BOARD OF SELECTMEN SPECIAL MEETING
CALL TO ORDER
PLEDGE OF ALLEGAINCE
Ms. Deb Casey, Mr. Greg Farris, Mr. William McDevitt, Mr. Jean-Guy Bergeron
Mr. James Pitts, Town Administrator, members of the press and general public.
Mr. Harold Lynde
Chairperson Casey opened the meeting at approximately .
(McDevitt/Bergeron) To approve the
(3 - 0 - 1) The motion carries. Ms. Casey abstained.
Ms. Bonnie Ward, Community Profile Project
Mr. McDevitt informed that Ms. Bonnie Ward would attend the
Reconsideration of various budgets
Ms. Casey said there was a new way of handling a reconsideration, but didn’t have any to discuss at the present meeting. She said the reason for the new process was that the EPA had adjustments they wanted done at the Transfer Station regarding oil containment. She said that after review of the Warrant Article that moved the Town from incinerator to transfer, it was found that there was enough money to cover the additional funds needed. Mr. Pitts gave a brief background of the Spill, Pollution, Control & Containment (SPCC) plan. He said that the Town had a choice to perform a self-audit to send to the EPA, which fell under the 2001 budget. He discussed the findings of the self-audit and said that the cost of $6,000 could be covered under the Warrant Article
Ms. Casey said that the Selectmen could either bring up the cost at reconsideration to be added to the Transfer Station’s budget, or utilize the proper safety enhancements aspect of the Warrant Article and use the money that is already there. She said all of the enhancements were at the Transfer Station.
Mr. Farris wanted to know if monies were being spent to temporarily appease the EPA or if a plan was being formed to establish a transfer area that might call for the movement of the tanks. Mr. Farris wanted to ensure that the monies would not be ill spent and would not impact phase II. Mr. Pitts said the EPA needed to be notified in the next 20 days of the actions to be made. There was a consensus to notify the EPA of the actions to be made.
Warrant Article carry over
Mr. Farris asked the status of Warrant Articles that had been carried over. He said there was additional information pending. Mr. Pitts believed that two had already been taken care of and that he would review the remaining forestry issue and report back to the Selectmen.
Ms. Casey asked what the status of the Warrant Article was. Mr. Farris explained that during the last meeting it was explained that the entire amount would need to be raised, but there would be a reimbursement. Mr. Pitts said that the actual amount needed for the bridge remained at $3000.
Discussion regarding bond issue
Mr. McDevitt said that the bond counsel was moving along. He reviewed with the Town Clerk/Tax Collector what her responsibilities were. He discussed the items that needed to be kept. He said that the Building Committee was interested in informing voters of all the options (pro and con) for the new school to help them make a decision. He said that the Committee was reviewing the creation of a flyer. He said they had reviewed a variety of options, which would possibly cost up to $5,000. He felt the Selectmen should authorize the Committee to work on and set up the flier as well as fund.
Mr. Larry Hall,
Mr. Farris questioned if the Selectmen could be involved. Mr. McDevitt said that the flyer created would be sent to Town Counsel for review. He said that it would remain neutral because taxpayers money could not be used to take a specific position.
Mr. Bill Scanzani,
There was a discussion as to which budget the money would come from.
(McDevitt/Bergeron) To authorize the Building Committee to present to the Selectmen proposals up to $5,000 for the printing of a flyer to inform every voter in the Town of Pelham as to the proposals for Municipal Building solutions.
(4 - 0 - 0) The motion carries.
There was a brief discussion regarding the importance of voting hours and what they should be for the upcoming Town vote.
(Farris/Bergeron) To establish the hours of on
(4 - 0 - 0) The motion carries.
Mr. Pitts said the Town vote would be
Ms. Casey said that an offer had been made and accepted for the position of Planning Manager. She said he would begin work on
(McDevitt/Bergeron) To appoint Mr. George Russell as Planning Director effective January 23, 2002.
(4 - 0 - 0) The motion carries.
MRI search for Town Administrator
Ms. Casey informed that MRI had been hired to search for a Town Administrator. She said that the interim Administrator was Mr. Pat MacQueen and would overlap with Mr. Pitts on January 17 & 18, 2002.
Ms. Casey expressed her regret for Mr. Pitts leaving. Mr. Bergeron expressed his gratitude to Mr. Pitts for his personal help and his service to Pelham. Mr. Farris thanked Mr. Pitts for establishing the necessary gap between the Department heads and the Selectmen. He wished him luck in his new position. Mr. McDevitt discussed the work Mr. Pitts did behind the scenes and said he appreciated all the help.
Ms. Casey announced that she would not be seeking re-election due to family obligation. She thanked everyone for placing their faith in her. She said that she planned on coming back in a couple years.
TOWN ADMINISTRATOR’S REPORT/SELECTMEN’S REPORT
Mr. Pitts thanked the Selectmen for the past two years. He also extended his gratitude to former Selectmen, Mr. Jim Hardy. He spoke of the dedication of the people from the Town who volunteered on the various Boards. He said he appreciated the opportunity of working with the Town and wished everyone success.
Mr. Bergeron gave his report. He had received a memo from Mr. Bruce Mason, Solid Waste Department who informed that no gas/fuel can, tank or containers would be accepted at the transfer station unless it were cut in half. He said that three steel containers had been found and the Town was fined $100 each. Mr. Bergeron said that the
Mr. Farris said that the Building Committee would hold their first public meeting tomorrow at at the Town Hall where questions would be answered. He said that CTAC made a presentation to Adelphia and the Town’s Attorney would try to set up a time for the agreement to be signed. Mr. Farris congratulated the travel basketball team for their two wins. He said that two parents from the opposing team congratulated the coach regarding the player’s representation of the Town.
Mr. McDevitt said a letter was received from Hearthstone Realty regarding the donation of a pond and 30-acres of land. He said that the dam had been inspected by DES and needed some changes. He asked that he have permission to speak with Hearthstone Realty regarding the dam. The Board agreed to have Mr. McDevitt speak with Hearthstone Realty and report back on the discussion.
MOTION: (McDevitt/Farris) To adjourn the meeting.
VOTE: (4 - 0 - 0) The motion carries.
The meeting was adjourned at approximately .
Charity A. L. Willis