SEL20110816.mht

APPROVED

TOWN OF PELHAM

BOARD OF SE= LECTMEN MEETING

MINUTES

August 16, 2011

APPROVED &#= 8211; August 30, 2011=

CALL TO ORDER – approximately 6:30pm

PRESENT:

ABSENT:

Mr. Edmund Gleason, Mr.= Douglas Viger, Mr. William McDevitt, Mr. Robert Haverty, Mr. Hal Lynde, Town Administrator Tom Gaydos, Town Finance Director Cindy Kelley

None.

PL= EDGE OF ALLEGIANCE

MNUTES REVIEW

August 9, = 2011

MOTION:

(Haverty/McDev= itt) To approve the Aug= ust 9, 2011 meeting minutes as amended.

VOTE:

(4-0-1) The mo= tion carried. Mr. Lynde abstaine= d.

OPEN FORUM

Mr. Paul McDonough of Mammoth Road came forward to speak with the Selectmen. He discussed the Transfer Station, which under Ron Hannon’s direction had transformed = into a community friendly recycling facility that met the needs of the residents. He also commented = that the employees were very courteous to patrons. Mr. McDonough spoke of Willow Street and his concern regarding the actual weight scale of the bridge being exceeded = due to the traffic volume of the road. He noted that the Police Department was quick to respond to situations. He ended by stati= ng he hoped people could get together regarding the vote for the fire station.

Mr. Mike Sherman, 10= 3 Old Bridge Street, spoke to the Selectmen about notification of dam releases. He sent a letter to Dam Safety Engineer Brian Desfosses of the New Hampshire Department of Environmental Services asking why there was still no notifica= tion system in effect. Mr. Sherman informed during the past week there was a release from a dam in Windham. He said the fire chiefs downstream= were not provided with notification of the water release. He said it wasn’t that big o= f a deal last week because there was only an inch and a half of rain prior to t= he release of water; however, la= st year in the middle of the three big floods, there were great releases of water on top of the flood. This has al= so happened during other floods as well. Mr. Sherman said there was no oversight; they were all privately own= ed dams that could do what they want, when they want. He commented that he had written s= everal letters to the state, but needed the Town’s help to back the residents. He would like lett= ers to be written and possibly get Senator Chuck Morse to put legislation in effec= t to make the owners notify emergency services/town when water is released.

Mr. Gaydos was more than a little surprised in the state’s resp= onse to Mr. Sherman. They said they couldn’t tell when water was released. The law states they had to be caug= ht releasing water. The resources aren’t available to have someone monitor the dam at all times to see = when releases actually occur. Mr. = Gaydos was under the impression that there had to be a notification process. He said they could see from the ga= uges when water was released. He understood Mr. Sherman’s dilemma and frustration with the system. Mr. Sherman said Mr. Desfosses didn’t see that the latest release was a big deal because there wasn’t much water; howe= ver, the big deal is what happens when there is a lot of water.

Mr. Lynde asked where the dam was located. Mr. Sherman believed the dam that = had released water the last couple times was down Mammoth Road across Route 111 (the = house with a water wheel). He said = he compared the gauge from the North Spicket River and the gauge from Pelham. Tu= esday night (8/9/11) of last week and early Wednesday (8/10/11) both gauges went = up from the rainfall, both gauges started to fall, then the North Pelham gauge greatly went the other way while the Spicket River gauge kept dropping. There wasn’t an additional t= wo inches of water in Pelham, someone had to have released water.

Mr. Gleason questioned if there was anything the Selectmen could do to address the situation with Senator Morse or with the local representatives = to see if legislation could be enacted that would necessitate notification. Mr. Gaydos answered yes; he would contact several of the Town’s representatives at the Selectmen’s request.

Mr. Viger asked if there was a statute or regulation pertaining to wa= ter releases from a dam. He sugge= sted possibly writing a letter (on Town letterhead) to the dam owner requesting cooperation. Mr. Gaydos belie= ved there was a regulation, however it was interpreted loosely.

Mr. McDevitt suggested scheduling the topic as an agenda discussion in the future. He read Mr. Desfo= sses response and believed the situation was a legislative solution, but it was = near unenforceable. He felt it was appropriate to go to the legislature, but felt a larger discussion should occur.

Mr. Gleason said the topic would be scheduled at a later date. He asked Mr. Gaydos to check if th= ere was any legislation currently in effect.&n= bsp; Mr. Gaydos said he would gather information and get it back to the Selectmen for discussion at a future meeting.

BUDGET ADJUSTMENTS

Mr. Gleason stated two departments had come forward requesting that t= heir budgets be adjusted prior to the Selectmen voting.

Transfer Station – Transfer Station Director Ron Hannon came forward to review the request. He said his department was differe= nt from other Town departments because they dealt with multiple vendors on a d= aily basis and commodities. The department had to use a best guess estimate when working on the budget proc= ess. Mr. Hannon said he met with all ve= ndors in the course of the budget process. The single stream disposal increased their fee $5 per haul; the fee = had been $125 and was increased to $130 per haul. There are 265 hauls per year. Mr. Hannon said there had been a $= 1 line item for light iron, however he had a true number to be inserted, which had never been reflected. Light i= ron was $300 per haul. The budget adjustment request was the addition of $4924 ($1325 for single stream haul / $3599 for light iron haul).

Mr. Gleason asked Mr. Hannon if he was confident, if the Selectmen approved the budget that it could be presented to the Budget Committee. Mr. Hannon didn’t anticipate= any additional changes.

Mr. Gaydos said there had been discussion regarding a surplus back hoe being used by the Transfer Station. He suggested a brief discussion how the back hoe would maximize compacting. Mr. Hannon stated= it was imperative to compact loads as much as possible because the Town pays a certain amount for those containers to be hauled. If the loads aren’t packed d= own there was a possibility of seeing a 40% increase in hauling fees. Mr. Hannon said they wouldn’= t be using the back hoe in the same fashion as the Highway Department, it wouldn’t be taken over the road and they would only be using the back hoe, not the front end. He wo= uld like to have three to five tons in every load leaving the facility.

The Selectmen will consider the request.

Treasurer - A request was sent to the Sel= ectmen for funding of the full year versus funding from April through the end of t= he year. Backup correspondence w= as submitted. =

DISCUSSION

Fire Station Discussion and Funding Discussion

Mr. Gleason stated the purpose for the fire station discussion was to determine whether it was appropriate to put it in the operating budget or to have it in a special warrant article; offsetting the cost through use of the fund balance. Correspondence = was received by Town Counsel as well as the DRA. Mr. Gleason explained the fund bal= ance as being unexpended funds at the end of any given year that have to be plac= ed into a balance retained by the Town for future emergencies and contingencie= s, or to offset the taxes for subsequent year at the discretion of the Selectmen. Any appropriation = of the fund balance beyond that would require a vote of the legislative body (Town Meeting). The estimated fund balance is $2.5 – 3.5 million; the auditors haven’t completed t= heir review. Mr. Gleason said the Selectmen were within their authority to spend the money with the legislati= ve approval.

Mr. Viger questioned the options by which the Selectmen could expend = the money. Place the full amount = in the operating budget, and providing the operating budget passed it would be approved, or put it (fire station) in a warrant article worded in such a way that the fund balance would offset the total amount. Mr. Gleason said it had to be post= ed on the warrant.

Mr. McDevitt was never in favor of including the fire station in the operating budget and discussed his reasoning for such. He believed the fund balance shoul= d be used to offset the fire station in a separate warrant article that gets vot= ed up or down by the voters.

Mr. Gleason read aloud a definition contained in a brochure put out by the Local= Government Center, of what a fund balance is.

Mr. Viger confirmed that the money in the fund balance was exclusively the Town’s and had nothing to do with the School. Mr. Gaydos replied the school was = not allowed to have a fund balance. The money was exclusively the Town’s money.

Mr. Lynde felt it was riskier to put the fire station in the budget a= nd would be more certain as a warrant article. He said a majority of the Town sup= ported a fire station. He said by allocating the bulk of the cost for the fire station to be withdrawn from t= he fund balance, there would be a net expenditure that would affect the tax rate. This would be much less= than the actual cost of the building, therefore minimizing the impact on the tax payer. In addition, this woul= d be a one-year affect making it more affordable.= Mr. Viger noted the benefit was having a regular majority vote, vers= us the 3/5 vote required for a bond. Mr. McDevitt felt it was important to note that the Town had used the same proc= ess last year for the Muldoon= Park second egress = and for the Compensated Absence. =

Mr. Gleason said another benefit of going with a one-year warrant art= icle was the ability to avoid interest payments. He had been in favor of putting th= e fire station in the operating budget, but felt the comments of having it in a separate warrant article were valid and would avoid any accusations that the Selectmen were trying to ‘slip’ it through in the operating budget. He now leaned in favo= r of having a separate warrant article. Mr. Haverty stated the other Selectmen had summed up the approach perfectly. =

Mr. McDevitt asked at what point they would know how much would be in= the fund balance that could be applied toward the fire station. Mr. Gaydos said the questions to be answered were how much was in the fund balance and how much the Selectmen w= ould be comfortable applying toward the fire station. He said they were working on scenarios. He discussed the p= rocess that would be taken. Mr. McDe= vitt asked if there were other towns that kept a small fund balance. Mr. Gaydos understood that Windham kept a ve= ry small fund balance; they return to the taxes any surplus from the prior year. Mr. McDevitt believed that was con= trary to the state’s recommendation, but not contrary to a state requiremen= t. He questioned what impact there wa= s to the Town operations by having a small balance. Mr. Gaydos said the only impact wa= s if they had to borrow in anticipation of taxes. He said if the Selectmen wanted to= be aggressive, the departments could be asked to forego certain things. Mr. Lynde said the fund balance ac= ted somewhat like a shock absorber on the tax rate in that it could be applied = to minimize a jump. He said when= the Selectmen made their decision, they wouldn’t put themselves in jeopardy. Mr. Gaydos commente= d that money had been set aside, such as the FEMA money, that wasn’t part of= the fund balance.

Mr. Gleason noted that through the budget process the Selectmen didn’t typically see variations in the budget that would necessitate using the fund balance. =

There was a consensus of the Board to put the fire station into a spe= cial (one year) warrant article. F= urther discussion regarding the fire station was deferred until such time that war= rant articles would be discussed. =

Final 2012 Budget and Additional Request Review -= Vote

Assessor – Requ= est $150,115.

MOTION:

(Lynde/Haverty) To approve the Assessor budget as submitted in the amount of $150,115.

VOTE:

(5-0-0) The motion carried.

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Budget Committee – Request $4166.

MOTION:

(Viger/Lynde) To approve the Budget Committee budget as submitted in the amount of $416= 6.

VOTE:

(5-0-0) The motion carried.

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Cable Department – Request $95,060.

MOTION:

(Viger/Lynde) To approve the Budget Committee budget as submitted in the amount of $95,= 060.

VOTE:

(5-0-0) The motion carried.

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Cemetery – Requ= est $143,742. Selectmen don’= ;t act on the Cemetery budget.

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Conservation Commission – Request $3747.

MOTION:

(Lynde/Viger) To approve the Conservation Commission budget as submitted in the amount = of $3747.

VOTE:

(5-0-0) The motion carried.

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Debt Service Interest – Request $166,365.

MOTION:

(Lynde/McDevitt) To approve the Debt Service Interest budget as submitted in the amount of $166,365.

VOTE:

(5-0-0) The motion carried.

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Debt Service Principal – Request $541,310.

MOTION:

(Lynde/McDevitt) To approve the Debt Service Principal budget as submitted in the amount of $541,310.

VOTE:

(5-0-0) The motion carried.

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Elections – Req= uest $18,785.

MOTION:

(Viger/Lynde) To approve the Elections budget as submitted in the amount of $18,785.

VOTE:

(5-0-0) The motion carried.

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Emergency Management – Request $14,943. Mr. Mc= Devitt said the Selectmen had discussions regarding the cistern flags and cistern repair. He wondered if the fl= ag money could be done by using the 2011 budget. He said if they waiting until Marc= h, 2012 the department would have difficulty finding the cisterns in the winter. He asked that the Selectmen consid= er removing the item from the 2012 budget.&nb= sp; Mr. Gaydos noted that the Fire Chief indicated he could afford one i= tem or the other. He believed bec= ause of the change in New Hampshir= e retirement that they could find $3000 to transfer into the Emergency Manage= ment account to have the cistern fixed and get the cistern flags now. If they ran into a problem the FEMA= Fund could be used. The amount of = $2834 would be removed for flags in supplies and $3300 would be removed from maintenance for cistern repair. The 2012 budget would be reduced to $8809.&nbs= p;

Mr. Lynde said he would like to postpone a vote because he believed t= he Selectmen needed to precede it by making a directive to have the work done = this year. Mr. Gleason disagreed.<= span style=3D'mso-spacerun:yes'> He said if the amount was taken ou= t of the budget, it was a separate action to have the work done. Mr. Gaydos assured the Selectmen t= hat if the money was taken out of the budget the Fire Chief would be on top of hav= ing the cistern fixed and getting the cistern flags up. Mr. Lynde withdrew his comments. <= o:p>

MOTION:

(McDevitt/Lynde) To approve the Emergency Management budget as amended in the amount of $8= 809.

VOTE:

(4-1-0) The mot= ion carried. Mr. Viger voted no.

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Fire Department – Request $1,828,142. Through previous discussion with the Selectmen, the Fire Chief asked that they consider addi= ng $15,800 for an employee to attend paramedic school and $4500 for body work = on Engine 1. Mr. Gleason made a = motion to put $4500 into the operating budget to cover the repair of Engine 1 body work; the new budget number would be $1,832,642. Mr. McDevitt seconded the motion.<= span style=3D'mso-spacerun:yes'> Mr. Gleason felt because the Selec= tmen were going to request the fire station they would have to hold the line with the budget and not put in for the paramedic school this year. Mr. McDevitt said he would vote no= on the amendment; he was considering the addition of the paramedic school.

MOTION:

(Gleason/McDevitt) To approve the Fire Department budget as amended in the amount of $1,832,= 642.

VOTE:

(4-1-0) The mot= ion carried. Mr. McDevitt voted no.

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Health Officer – Request $43,766. Mr. McDevitt said the Selectmen previously discussed mosquito control and suggested that the item either be taken out of the budget, or have it placed in a warrant article f= or the voters to decide if they wanted it.&nb= sp; He made a motion to reduce the budget to $5750. Mr. Gaydos explained that a majori= ty of the $37,000 was for testing. = He would like to get an answer from the company if they will do just the preventative larvicides. Mr. = Viger asked how long the Town had been doing the mosquito control. Mr. Gaydos said it had been done f= or four years. Mr. Viger said th= e Town had provided a level of service for four years and was unsure if he could support the motion without having conclusive answers if the control worked. Mr. Haverty commented= that there were a lot of children on ball fields throughout the summer and felt = the item was a small insurance policy that provided piece of mind for parents.<= span style=3D'mso-spacerun:yes'> He was in favor of leaving the fun= ds in the budget. Mr. Haverty secon= ded the motion for discussion. Mr. Lynde believed the concern would be taken care of by following Mr. Gaydos’ approach. He sa= id the larvicide was the control aspect, the testing only indicated if there was a problem. Mr. Haverty said abs= ent an answer from Mr. Gaydos, he wouldn’t support removing anything from the budget. Mr. McDevitt said he = would withdraw his motion. Mr. Glea= son noted that there was a newspaper article indicating there were cases of EEE found in Manchester. He felt the Selectmen should leave= the money in the budget to protect the Town in the event there was a further expansion. Mr. Gaydos said he= was able to get a breakdown of fees, but he needed to get an answer as to if the Town could do the larvicide without having the testing done.

MOTION:

(McDevitt/Haverty) To approve the Health Officer budget as amended in the amount of $5750.

VOTE:

(0-5-0) The motion failed. All voted no.

MOTION:

(Viger/Haverty) To approve the Health Officer budget as submitted in the amount of $43,76= 6.

VOTE:

(5-0-0) The motion carried.

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Health Services – Request $46,235. Mr. Gleason asked if= the Salvation Army or Red Cross submitted a request for money. Ms. Kelley said although requests = had been sent out, responses had not been received. Mr. Gaydos knew that the Red Cross= had a visible presence in Town. Mr.= Lynde questioned who the Town referred people to who had a drug/addiction problem. He asked if that was= an unfunded item that should be funded. Mr. Gaydos had the answer, but needed to get it from his office. The budget discussion was suspende= d/deferred (to later in the meeting *see below).

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Highway Maintenance – Request $1,229,872. Mr. Viger made a = motion to change the bottom line number to $1,477,595. Mr. Haverty seconded the motion for discussion. Mr. Viger wanted = to add the six-wheel plow truck and the back hoe to be able to maintain a level of service already voted for. Mr. Gleason was in favor of leasing the truck in the operating budget, but at t= his time was not in favor of the back hoe.&nbs= p; Mr. Haverty supported Mr. Gleason’s thoughts. Mr. Lynde said he would like to se= e the lease value in the budget, not the total purchase. Mr. McDevitt supported the purchas= e of both items, but would rather have them leased. There was a discussion regarding h= ow the lease and warrant article could be worded; in the event the warrant article failed. Mr. Viger amended his motion to reflect the lease numbers. The new budget request was $1,296,445 (new equipment will be increas= ed - $31,278 for the 1^st year of a 5-year lease on the truck and $35,= 295 for the 1^st year of a 3-year lease on a back hoe). Mr. Haverty amended his second.

MOTION:

(Viger/Haverty) To approve the Highway Maintenance budget as amended in the amount of $1,296,445.

VOTE:

(3-2-0) The mot= ion carried. Mr. Gleason and Mr. Haverty vote= d no.

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Human Services – Request $86,480.

MOTION:

(Lynde/Haverty) To approve the Human Services budget as submitted in the amount of $86,48= 0.

VOTE:

(5-0-0) The motion carried.

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Insurance – Req= uest $1,880,883.

MOTION:

(Viger/McDevitt) To approve the Insurance budget as submitted in the amount of $1,880,883.=

VOTE:

(5-0-0) The motion carried.

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Legal – Request $85,000.

MOTION:

(Lynde/McDevitt) To approve the Legal budget as submitted in the amount of $85,000.

VOTE:

(5-0-0) The motion carried.

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Library – Reque= st $230,256. Selectmen don’t act on the Library budget.

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Parks & Recreation – Request $183,531. =

MOTION:

(McDevitt/Lynde) To approve the Parks & Recreation budget as submitted in the amount of $183,531.

VOTE:

(5-0-0) The motion carried.

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Planning Department – Request $284,247. Mr. Haverty noted t= he Planning Department made a request for additional items; a flood study in t= he amount of $25,000, which would be a warrant article, and also the purchase = or lease of a new Ford Focus for Code Enforcement. Mr. Haverty said he would like to = see a lease scenario for the vehicle. If the vehicle is put into the budget there would be a reduction of $850 in gasoline and reduction of $700 in vehicle repairs. A three-year lease agreement (for = a new Ford Focus) would be $4668 per year. Mr. Viger had a note to remove the additional money for the Code Enforcement Officer (to become the Zoning Administrator); at this time he didn’t feel positions should be expan= ded.

Planning Director Jeff Gowan came forward to clarify the amounts list= ed in the budget lines. He said = he had recommended a 5% increase (total of $1285 for the year) for the Code Enforcement Officer to have additional responsibility of perhaps becoming t= he Zoning Administrator.

In summary, the budget request of $284,247 will be reduced by the following: $1285 will be removed out of the Code Enforcement budget, $850 w= ill be removed from gasoline, and $700 will be removed from repairs. The budget will then have an incre= ase of $4668 for a new Ford Focus. T= he new budget request is $286,080. M= r. Viger made a motion for the new budget number. Mr. Haverty seconded the motion. <= o:p>

Mr. Lynde asked Mr. Gowan for his opinion regarding the salary increa= se for the Code Enforcement Officer. Mr. Gowan reminded the Selectmen that in the budget package he propo= sed an increase in fees which would offset the proposed increases for the inspectors and change in responsibility for Code Enforcement to include Zon= ing Administrator. He said it was= very unusual for a Planning Director to also be a Zoning Administrator and could possibly put him in conflict with the businesses he was trying to bring in. The appearance of conflict could be counter-productive. =

Mr. Viger was concerned that Mr. Gowan’s role would morph into Economic Development as opposed to being a planning and zoning director, wh= ich was the job description as the time of hire. He didn’t feel the position = should grow into that aspect. Mr. Gl= eason said the Selectmen would discuss the requested rate increases at a separate meeting. Mr. Gowan reiterated= that the requested number was very small and would be offset by the fee increases. Mr. McDevitt said = the request may have worked had the Selectmen been more time for consideration = and had a better understanding of the job description changes. For that reason, at this time he wouldn’t support the salary increase of $1285. Mr. Haverty agreed with both Mr. McDevitt and Mr. Viger. It was agreed that further discussion would be needed.

MOTION:

(Viger/Haverty) To approve the Planning Department budget as amended in the amount of $28= 6,080.

VOTE:

(4-1-0) The mot= ion carried. Mr. Lynde voted no.

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Police Department – Request $2,391,642. Mr. Haverty asked= for a discussion about the mobile radios for the new cruisers. He understood that the mobile unit= s in the new cruisers wasn’t his highest priority, but it was one of three outlined. He said the Police = Chief had suggested moving the old units (no longer supported by Motorola) and putting them into the new cruisers and at some future point swap out radios= as they began to fail. It was Mr. Haverty’s opinion if the Town was going to purchase new cruisers they should be outfitted with the proper equipment. He would like to see an increase i= n the budget of $7775 which represents the difference in the Chevy Impala lease (7 front line cruisers) to include the new Motorola radios.

Police Chief Joseph Roark came forward to join the discussion. He clarified if new mobile radios = were added into the seven cruisers the number for the three-year lease was $77,8= 69 per year. His only reservatio= n for future forecasting, in three years when replacing cruisers, it wouldn’= ;t be necessary to replace the portables; there would be a $3000 drop in the p= rice for cruisers. He suggested, f= or transparency, the radios be listed as a separate line item for accounting purposes. <= /p>

Mr. Haverty stated that his suggested amendment to the budget was to = add a line item under new equipment for radios in the amount of $7775 per year = (for three years). This would sepa= rate the cruisers and radios.

MOTION:

(Haverty/McDevitt) To approve the Police Department budget as amended in the amount of $2,399,417.

VOTE:

(5-0-0) The motion carried.

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* Health Services – Mr. Gaydos showed the Selectmen the packet given to the Town at the request of Senator Shaheen. Contained wi= thin there were a number of different types of facilities/organizations helping citizens. Mr. Gaydos said he = would like to work with Police Chief Roark to review the facilities and determine= a budget number. There was a br= ief discussion, the Selectmen decided to keep the budget number as requested; it may be different after reviewing the facilities.

MOTION:

(Lynde/McDevitt) To approve the Health Services budget as submitted in the amount of $46,2= 35.

VOTE:

(5-0-0) The motion carried.

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Retirement – Re= quest $1,149,113.

MOTION:

(Lynde/McDevitt) To approve the Retirement budget as submitted in the amount of $1,149,113.

VOTE:

(5-0-0) The motion carried.

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Selectmen Expenses – Request $477,738.

MOTION:

(Viger/Lynde) To approve the Selectmen Expenses budget as submitted in the amount of $477,738.

VOTE:

(5-0-0) The motion carried.

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Senior Center – Request $94,081.

MOTION:

(Lynde/McDevitt) To approve the Senior Center budget as submitted in the amount of $94,081.

VOTE:

(5-0-0) The motion carried.

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Town Buildings – Request $527,102.

MOTION:

(Viger/Lynde) To approve the Town Buildings budget as submitted in the amount of $527,102.

VOTE:

(5-0-0) The motion carried.

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Town Celebrations – Request $9055.

MOTION:

(Lynde/Viger) To approve the Town Celebrations budget as submitted in the amount of $90= 55.

VOTE:

(5-0-0) The motion carried.

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Town Clerk – Re= quest $208,297.

MOTION:

(Lynde/Viger) To approve the Town Clerk budget as submitted in the amount of $208,297.<= /p>

VOTE:

(5-0-0) The motion carried.

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Transfer Station – Request $541,475. Per earlier discussion the new budget request is $546,399. <= /o:p>

MOTION:

(Lynde/McDevitt) To approve the Transfer Station budget as amended in the amount of $546,3= 99.

VOTE:

(5-0-0) The motion carried.

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Treasurer – Req= uest $8211. Per earlier discussion= the new budget request is $8331.

MOTION:

(McDevitt/Viger) To approve the Treasurer budget as amended in the amount of $8331.

VOTE:

(5-0-0) The motion carried.

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Trust Funds – R= equest $145.

MOTION:

(McDevitt/Lynde) To approve the Trust Funds budget as submitted in the amount of $145.

VOTE:

(5-0-0) The motion carried.

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The new bottom line number for the Town’s 2012 budget is $12,523,095.

TOWN ADMIN= ISTRATOR / SELECTMEN REPORTS

Mr. Gaydos had no report. The Selectmen had no reports.

Mr. Gleason repo= rted that during the past week there had been a very informative discussion with= the Department of Transportation (‘DOT’). They received good news t= hat there was flexibility of when the round abouts were started. The DOT said they could defer the = RFP process until summertime which would defer any impact to the existing fire station until the fall. Also,= as previously indicated, it would not result in the closure of the front doors= (of the fire station). Fair Point= could possibly go in during the late fall or early spring next year and start put= ting conduits in. This would shut = the fire station’s front doors for approximately two weeks after which ti= me they could reopen. The total duration of the Fair Point activity could run anywhere from six months to t= wo years; the actual time won’t be known until such time the contract is= bid out. Mr. Gleason said there w= ere seven Town parcels involved that would require documents to be signed. He said questions were raised as t= o the impacts to the Main Street Bridge and the Abbott Street Bridge from the round about. The DOT indicated there would be a minimal impact, not because of adding anything, = but because of rerouting water flow (not adding water). There was no anticipated impact to= the Main Street Bridge. There will be an additional meeting scheduled in the Thanksgiving to Christmas timeframe.

Mr. Gaydos clari= fied that the water flow would move because of the (added) impervious surface, b= ut there would not be additional water affecting the area. Mr. McDevitt commented there was a= lot involved with the round abouts that was under a schedule not controlled by = the Selectmen. As well as portion= s that weren’t under the control of the state because they were dependent up= on utilities. The project remains flexible as to when it will occur. <= /span>

ADJOURNMENT

MOTION:

(McDevitt/Haverty) To adjourn the meeting.

VOTE:

(5-0-0) The motion carried.

The meeting was adjourned at approximately = 8:35 pm.

            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =          Respectfully submitted,

            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =          Charity A. Landry Willis

            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =          Recording Secretary

BOARD OF SELECTMEN ACTION ITEMS

March 22, 2011=

·         Mr. Gowan to advise Selectmen whether the CIP will be instituted; ~~Mr. McDevitt will contact Planning Director Gowan re: Planning Board’s intentions for (reforming)~~ CIP (Planning Board to make final decision- Selectmen resolved 4/12/11- left open for further resolution by Mr. Gowan; 5/10/11 Mr. Gaydos to follow up with Mr. Gowan re: status)(6/7/11 Mr. McDevitt said the Chairman of the Planning Board would s= et the CIP on the shelf for the time being because there was no public interest – after discussion with Selectmen, he said he would go back to Planni= ng and ask that they reconsider) (7/5/11 – Mr. McDevitt to ask the PB on 7/7/11 their plans for CIP and if they would reconsider reinstituting the committee)(8/2/11 Mr. Gaydos spoke with department heads to put together th= eir own CIP)(8/9/11 – Mr. Gaydos believed they had a complete list of all= the equipment in Town. Ms. Kelley= will circulate that list to the departments requesting they advise what conditio= n it was in);

March 29, 2011=

·         Mr. Gaydos to provide schedule for 2^{nd<=
/sup>
egress at Muldoon; presentation of plan (4/12/11 – plan to be received 4/13/11 Mr. Gay=
dos will
request Highway Safety Committee recommendation; 5/10/11 Mr. Gaydos said when he received=
the
easement agreement and the deed is drawn up – that paperwork will be
forwarded to Mr. Phil Currier for review/approval)(6/7/11 – Mr. Gaydos
said they were awaiting Mr. Currier’s comments on the easement deed /=
Mr.
McDevitt said the Planning Board was awaiting information from Selectmen as=
to
the traffic flow at the Muldoon Park property line / Highway Safety Committ=
ee
recommended both egresses be two-way traffic, and during the winter to close
the Nashua Road access)(6/21/11 – Mr. Gaydos provided an update that =
the
access would be the full 50ft. and the Little League would be able to move
their fence out 8ft)(7/5/11 – Mr. Gaydos to set a public hearing R=
11;
additional information to be provided to the Highway Safety Committee and
Planning Board)(8/2/11 – Mr. Gaydos said the plan had been received.<=
span
style=3D'mso-spacerun:yes'> The RFP was put out. Prior to bids being accepted a pre=
-bid
meeting would be held and have the DES permit reviewed. Mr. Gaydos will discuss with the
Planning Director the possibility of having the Planning Board sit in on a
public meeting held by the Selectmen)(8/9/11 – A mandatory pre-bid
meeting date will be set and advertised – a joint meeting will be
scheduled with the Planning Board);}

·         Mr. Gaydos to speak with Police Chief regard= ing schedule for enacting Pawn Broker Ordinance (4/12/11 – Mr. Gaydos informed that the Police Chief was doing a lot of work with policies in accordance with being a certified agency, once completed he will work with Legal on the Pawn Broker Ordinance)(4/26/11 Police Chief rewriting the ordinance -upon completion will be reviewed with Mr. Gaydos then given to Selectmen)(7/5/11 – Police Chief has been working to replace and offi= cer – this item will be scheduled soon)(8/9/11 – The Police Chief is ready to meet with the Selectmen and agenda item will be scheduled with the Chairman);

·         Planning Board to make recommendation to Selectmen regarding Article #14 (portion of Mulberry Lane, portion of Sheph= ard Road and all of Lannan Drive)(8/2/11 this will stay on the list to remain on the Selectmen’s radar, Mr. Gaydos to follow up with Mr. Gowan regardi= ng status)(8/9/11 waiting for the contractors to complete work so the Planning Board will be ready);

·         Mr. Gaydos to put timeline together for Cast= le Hill Road (6/7/11 easement being completed that would allow the Crawfords to access their property)(7/5/11 – Mr. Gaydos stated the project was mov= ing forward, there were other issues to get out of the way prior to addressing = this)(8/2/11 Mr. Gaydos is working with Attorney Solomon and will have a timeline quickl= y)(8/9/11 – Mr. Gaydos continuing to work with Attorney Solomon- associated correspondence will be provided to the Selectmen);

·         Future discussion regarding sidewalk from Se= nior Center to roundabout (4/12/11 – to be added as an action item on the agenda for the next Department of Transportation meeting to determine cost savings) (6/7/11 – the Town to decide if they still want the sidewalk – a meeting should be scheduled with DOT to find out if May date is s= till viable)(8/2/11 previous consensus of the Board to not put the sidewalk)(8/9= /11 Meeting to be held 8/10/11 and will discuss the Selectmen’s decision regarding sidewalks)

April 26, 2011

·= ;      =    Mr. Gaydos to review vendor list and identify which items should be discussed. (5/10/11 – Mr. Gaydos created a list and was fu= rther breaking it out because some vendors supply more than one item) (7/5/11 Mr. Gaydo= s said the Town was spending a lot of time concentrating on a law suit – this wi= ll then be addressed)(8/2/11 Mr. Gaydos to provide status of the items.= Mr. Gleason said after budgets were completed he would add this as an agenda item in September for discussion)

May 10, 2011=

·         Mr. McDevitt researching appropriate signage= for Raymond Park (where parcels are located and what names were allowed per dee= ds) (6/7/11 Mr. McDev= itt said research was completed and would like to discuss with the Board after the meeting of 6/28/= 11)(7/5/11 – M= r. McDevitt said a discussion should be scheduled regarding the names at Raymond Park. Information is available to educate the Selectmen. A discussion will be scheduled for= July 19, 2011)(= 8/2/11 Mr. McDev= itt said the Board had received a draft of the naming requirements of the park, which ra= ised additional questions. The Sel= ectmen will schedule a discussion at a later time)(8/9/11 – there is a question whe= ther there could be signs that stay up at Raymond Park – this is in the process of being addressed)

May 2= 4, 2011

·= ;      =    Mr. Gaydos to contact the Congregational Church to find out how long they would allow the Town to use their property (7/5/11 – Mr. Gaydos said he would continue to = follow up. They previously had an agreement and didn’t believe that would change.)(8/2/11 Mr. Gaydos said he ow= es Mr. Currier some materials)(8/9/11 – Mr. Gaydos is pulling together the plans from several years ago of = what was intended to be built in the event they were to build something behind t= he fire station – information to be provided to Mr. Currier)

July = 5, 2011

·= ;      =    Mr. Gaydos to request from Comcast something in writing indicating there will b= e no additional charge for moving cable to new fire station location (8/2/11 Mr. Gaydos said there were several issues he would deal with all at once when Comcast returned the signed contract);

·= ;      =    To ensure a side letter is received from Comcast for the free internet service= for the school (8/2/1= 1 this item included with the above)(8/9/11 Mr. Gaydos awaiting response from Comcast).

July = 26, 2011

·= ;      =    Mr. Gaydos to provide Selectmen with backup information regarding the Ambulance Capital Reserve Fund (warrant article and RSA) and the Selectmen’s authority (8/2/11 wording that initially appeared to be straight forward isn’t – further review is needed)(8/9/11 – Mr. Gaydos to = meet with Mr. Gleason to see if they come to the same conclusion regarding the information / Mr. Gleason said the information was ambiguous. He didn’t think they could s= olve it unless they went back and pulled warrants to do an analysis of what was spent);

·= ;      =    Mr= . Gleason will provide the Selectmen copy of the wording from the Ambulance Capital Reserve warrant (= 8/2/11 still being reviewed);

Augus= t 2, 2011

·= ;      =    Ob= tain status regarding Young’s Crossing and the flashing sign on Route 38/Gage Hill Road/Ledge Road intersection and from Police Chief. (8/9/11 Mr. Gaydos had a discussion with Police Chief= Roark regarding the flashing light and there may be less expensive alternatives.<= span style=3D'mso-spacerun:yes'> The Chief has requested a meeting = with the DOT district for Pelham)

August = 16, 2011

·= ;      =    Mr= . Gaydos to research if there is legislation pertaining to dam water releases for a future agenda item<= /o:p>