done before fall was over. 

 

Mr. Culbert turned the meeting back to Mr. Danevich.  Mr. Danevich returned. 

 

The Board briefly discussed the limitations of the RSA’s regarding what is accepted for bonds.  Mr. Danevich said that the bond procedure could be discussed at the next Work Session. 

 

Mr. Lynde asked how roads were accepted if there were outstanding issues.  There was a brief discussion regarding certain problem areas in Town and what CLD’s role is with inspecting the areas.  Mr. Lynde asked if Mr. Foss was involved in the process.  His questioned segued into the next agenda item, which was:

 

COMMITTEE REPORTS

 

Road Agent, Mr. Don Foss

 

Mr. Lynde asked if he was part of the review process of roads and if he was comfortable when roads were accepted, and if not, what process should be in place to stop construction.  Mr. Foss said it was up to the Planning Board but he would be more than happy to review. 

 

Mr. Scanzani asked if there should be a standard for marking such things as culverts and cement abutments.  Mr. Foss said if the department had the manpower and time they all would be marked.  He said if it were required by the subdivision regulations, it would be fine.  Mr. Scanzani asked what instances he would prefer markings.  Mr. Foss said abutments should be marked (for such things as plows). 

 

Mr. Danevich asked if there were standards published for markers.  Mr. Foss didn’t believe so.  Mr. Danevich discussed certain problems in Town from the lack of markings and what could be done by the Board to make the Highway Department’s job easier.  He also discussed the fire hydrants in Town and the problem with them not being dug out.  Mr. Foss said there was a deal with Pennichuck in certain areas and they should be maintained and dug out by Pennichuck.  He said that the Highway Department plowed the holding tanks in the new subdivisions.  Ms. Ouellette asked if the Board should require markings.  Mr. Danevich felt it should be included in the regulation revisions.  Mr. Danevich believed that the examples discussed were good reasons to implement the GIS system. 

 

Mr. Gowan suggested that Mr. Foss supply the Board (or Mr. Mitchell) with a list of markings he preferred. 

 

Mr. Danevich discussed signage and the lack thereof in certain areas in Town.  Mr. Foss said the subdivision regulations required that three signs be installed before building permits were issues and it had not been done.  Mr. Danevich asked that Mr. Mitchell review the process with the Building Inspector.  Mr. Danevich asked what the procedure was for replacing signs if stolen.  Mr. Foss said the Selectmen or Highway Department should be contacted. 

 

There was a brief discussion about water drainage throughout the Town and the problems in certain areas.  The Board then discussed the beaver damns in the Town and how they were contributing to water retention. 

 

Mr. Danevich discussed the process of accepting roads.  He discussed road extensions and asked how they were handled with such things a plowing.  Mr. Foss said that developers paid the Town for plowing.  Mr. Lynde asked what the incentive was for the developer.  Mr. Foss said if the developer didn’t pay, the developer would have to plow it.  The Board discussed the need for signs, which mark the areas not maintained by the Town. 

 

Mr. Danevich asked what preference Mr. Foss had for cul-de-sacs.  Mr. Foss said he did not prefer doughnut shaped cul-de-sacs.  His preference was that cul-de-sacs be fully paved so that snow could be pushed off to the side and there were no radiuses to maneuver.  Mr. Danevich said that Mr. Culbert was the Chair of the Cul-de-sac Committee and suggested that Mr. Foss provide suggestions.  There was a brief discussion about cul-de-sacs in Town, to which Mr. Foss said that Shannon Circle was a good example of a cul-de-sac because it was shaped like a ‘J’ and easy to plow. 

 

Mr. Scanzani asked that Mr. Foss review about long-term costs regarding road paving and bridges when he was gathering information for CIP. 

 

Mr. Foss discussed bridges and felt if wetlands were going to be disturbed, culverts should be added rather than large bridges.  Mr. Culbert confirmed that Mr. Foss preferred culverts versus bridges.  Mr. Foss answered yes.  He then asked the Board to eliminate or limit catch basins when possible.  Mr. Culbert added that CLD would review.  Mr. Scanzani and Mr. Foss discussed certain areas in Town and the type and flow of drainage.   Mr. Lynde felt that water run off onto Town roads should be reviewed.  Mr. Danevich said that the Board relied heavily upon CLD’s review and recommendations.  Mr. Scanzani pointed out the need for the storm water mapping to help determine where water would flow for upcoming subdivisions.  Mr. Mitchell said that residents should also take account for their property and the drainage.  He discussed the importance of maintaining trees. 

 

Mr. Foss ended by asking the Board to minimize cul-de-sacs in the Town.  Mr. Scanzani asked if he liked hammer head designs.  Mr. Foss answered no.  He reiterated that road designs like Shannon Circle (shaped like a ‘J’) were preferred. 

 

Municipal Building

 

Mr. DeLuca said there hadn’t been much of a change with the committee.  Mr. Scanzani said the committee had some upcoming important decision to make and hoped that people would continue to attend.

 

Master Plan

 

Mr. Gowan said they had their first meeting last Thursday.  He said they had an excellent starting membership, but would be happy to have more members.  He informed that the meetings would be held two times per month for approximately a year.  He said their goal was to finish by November. 

 

CIP

 

Mr. Gowan informed that the first CIP meeting would be held in the next couple weeks.  The date had not yet been chosen.

 

Cul-de-sac

 

Mr. Culbert said the first meeting would be held Thursday.  He said they would begin by brainstorming and coming up with a vision for what cul-de-sacs mean to the Town.  He ended by saying they would be open to Mr. Foss’ suggestions. 

 

Mr. Danevich said May 24, 2001 was confirmed for the second graders special meeting.  He said he would be letting them design a town to be presented to the Board when they attended the meeting.  He said the details would be forwarded to the members once they are firm. 

 

He said that there was an upcoming OSP training session coming up.  He said those wanting to attend should let Clay know so he would have a list and have the Town cut one check.   

 

PLANNING DIRECTOR REPORT

 

Mr. Mitchell said he would have a draft of the major sections of the Subdivision Regulations by the next meeting. 

 

Mr. Mitchell said he had dealt with situations with the pipeline.  He said he would be in contact with the company and inform them to keep the channels of communication open with the Town. 

 

Mr. Mitchell informed that a 30-day solution had been proposed for Spring Street Extension, but had not yet been done.  He said he would follow up in a couple weeks.

 

Mr. Danevich informed that the site plan review for ML 10-323, the Pelham Child Care hearing would be reheard May 7, 2001.  Abutters had not been properly notified.  Mr. Gowan said the Board might consider, if all the information was available, to accept for consideration and approve at the next meeting.

 

Mr. McNamara asked if any response had been received by Nationwide Construction regarding the Arlene Drive bond.  Mr. Mitchell said there had not been a formal response.  

 

MINUTES REVIEW

 

February 8, 2001

 

MOTION:

(Scanzani/Gowan) To accept the minutes from the February 8, 2001 meeting as amended.

 

VOTE:

(6 - 0 - 1) Mr. Lynde abstained.

 

 

February 22, 2001

 

MOTION:

(Scanzani/Gowan) To accept the minutes from the February 22, 2001 meeting as amended.

 

VOTE:

(6 - 0 - 1) Mr. Lynde abstained.

 

March 19, 2001

 

MOTION:

(Scanzani/DeLuca) To accept the minutes from the March 19, 2001 meeting as amended.

 

VOTE:  

(6 - 0 - 1) Mr. Lynde abstained.

 

April 2, 2001

 

MOTION:

(Scanzani/DeLuca) To accept the minutes from the April 2, 2001 meeting as amended.

 

VOTE:  

(6 - 0 - 1) Mr. Culbert abstained.

 

               

ADJOURNMENT

 

 A motion was made and seconded to adjourn the meeting.

 

The motion was adjourned at approximately 9:40 pm.

 

                                                                                                Respectfully submitted,

 

                                                                                                Charity A. L. Willis

                                                                                                Recording Secretary