Article 18

Shall the Town vote to raise and appropriate the sum of $35,000 to complete the third year of the town-wide computer technology plan? (Recommended by Selectmen) (Recommended by Budget Committee)

Status

  • Originator: Board of Selectmen
  • Board of Selectmen: 5-0-0
  • Budget Committee: 10-0-0
  • Town Meeting: no changes made during the Deliberative session

Voter's Guide Explanation

This warrant proposes to fund the 3rd year of a 3 year technology refresh plan for the Municipal buildings. Year 3 of the plan completes the purchase of standardized hardware, software, networking, and server components used to operate Town functions. Year 1 refreshed the Municipal Center, Year 2 refreshed the Police and Fire Departments, and Year 3 will focus on the Library, Senior Center, Transfer Station, Highway Dept, and server components.

Backup Data

Technology Plan Accomplishments

2006 Plan

  • Refresh remaining Library PCs
  • Refresh Sr. Center PCs
  • Refresh Fire Station firefighter PCs - used to do call response reports
  • Refresh Transfer Station PC
  • Upgrade Power Distribution Units (PDU) in MB and Police computer rooms
  • Replace 8-year-old APC Backup units (batteries won't hold a charge)
  • Refreshed the Police file server to Microsoft 2003
  • Refresh 17 obsolete Police PC's, replacing Windows 98 systems
  • Refresh 4 Fire Department PCs (front office) - main purpose for interoperability with Police Dispatch software
  • Work with Library Trustees to continue to extend the life of existing systems until 2006
  • Replaced 2 failed printers at the Library
  • All file servers are now MS 2003
  • MB, Police, Fire, and most Library systems have been upgraded to Windows XP SP2

2004 Accomplishments

  • Refreshed all Municipal Building (MB) PC's to Windows XP and Office 2003
  • Redeployed 3 systems to the Sr. Center, replacing Windows 95 systems
  • Refreshed 5 systems in the Library, replacing Windows 95 systems
  • Implemented CTC fractional T1 for reliable data communications, will be migrating to Adelphia
  • Implemented two Netscreen firewalls for network protection
  • Implemented multi-mode fiber between MB, Police, Fire, and Library
  • Implemented a Veritas backup server that backs up the server reliably
  • Implemented HP LaserJet printer for the Planning Department
  • Replaced the HP LaserJet printer for the Assessor; the old one died
  • Established a designated computer room in the Municipal Building
  • Established a designated computer room in the Police Station
  • Implemented structured wiring within Municipal Building, Police Station, and Library
  • Implemented 5 Microsoft 2003 servers
    • Primary domain controller in MB
    • File/Print server in MB
    • Dedicated backup server in MB
    • Library server in MB
    • Fire Department server in MB
  • Implemented updated PC Anywhere PC for external Vision and BMSI support
  • Implemented three Cisco Cat 5000 10/100 switches for high-performance networking

2003 Technology Plan

  • Completed town-wide technology plan
  • Established Technology Advisory Committee
  • Established PC standards, RFP bidding process completed, and awarded to Dell
  • Presented to BUDCOM, agreed to split refresh over 3 3-year periods
  • Requested $35k technology warrant for 2004 ballot

2002 Draft Technology Plan

  • Completed town-wide inventory
  • Completed town-wide data security and technology assessment
  • Establish PC standards

IT Projects

  • General Projects
    • Correct power problems with ACP UPS systems and power distribution
    • MS Exchange - bring email in-house, common calendar, contacts, email distribution
    • MS SharePoint - further development of an intranet to provide a single location to store electronic documents
    • Sr. Center WAN connection - phone, video, DVR, and internet
    • DVR system extension at MB, Sr. Center, Transfer Station, PVMP, Muldoon, Raymond Park
  • Library
    • Public access wireless
    • More Athena web services enabled (no cost)
  • Planning Department
    • Building Permit system currently running on SCO Unix to MuniSmart - in process
    • GPS planning (we have capable PC's, a plotter, and a network)
  • Accounting
    • MuniSmart module implementation - in process
  • Assessor
    • Vision Appraisal upgrade v4.x to v6.x - will be completed fall 2006 after revaluation
  • Fire Department
    • IMC integration with Police Dispatch - complete