BOARD OF SELECTMEN MEETING
CALL TO ORDER
PLEDGE OF ALLEGAINCE
Mr. Greg Farris, Mr. Harold Lynde (arrived shortly after the meeting began), Mr. Jean-Guy Bergeron, Mr. William McDevitt, Mr. Richard Derby
Mr. Tom Gaydos, Town Administrator, members of the press and general public.
Chairman Farris opened the meeting at approximately .
(Bergeron/Derby) To approve the
(3 - 0 - 1) The motion carries. Mr. McDevitt abstained.
The amendments to the minutes were as follows: page 4, the first two sentences of Mr. Bergeron’s Selectmen’s report shall be deleted and replaced with: “Mr. Bergeron informed that while going on a fire call with Engine 6, Engine 6 broke down. It appears that the wiring was to blame, and it has been fixed and it is back in service.” Page 4, third paragraph of the Selectmen’s report, 3rd line, shall be changed to ’12 - 2pm’.
Mr. Lynde arrived.
(Derby/Bergeron) To approve the
(5 - 0 - 0) The motion carries.
Award of bids - Mr. Gaydos said that he reviewed the received bids with Bread Loaf and Mr. McDevitt for site development, concrete foundations and slabs, structural steel. He said there were a number of bidders, but due to time constraints, additional qualified people, did not submit bids. He noted that it was not to the Town’s advantage to release the bid numbers until the contracts were signed, which fell under RSA 91-A.
Mr. Gaydos informed that the site development bid from Northeast Earth Mechanics, Inc. (
Mr. Farris wanted to know if there were reasons the bid came in over what Bread Loaf’s professional estimate was. Mr. Gaydos said the number came in because of the trades available to bid on the job. He reiterated that there were a number of qualified people, but not every contractor could meet the Town’s time constraints. Mr. McDevitt added that Bread Loaf had extreme difficulty finding bidders for the slab work. Mr. Bergeron noted that on the original list, only one company was listed for slabs. Mr. Gaydos commended Bread Loaf for going out and finding additional qualified contractors to bid on the job.
Mr. Gaydos informed that the structural steel work and miscellaneous metals bid from Tri-State Ironworks (
Mr. Gaydos discussed the bid process agreed upon with Bread Loaf, in which Bread Loaf would make a recommendation to Mr. Gaydos and he would in turn bring it to the Selectmen for discussion. He said if there were no concerns, he asked that the Selectmen award the bids so that Bread Loaf could start the process and get work started. It was noted that the site development work bid contained three alternates in the event that a situation came up, the Town would have a firm price for the materials. Mr. Gaydos said an example of one of the alternates was road stabilization fabric in the event of heavy rain. He said an additional alternate was additional police parking. He made clear that a decision was not being made to award the bid, but that a firm price was being provided by the contractor to do the work.
(McDevitt/Derby) To award the site development work for the
(5 - 0 - 0) The motion carries.
Mr. McDevitt said that there were qualified local contractors from Pelham that in some cases bid, and in some cases did not bid.
Mr. Gaydos informed that the asbestos removal had been successfully been completed. He said that he walked the building room to room (off the check list). He said that the weekly meeting with Bread Loaf would be held Thursday.
Mr. Bergeron said that he had received calls from taxpayers regarding the captions contained on the original brochure for the
Mr. Bergeron wanted to know if the Selectmen would have a discussion regarding a subcommittee, or the possibility of hiring a Clerk-of-the-Works. Mr. Farris believed that if there would be a subcommittee the number of people and the parameters should be decided upon. He didn’t feel that the subcommittee should have decision making power, which would invalidate the performance clause in the Bread Loaf contract. Mr. Bergeron said that he would like someone to review the specifications to ensure that the correct items were being placed in the building. Mr. Gaydos said that he would be having weekly meetings with Bread Loaf to keep well informed of the work being done. He explained the process Bread Loaf had to ensure that the products contained on the work sheets were being implemented in the building. He said if the Selectmen wanted to have a subcommittee, he needed volunteers. The Selectmen briefly discussed how they wanted to proceed. Qualified volunteers should contact Mr. Gaydos at the Town Hall Annex no later than Friday, September 27th.
Mr. McDevitt informed that the Municipal Building Committee would be meeting Wednesday, September 25th, at the
Junkyard License Application - Jean-Guy’s Used Cars & Parts Inc.
Mr. Bergeron stepped down.
Mr. Farris informed that Mr. Bergeron had previously received a 90-day extension, which would be expiring. Mr. Gaydos said that he would like to address two items: 1) license for operation of a junkyard, and 2) report from Westin Engineers. He said the location of the facility had been identified as an area that had MtBe escape and effect neighboring properties. He said the state requested that Westin Engineers do some preliminary and backup work after Mr. Bergeron had his company (Novas Engineers) install some preliminary test walls and do some testing. He said that there were options contained in the Westin report and Westin would be making recommendations to the state. He said the containment and removal was a long process that would probably take a couple of years. He said from what he could see, the applicant (Mr. Bergeron) was complying with the state wishes and moving forward with the remedies proposed by the state. Mr. Gaydos said that he and Mr. Roland Soucy, Code Enforcement Officer had reviewed the site and noted that there was an area that had apparently been logged for forest management, but that certain areas that had been improved, and other areas that had been entirely cleaned up.
Mr. Lynde asked about the area that had been logged and wanted to know what was going on in the
and another area that had been cleared for reasons he was unaware of.
Mr. McDevitt said he was not aware that the Selectmen were going to address only Mr. Bergeron’s junkyard. He said that concerned residents in the area may not have been clear about what would be discussed, based upon the agenda. Mr. Gaydos said that the dilemma he was faced with was that the extension was going to expire on the 30th of the month and there was not an opportunity to meet before then. He agreed that there should be a notification and an opportunity to hear, but given the short notice before the expiration, felt there were no other options. Mr. McDevitt reviewed the regulations, and believed that a public hearing should be held in consideration of all people involved. He reviewed the NH DES letter dated
Mr. Gaydos believed that the state had a tracking system for the progress which would be an easy way to determine the compliance of the applicant. Mr. McDevitt said he wanted to avoid a disconnect of information and wanted to ensure that the compliance was taking place. Mr. Lynde believed the key issue was the remediation and the plan to get it started. He felt that the items could be addressed at the next public meeting.
Mr. Farris reviewed the status and said the Selectmen were hoping to gain by the next meeting, was information from the state and Mr. Westin, based on the eight points contained in the
Mr. McDevitt asked that the Selectmen also address the Coombs Junkyard. Mr. Farris said that the situation was progressing and close to being completed.
Mr. Bergeron rejoined the Selectmen.
Street name approval
Mr. Farris said the Safety Staff submitted the street name
(Derby/Lynde) To approve the street name of
(5 - 0 - 0) The motion carries.
Mr. Gaydos informed that resident comments were being reviewed for the streets proposed to have the names changed.
TOWN ADMINISTRATOR’S REPORT/SELECTMEN’S REPORT
Mr. Gaydos informed that a planning and zoning system review had been completed and wanted to know if the Selectmen were interested in implementing a better system design to deal with land use issues. Mr. Farris asked that input be submitted to Mr. Gaydos and discussed at the next meeting. He asked that Mr. Bobula be invited to the discussion at the next meeting to answer questions. Mr. Gaydos said that he had been approached regarding the playground equipment at
Mr. Bergeron said that Mr. Bruce Mason had been approached by Oscar Trash Removal Service requesting they be allowed to dispose of certain appliances picked up on his route in Pelham. He said that Mr. Mason proposed a $5 fee for each unit, which would help with the payment of the container, which the Town currently paid $150 for a 50-yard container. He said any freon containing units would not be accepted. Mr. Farris was concerned with accepting private purveyor items and the costs for handling. Mr. Bergeron wanted to know if anyone had heard of problems with items being left on the side of streets. Mr. Farris had not heard of a situation recently. There was a brief discussion regarding the ramifications of accepting items from one private company and the additional costs the Town may bear. Mr. Farris suggested letting Mr. Mason accept the items and decide if it was going to become onerous. Mr. McDevitt asked if Mr. Mason would be willing to accept items from all other companies operating in Town. He also wanted to ensure that Mr. Mason had the capability to cancel the agreement, or limit the times in which the company could dispose of items.
Neither Mr. Lynde nor Mr. Derby had reports.
Mr. McDevitt said that the Budget Committee held a meeting, and would from now on meet at the
Mr. Farris said that the Police Chief contacted him and provided a report of the OHRV patrols at Raymond and
REQUEST FOR NON-PUBLIC SESSION
(Bergeron/McDevitt) Request for a non-public session per RSA 91-A:3,II, e (personnel)
Mr. Farris-Yes; Mr. Lynde-Yes; Mr. Bergeron-Yes; Mr. McDevitt-Yes; Mr. Derby-Yes
Mr. Farris noted that when the Board returned, after the non-public session, the Board would not take any other action publicly, except to seal the minutes of the non-public session and to adjourn the meeting. The Board entered into a non-public session at approximately . Mr. Gaydos was also present during the non-public session.
The Board returned to public session at approximately .
(Lynde/Bergeron) To seal the minutes of the non-public session indefinitely.
(5 - 0 - 0) The motion carries.
MOTION: (Lynde/Bergeron) To adjourn the meeting.
VOTE: (5 - 0 - 0) The motion carries.
The meeting was adjourned at approximately .
Charity A. L. Willis