NOT APPROVED
TOWN OF PELHAM
BOARD OF SELECTMEN MEETING
MINUTES
February 5, 2013
CALL
TO ORDER – approximately 6:30pm
|
PRESENT: ABSENT: |
Mr.
William McDevitt, Mr. Edmund Gleason, Mr. Robert Haverty, Mr. Doug Viger,=
Mr.
Hal Lynde, Town Administrator Tom Gaydos None.
|
APPOINTMENT(S)
Planning Director Jeff Gowan – Community
Planning Grant Request
Planning Director Jef=
f Gowan
came forward to discuss the
Community Planning Grants he would like to apply for to be able to r=
e-write
the out of date Land Use Regulations (Site Plan and Subdivision). The grant would be in the $20,000.=
Mr. Gowan was seeking the
Selectmen’s permission to apply for the Grant. The Planning Board supported the r=
equest.
Mr. McDevitt noted th=
at the Selectmen
had the opportunity to review information.=
He asked if the grant would allow a third party to create the zoning
regulations and impose them on the Town.&n=
bsp;
He asked what role the third party would have. Mr. Gowan said revising the Subdiv=
ision
Regulations and/or Site Plan Regulations were under Planning Board
authority. On their behalf, M=
r.
Gowan would issue a request for proposal from various firms that specialize=
in
that particular work. That co=
mpany
would be advisory to the Planning Board.&n=
bsp;
He commented that there was a public outreach component beyond the l=
ocal
rules that must be followed for the grant to be considered and awarded.
Mr. Gowan provided a =
brief
summary of the requested grant and the importance of maintaining/improving =
the
regulations. Mr. Gleason unde=
rstood
that the Town would make a small monetary contribution and in service
contribution by volunteers. He
questioned if there were any Federal or State stipulations that would have =
to
be met beyond accurate record keeping.&nbs=
p;
Mr. Gowan answered no=
; with
the exception of the requirem=
ent of
an outreach to the general public. <=
/span>He
said for the $20,000 grant there was a $5,000 match composed of $1,250 of
actual funds coming from his budget; the remainder would be in kind time and
services of staff, board members and volunteers. Mr. Gleason asked if Mr. Gowan had
adequate money in his budget to cover the funds. Mr. Gowan answered yes.
|
MO=
TION: |
(Gleason/Lynde) To approve Planning Director J=
eff
Gowan applying for the New Hampshire Community Planning Grant. |
|
VOTE: |
(5-0-0) The motion carried. |
DISCUSSION
Mr. Gaydos reported t=
o date
the contingency money set aside for use with the fire station project had n=
ot been
touched. He said he wanted to
present two change orders and estimates which would cause them to go into t=
he
contingency fund by $2,353. T=
he
change orders were: 1) replacing the carpet with carpet squares similar to =
that
within Sherburne Hall; and 2) have a skid resistant sealant on the apparatus
bay floor.
Mr. Gleason confirmed=
that
the request would not represent an overrun to the budget or depletion of
available funds. Mr. Gaydos
answered yes; the funds would come from money specifically set aside for
contingencies. He noted that =
the
contingency had not been touched because cost savings had been found in ano=
ther
area. Mr. Gleason also confir=
med
that neither of the changes would cause an impact or schedule delay. Mr. Ga=
ydos
answered no.
Mr. Lynde questioned =
if the
sealant would be applied to only the bay floor or if it would be used in the
office as well. Mr. Gaydos sa=
id it
would only be applied to the bay floor.&nb=
sp;
The office would have carpeting.&nb=
sp;
Mr. Lynde asked why the floor wasn’t picked up in the
process. Mr. Gaydos said when=
they
originally worked on the guaranteed maximum price numbers were put in as
estimates for materials with the thought if they came in under, the Board w=
ould
be approached for an adjustment.
They didn’t look at it earlier so they could get the guaranteed
maximum price. Mr. Gaydos sai=
d the
apparatus bay floor in particular was on the Chief’s mind in the
beginning, but as a savings to get the guaranteed maximum price, he took it
out.
|
MO=
TION: |
(Haverty/Gleason) To approve the Change Orders=
. |
|
VOTE: |
(5-0-0) The motion carried. |
ADJOURNMENT
|
MO=
TION: |
(Gleason/Haverty) To adjourn the meeting. |
|
VOTE: |
(5-0-0) The motion carried. |
The meeting was adjourned at approximately 6:40 pm.
=
; &n=
bsp; =
; &n=
bsp; =
; &n=
bsp; Respectfully
submitted,
=
; &n=
bsp; =
; &n=
bsp; &=
nbsp; &nbs=
p; Charity
A. Landry
=
; &n=
bsp; =
; &n=
bsp; =
; &n=
bsp; Recording
Secretary
BOARD OF SELECTMEN MEETING/February 5, 2013