BOARD OF SELECTMEN MEETING
CALL TO ORDER
PLEDGE OF ALLEGAINCE
Mr. Victor Danevich
Mr. Tom Gaydos, Town Administrator, members of the press and general public.
Chairman Lynde opened the meeting at approximately .
(Derby/Bergeron) To approve the
(4 - 0 - 1) The motion carries. Mr. Danevich abstained.
The changes to the minutes were as follows: page 7, 3rd paragraph, 3rd line - the word ‘intended’ shall be changed to the word ‘intent’; the ending times shall be added.
(Derby/Bergeron) To approve the
(5 - 0 - 0) The motion carries.
The changes to the minutes were as follows: under
Mr. Raymond Belleville, 176 Marsh Road said he received a letter from the Department of Environmental Services (‘DES’), dated March 10, 2003, which informed that Mr. Bergeron’s junkyard did not comply with the 90-day requirement to have monitoring wells dug. A 30-day extension had been requested by Mr. Bergeron, which was denied by DES. Mr. Belleville said that the DES hired Westin Solutions to investigate potential sources of MtBE contamination in the
Selectmen Liaison Assignments
Mr. Lynde read the list of Selectmen liaison assignments. Mr. Danevich asked that consideration be given to appoint him as an alternate to the Planning Board (exofficio position).
Mr. Lynde asked that Mr. Gaydos work with the CIP to stay informed. Mr. Gaydos said that during the budget process a three to five year plan would be submitted by each department so that the Selectmen Representatives could bring it forward for Board of Selectmen review. Mr. McDevitt asked that a copy of the CIP report be submitted to the Selectmen. Mr. Danevich said the purpose of the CIP was for long-term planning over seven years to visualize tax rate impacts. He said that major expenses could be tracked through the document. He said just because an item was included in the CIP did not mean that it would automatically have a warrant article. He reiterated that the CIP was a tracking document. Mr. Lynde felt the Selectmen should be more involved in the planning aspects.
Scope changes - Mr. Gaydos had no scope changes for presentation.
Approval of Tree Donation Program - Mr. McDevitt handed out, and reviewed a plan showing the location of existing and proposed trees/bushes for the
Mr. Bergeron confirmed that the fund would be for the maintenance of the trees. Mr. Gaydos said that the company installing the trees would maintain for two years. Mr. Bergeron asked if more trees could be added at a later date, and if so, would there be similar donation program. Mr. Lynde said that the donation program did not set a precedent, but could be used as a guideline. Mr. McDevitt said that language could be added to the donation program language that specified additional trees could be planted in the future. There were no objections to the suggested language addition.
(McDevitt/Bergeron) To authorize the establishment of the Village Green Tree Fund for the purpose of accepting donations in various amounts, the money is to be set aside for future maintenance and/or replacement, and/or add ional trees to the Village Green. Donors will be recognized with a stone marker.
(4 - 0 - 1) The motion carries. Mr. Derby abstained.
Village Green roadway - Mr. Gaydos said that the roadway accessing the
Planning Department changes - Mr. Gaydos said that the Planning Department had been designed as open-concept, but the architect felt that the space needed to be broken up, so pillars had been added. He said after further discussion with the people utilizing the area, the feedback was to remove the pillars so that the layout of desks could be shifted if desired in the future. Mr. Gaydos said that the removal of the pillars would be easy, since they were roughed in, and not yet had sheet rock installed. He felt the removal would be minor, but awaited the figures for removal. Mr. Bergeron asked if there was a way to divide the employees if the pillars were removed. Mr. Gaydos said the desks were organized for traffic flow, but could be adjusted into a different configuration. He said the pillars would prohibit the adjustment of the desks. Mr. Gaydos would discuss with the Selectmen further once the costs were determined.
Miscellaneous - Mr. Gaydos said that the Town inspectors had provided comment regarding the building and all appear to be satisfied.
Discussion of ongoing site development review - Escrow Accounts - Inspections
Mr. Gaydos said that the warmer weather brought construction, which affected the Planning Department, and further the third party review. He said that developers place money into escrow accounts, which specifically pays for the review of specific tasks within their development. He said that the Planning Department staff was diligently providing answers to developers regarding their accounts. He said Planning Department has indicated to developers, while the accounts are being reviewed for deficiencies/outstanding questions, deposits should be labeled for future work only, so continued inspections could occur. He said that some developers have indicated that they would pay, but had not yet done so. He asked the Selectmen how the Planning Department should proceed. Mr. Lynde confirmed that the ongoing investigation was to determine what monies had been paid, and for which projects. He said there were ongoing projects that needed verification through third party review. These are funded by escrow accounts that need additional funds. Mr. Gaydos answered yes.
Mr. Gaydos said the Planning Director meets with the Town’s engineering company to determine what costs and inspections would be needed within each phase of developments. He said the Planning Director then writes a letter to the developer indicating the current assessment of funds, and what is needed to be deposited into the escrow accounts. He said if developers have questions regarding their escrow account status over the past few years, they are informed that it is currently being reviewed.
Mr. Danevich said that the Planning Board had been discussing escrow accounts for the past few years. He said it was unclear what benefit the Town had by maintaining an escrow account. He said in other communities developers contracted with engineering firms directly. He pointed out that over the past three months escrow account handling had consumed the staff members of the Planning Department. Mr. Lynde said one concern was having the developer hire the person reviewing their development. Mr. McDevitt said that procedure could be set up so the Town could be comfortable with the developers hiring the engineering firms. He said a possibility would be to have three engineering companies, and require the developers to rotate who reviewed their developments.
The Selectmen discussed further the current situation. Mr. Danevich informed that per state law, a building permit within a bonded subdivision could not be held up. He noted that a certificate of occupancy could be held. He said if a developer was continuing work without inspections, it was work done at risk because an inspector could ask him to return to an inspection point. Mr. Lynde said the problem with holding a certificate of occupancy was that the developer would not be hurt, but the people buying the lot would end up being penalized. Mr. McDevitt suggested that Mr. Gaydos seek opinion from legal. Mr. Lynde wanted to know if a property lien could be placed so a buyer would be aware of any problems. Mr. Gaydos will seek counsel’s opinion and report back to the Selectmen.
Discussion of bench donations - postponed
Discussion of fence donations - postponed
RFP for engineering services
Mr. Lynde informed that the Planning Board had drafted an RFP for engineering services that was under review. He said if the Selectmen had any comments they should be submitted. He said there may be a need to have more than one engineering firm, since certain firms have specific specialties. Mr. Danevich reviewed the document (drafted by Planning Board member Robin Bousa). He suggested that there had been discussion regarding splitting the up front planning review, and the inspection services. He said a current void was wetlands review, which may require a third firm. Mr. Gaydos was under the impression that the current firm reviewed wetlands. Mr. Danevich informed that the current firm had not provided wetland information to the Planning Board. There was a brief discussion regarding how plans had been reviewed in the past. Mr. Lynde reiterated that comments should be submitted so that the Planning Board could work toward completion of the RFP.
TOWN ADMNISTRATOR’S REPORT/SELECTMEN’S REPORTS
Mr. Gaydos said a situation had been brought to his attention regarding a tree in a cul-de-sac on
Mr. Gaydos said that he would be meeting with people from
Mr. Danevich asked that the Audio-Visual for Sherburne Hall be added to a future adventure.
Mr. Bergeron informed that the Regional Water District met last Thursday, and would meet again this Thursday. He said that New Hampshire Senate would hold a hearing regarding House Bill 361 (water district) on
Mr. Derby had no report.
Mr. McDevitt said that the Municipal Building Committee would meet at the
Mr. Lynde reviewed the available positions on the various boards. He discussed the agenda items for the upcoming meetings.
REQUEST FOR NON-PUBLIC SESSION
(Derby/Bergeron) Request for a non-public session per RSA 91-A:3,II, a (Personnel)
Mr. Lynde-Yes; Mr. McDevitt-Yes; Mr. Bergeron-Yes; Mr. Derby-Yes; Mr. Danevich-Yes
Mr. Lynde noted that when the Board returned, after the non-public session, the Board would not take any other action publicly, except to seal the minutes of the non-public session and to adjourn the meeting. The Board entered into a non-public session at approximately . Also present was Mr. Gaydos.
The Board returned to public session at approximately pm.
( ) To seal the minutes of the non-public session indefinitely.
( ) The motion carries.
( ) To adjourn the meeting.
( ) The motion carries.
The meeting was adjourned at approximately pm.
Charity A. L. Willis