BOS Minutes 11-15-2004

APPROVED

TOWN OF PELHAM

BOARD OF SE= LECTMEN MEETING

MINUTES

November 15, 2004

APPROVED – November 23, 2004

CALL TO ORDER

PLEDGE OF ALLEGIANCE

PRESENT:

Mr. William McDevitt, Mr. Victor Danevich, Mr. Jean-= Guy Bergeron (arrived after the meeting commenced), Mr. Richard Derby, Mr. Ha= rold Lynde (arrived after the meeting commenced), Mr. Tom Gaydos, Town Administrator

Also present:

ABSENT:

Members of the press and general public.

None.

&nbs= p;

The Chairman, William McDevitt, opened the meeting at approximately 7:00pm.

MINUTES RE= VIEW

November 15, 2004 - Deferred.

OPEN FORUM=

Mr. Derby noted that the tax bills had been sent out o= n November 1, 2004 and were due by December = 1, 2004. Certain publications contained mis-information.

OTHER BUSI= NESS

Bid Award = – Fire Department Forestry Vehicle

Mr. Gaydos said the Selectmen had been made aware that= the grant through Homeland Security for a Fire Department Forestry Vehicle had = been approved. The bid specifications had been received and were circulated to t= he Selectmen. Funds in the appro= ved warrant article would be used to match the purchase of the vehicle. Federal bid price for the vehicle = at Salem Ford Hyundai $27,750 (state bid price was $35,210); additional costs = to supply the vehicle $11,850 Fire Tech & Safety (Federal price).

MOTION:<= o:p>

(Derby/Danevich)&nb= sp; To purchase a F350 truck from Salem Ford/Hyundai in 2005.

VOTE:

(3-0-0) The motion carri= ed.

Mr. Lynde arrived.

MOTION:<= o:p>

(Derby/Danevich) To award the vehicle supply bid to = Fire Tech & Safety for the amount of $11,850.

VOTE:

(3-0-0) The motion carri= ed.

Mr. Gaydos requested authorization to spend up to $239= 0 for Class A phone system, up to $3350 emergency lighting and lettering, and up to $39= 00 for a communication radio. To= tal amount of the grant was $62,550 (Town’s share $6250.50 / grant portion $56,2= 99.50

MOTION:<= o:p>

(Danevich/Derby) To authorize an amount not to exceed $2390 for a Class A phone system, an amount not to exceed $3350 for emerg= ency lighting/lettering and an amount not to exceed $3900 for a communication radio.

VOTE:

(3-0-0) The motion carri= ed.

Review Pre= liminary Warrant Article Submissions

The Selectmen began their discussion with the Warrant Article submitted by the Police Department to hire and equip one new police= officer ($49,600). This position woul= d keep with the department’s objective of achieving the ratio of two officers per 1000 population (as recommended by NRPC and the International Associati= on of Chiefs of Police). Lieuten= ant Joseph Roark provided the Selectmen with backup information. He also provided year to date and projected statistics (i.e. arrests, mv summons, mv warnings, mv accidents). The Selectmen tha= nked Lt. Roark for the information.

The Selectmen began their review of the Warrant for th= e 2005 Town Meeting. (note: the articles have not received their final number, therefore they are referenced by letters – the wording contained in the motions below is a summary of the actu= al Warrant Article wording; for e= xact wording see ATTACHMENT 1)

Article A – Deferred until Mr. Bergeron was present. * see below for furt= her action.

Article B – To hear reports - The Selectmen don’t vote regarding this.

Article C – To accept roads recommended by the Planning Board – the list not yet received. =

Article D – To raise and appropriate $35,000 for continued implementation of the Computer Technology Plan.

MOTION:<= o:p>

(Danevich/Derby) To submit Article D ($35,000 comput= er technology plan) for placement on the 2005 Town Warrant.

VOTE:

(4-0-0) The motion carri= ed.

Article E – To raise and appropriate $5,000 for placement in the Building Emergency Repair Capital Reserve Fund.

MOTION:<= o:p>

(Danevich/Derby) To submit Article E ($5000 Building Emergency Repair Capital Reserve Fund) for placement on the 2005 Town War= rant.

VOTE:

(4-0-0) The motion carri= ed.

Article F – To raise and appropriate $20,000 for placement into the compensated absence fund.

MOTION:<= o:p>

(Danevich/Lynde) To submit Article F ($20,000 compen= sated absence fund) for placement on the 2005 Town Warrant.

VOTE:

(4-0-0) The motion carri= ed.

Article G – To raise and appropriate $59,000 for purchasing two 2005 Ford Crown Victoria police cruisers.

MOTION:<= o:p>

(Danevich/Lynde) To submit Article G ($59,000 for purchasing two police cruisers) for placement on the 2005 Town Warrant.

VOTE:

(4-0-0) The motion carri= ed.

Article H – Deferred u= ntil Mr. Bergeron arrived. * see b= elow for motion.

Article I – To raise and appropriate $255,820.63= for Town road maintenance/upgrade (to be offset by the State Highway Grant R= 11; no tax impact).

MOTION:<= o:p>

(Derby/Danevich) To submit Article I ($255,820.63 ro= ad maintenance offset by State Grant) for placement on the 2005 Town Warrant.

VOTE:

(4-0-0) The motion carri= ed.

Article J – Deferred. =

Article K – Deferred.<= /p>

Mr. Bergeron arrived. The Selectmen went back to t= he beginning of the Warrant to update Mr. Bergeron on what had been discussed/= voted on/deferred. Mr. Bergeron not= ed although he was not present for the vote, he would have voted favorably for Articles D,E,F,G & I to be placed on the 2005 Town Warrant.

Article A – To raise and appropriate $565,000 for funding a state mandated Town wide property revaluation.

MOTION:<= o:p>

(Danevich/Lynde) To submit Article A ($565,000 for revaluation) for placement on the 2005 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article H – To raise and appropriate $49,600 to = hire and equip one new police officer.

MOTION:<= o:p>

(Danevich/Lynde) To submit Article H ($49,600 to hir= e and equip one new police officer.

VOTE:

(5-0-0) The motion carri= ed.

Article J – To place all Town employees into Soc= ial Security and Medicare and allow Group 1 employees to join New Hampshire Retirement at a cost of $111,651.

MOTION:<= o:p>

(Danevich/Bergeron) To submit Article J (placement o= f all Town employees into Social Security and Medicare and to allow Group 1 employees to join New Hampshire Retirement) for placement on the 2005 Town Warra= nt.

VOTE:

(4-1-0) The motion carried. Mr. McDevitt voted no.

Article K – deferred.<= /p>

Article L – The Select= men passed this over.

Article M – To raise and appropriate $130,000 to= fund four new Firefighter/EMT positions which would bring Pelham into compliance with the National Fire Protection Association minimal guidelines.

MOTION:<= o:p>

(Derby/Danevich) To submit Article M ($130,000 to fu= nd four new Firefighter/EMT positions) for placement on the 2005 Town Warran= t.

VOTE:

(4-1-0) The motion carried. Mr. McDevitt voted no.

Article N – To raise and appropriate $10,000 to = be added to the Ambulance Capital Reserve Fund.

MOTION:<= o:p>

(Derby/Lynde) To submit Article N ($10,000 to be add= ed into the Ambulance Capital Reserve Fund) for placement on the 2005 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article O – To raise a= nd appropriate $4000 for continuing to provide the members of the Fire and Pol= ice Departments and the Transfer Station with Hepatitis B Vaccinations. After a brief discussion the Selec= tmen decided to withdraw the Warrant Article and modify it and appropriate the m= oney through the Health Department.

Article P – To raise and appropriate $20,700 for software for the Fire Department software to integrate the computer systems= of the Police and Fire Departments.

MOTION:<= o:p>

(Lynde/Derby) To submit Article P ($20,700 for softw= are to integrate the Police and Fire Departments) for placement on the 2005 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article Q – To raise and appropriate $75,000 for placement into the Tallant Road/Willow Street Bridge Capital Reserve Fund. =

MOTION:<= o:p>

(Danevich/Bergeron) To submit Article Q ($75,000 for placement into the Talla= nt Road and Willow Street Bridge Capital Reserve Fund) for placement on the 2005 = Town Warrant. <= /p>

VOTE:

(5-0-0) The motion carri= ed.

Article R – To approve lease/purchase agreement = for GVW dump truck and power angle front plow at a purchase price of $53,488 ov= er four years. There was no moti= on to submit the lease/purchase warrant article; after a brief discussion; it was decided to change the wording of the Warrant Article to read for purchase outright. Mr. McDevitt provid= ed a wording suggestion; the Selectmen were favorable to the amendment and the following motion was made.

MOTION:<= o:p>

(Danevich/Bergeron) To submit Article R ($53,488 to = purchase outright a GVW dump truck, dump body and power angle front plow) for placement on the 2005 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article S – To raise and appropriate $624,000 for construction of a garage for the Highway Department; presentation to be giv= en at the next Selectmen’s meeting.

Article T – submitted by the Library Trustees; Selectmen don’t vote.

Article U – submitted by the Library Trustees; Selectmen don’t vote.

Article V – submitted = by the Library Trustees; Selectmen don’t vote.

Article W – To raise and appropriate $25,000 to = add to an existing capital reserve fund for the purpose of purchasing a bus for th= e Senior Center. This is year two of the funding.

MOTION:<= o:p>

(Danevich/Bergeron) To submit Article W ($25,000 to = be added to existing capital reserve fund for Senior Center bus) for placement on the 2005 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article X – To raise and appropriate $30,000 for= an architectural design and structural engineering for an addition to the Senior Center.

MOTION:<= o:p>

(Danevich/Bergeron) To submit Article X ($30,000 for= an architectural design and structural engineering for an addition to the Senior Center) for placement on the 200= 5 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article Y – To raise and appropriate $3500 to ob= tain NRPC services to assist the Park & Recreation Director in developing a seven-year plan for the Park & Recreation Department. After a brief discussion, there wa= s a consensus from the Selectmen to move the amount into the Park & Recreat= ion budget. The Budget Committee = would be notified.

Article Z – To raise and appropriate $75,000 to purchase software to perform accounting, tax collection, town clerk and planning functions.

MOTION:<= o:p>

(Danevich/Lynde) To submit Article Z ($75,000 to pur= chase software to perform accounting, tax collection, town clerk and planning functions) for placement on the 2005 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article AA – To raise and appropriate $2700 to f= und the first four years of an eleven town inter-county regional pilot plan of a regional bus transportation program – the cost will increase to $8000= by the fourth year.

MOTION:<= o:p>

(Derby/Danevich) To submit Article AA ($2700 to fund= the first four years of an eleven town inter-county regional pilot plan of a regional bus transportation program – the cost will increase to $80= 00 by the fourth year) for placement on the 2005 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article AB – To raise and appropriate $225,000 to complete engineering design and replacing the Castle Hill Bridge and to acc= ept $118,000 from the State Bridge Repair Fund – total cost to taxpayers = not to exceed $45,000. Mr. Gaydos informed that the state suggested the increase due to the increase of construction costs.

MOTION:<= o:p>

(Danevich/Derby) To submit Article AB ($225,000 to complete engineering design and replacing the Castle Hill Bridge and to acc= ept $118,000 from the State Bridge Repair Fund – total cost to taxpayers not to exceed $45,000) for placement on the 2005 Town Warrant.

VOTE:

(4-1-0) The motion carried. Mr. Lynde voted no.

Article AC – To raise and appropriate $8,605,917= for the Operating Budget. This is= the amount voted on by the Budget Committee; the Selectmen had submitted an Operating Budget totaling $8,813,183. Mr. Lynde abstained because it was not the amount voted on by the Selectmen. Mr. Gaydos said the Selectmen would ask the Budget Committee to amend the amount. It was noted that the Selectmen ha= d the statutory authority to call a special meeting.

MOTION:<= o:p>

(Danevich/Derby) To submit Article AC ($8,605,917 fo= r the Operating Budget) for placement on the 2005 Town Warrant.

VOTE:

(4-0-1) The motion carri= ed. Mr. Lynde abstained.

Article AD – To raise and appropriate $25,000 to update the Town’s compliance with the Federal Storm Water Protection = Act including GIS.

MOTION:<= o:p>

(Bergeron/Danevich) To submit Article AD ($25,000 to update the Town’s compliance with the Federal Storm Water Protection Act) for placement on the 2005 Town Warrant.

VOTE:

(5-0-0) The motion carri= ed.

Article AE – To raise = and appropriate $3500 to report the structural code conditions of the six unfinished classrooms at the Town Hall and prepare bid specifications to br= ing the rooms into compliance. Af= ter a brief discussion, there was a consensus to put the expense into the Operati= ng Budget.

Article AF – To vote to hire a full time Building Inspector/Electrical Inspector in the Planning De= partment at a cost of $45,000. It was = noted that the wording should include the Code Enforcement Officer. Mr. McDevitt suggested an amendmen= t to the wording; the Selectmen will discuss further at a later date.

Mr. McDevitt discussed the action taken by the Budget Committee to remove from the budget the amount paid to an employee (who wor= ked at time and a half) to perform minor maintenance at the Town Hall. He asked that the Selectmen discuss further at the next meeting; if not then, at reconsideration.

TOWN ADMIN= ISTRATOR’S REPORT / SELECTMEN’S REPORTS

No reports were given.

REQUEST FOR NON-PUBLIC SESSION

MOTION:=

(Danevich/Derby) Request for a non-public session pe= r RSA 91-A:3,II, a, c & e (Personnel; Matters which, if discussed publicly, would affect adversely the reputation of any person; Consideration or negotiation of pending claims = or litigation)

ROLL CALL:<= /b>

Mr. McDevitt-Yes; Mr. Danevich-Yes; Mr. Bergeron-Yes= ; Mr. Derby-Yes; Mr. Lynde-Yes

Mr. McDevitt noted that when the Board returned, after= the non-public session, the Board would not take any other action publicly, exc= ept to seal the minutes of the non-public session and to adjourn the meeting. The Board entered into a non-public session at approximately 9:0= 0 pm. Also present was Mr. Gaydos.

The Board returned to public session at approximately = 10:30 pm.

MOTION:=

(Danevich/Derby) To seal the minutes of the non-publ= ic session indefinitely.

VOTE:

(5-0-0) The motion carried.

ADJOURNMEN= T

MOTION:<= o:p>

(Danevich/Derby) To adjourn the meeting.

VOTE:

(5-0-0) The motion carri= ed.

The meeting was adjourned at approximately 10:30 pm.

&nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; Respe= ctfully submitted,

&nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; Chari= ty A. L. Willis

&nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; Recor= ding Secretary